Hearty Welcome Shift Schedule Shift A method to

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Shift - Schedule Shift: A method to work in defined time duration Ø COSEC T&A module includes shift configuration and scheduling Ø Multiple shifts can be created and clubbed in a schedule

Shift - Schedule Open Shifts and Schedules

Shift - Schedule Dashboard provides configuration details of module

Shift - Schedule Click Shift Configuration

Shift - Schedule v Case 1: ü Shift Start Time: 09: 00 AM ü Shift End Time: 06: 00 PM ü Break Time: 1 Hours ü Grace Time/Extra Time: 30 Minutes

Shift - Schedule Click ‘+’ to add new shift

Shift - Schedule Specify Name Select shift Type: Normal

Shift - Schedule Ø There are three types of shift: 1. Normal: Specify Shift details, Break details etc. 2. Field Break: This is a break shift used when people work for around x days in continuity and after that they get y days break Ø For instance, if employee works for 2 months without any break then he will get 20 days break in FB shift Ø So, for those 20 days system shows FB in attendance status 3. Rest Day: This shift type is used to give one week off after working of 10 -12 days

Shift - Schedule Enter shift start and end time

Shift - Schedule Enter Minimum working hours

Shift - Schedule Activate flag to complete minimum hours within shift

Shift - Schedule Ø Shift allowance is a report which shows count of an attendee of this shift Enable Shift Allowance to get shift allowance report

Shift - Schedule Break Details: specify Break timings

Shift - Schedule Ø User can configure two types of breaks 1. Static: Predefined start time and end time for break 2. Dynamic: only has predefined time duration (Break Deviation) Ø In case of break deviation, user can take break any time within shift

Shift - Schedule Allow Break Deviation to provide break at any time within shift hours

Shift - Schedule Break deduction is based on no. of punches

Shift - Schedule For 2 Punch: system will deduct only configured break

Shift - Schedule For >2 punch: select a option

Shift - Schedule Ø For >2 punches system provides 4 options Ø For instance, Configured Break time: 1 hour 1. Actual Break Duration: ü it will deduct actual taken time duration ü User takes 1 h 30 min ü System will deduct actual 1 h 30 min 2. Time Exceeding Break Duration: ü It will deduct only 30 min

Shift - Schedule 3. Configured Break If less, Else Actual Break Duration: ü If User takes 45 min so, it will deduct configured time (1 hour) ü Else actual taken break time 4. Custom Break Deduction: ü Configure different interval for break ü Deduct break according to the different customized interval

Shift - Schedule Ø Grace Time: Extra time 1. If Start Time is 09: 00 AM then Ø All Employees can't punch at same time then? ? ? Ø Provide flexible time to punch at shift In and Shit Out = Grace Time Ø For instance, Grace Time - 30 minutes

Shift - Schedule Configure extra time for Shift start/end time

Shift - Schedule Activate flag to add grace time within shift hours

Shift - Schedule User can add Grace time in Late- In time

Shift - Schedule Ø Any employee comes within Grace Time, system will mark him as present v If user enables Grace time in working hours flag then he doesn’t need to compensate time Ø For an Instance, assume for 30 min Grace period, user comes at 09: 25 … Ø So, user doesn’t need to compensate 25 min after completion of shift v If user disable this flag then he has to compensate 25 min after completion of shift time

Shift - Schedule Ø User can add Grace Time in Late-In period Ø Late-In period starts after Grace Time Ø So, if any user comes after grace time i. e. in Late-In time so, user has to compensate time Ø Total compensating time depends on Late-in policy Ø If we add grace time in Late-In time so there is no meaning of grace time Ø For instance, Grace Time-30 min and Late-In time=15 min Ø So if user comes at 9: 35 then system will mark as 35 min late-In else system will mark 5 min Late-In

Shift - Schedule Click Save to save configuration

Shift - Schedule System displays ‘Saved Successfully’

Shift - Schedule Ø Now, add all configured multiple shifts in schedule Ø User can configure 255 shifts in COSEC Ø User can add 32 different shifts as members in a shift-schedule

Shift - Schedule Click Shift Schedule

Shift - Schedule Click ‘+’ to add new schedule

Shift - Schedule Specify Name and Start Date

Shift - Schedule Select Shift member

Shift - Schedule Click list icon to add shift

Shift - Schedule Select shift from list

Shift - Schedule Enter count in repeat days and click update

Shift - Schedule User can add multiple shifts

Shift - Schedule User can add multiple shifts

Shift - Schedule Click Preview Schedule to know schedule

Shift - Schedule Specify Off Days

Shift - Schedule Set Off Day-2 for specific week

Shift - Schedule User can also rotate Off day

Shift - Schedule User can set access rule for different days

Shift - Schedule Click Save to save configuration

Shift - Schedule System displays ‘Saved Successfully’

Shift - Schedule Ø Open Users module and assign configured schedule to the user Open Users module

Shift - Schedule Click User List

Shift - Schedule Select user

Shift - Schedule Click Access Control

Shift - Schedule Click Edit

Shift - Schedule Select Schedule Group and Start shift

Shift - Schedule Click Save to save changes

Shift - Schedule System displays ‘Saved Successfully’

Shift - Schedule Ø Process the Monthly Schedule to apply configured schedule to users Process the Shift Schedule at the beginning of the month

Shift - Schedule Select Monthly Schedule

Shift - Schedule Select Month

Shift - Schedule Select User

Shift - Schedule Click Process

Shift - Schedule System displays ‘Process Completed’

Reports Ø User can get all configured details in printable document called Reports Click Reports

Reports Select Report from the list

Reports Specify Month and user using filter

Reports Click Generate Report

Reports Shift. Schedule Report