Health and Safety Considerations during Covid19 Engineering Safety

Health and Safety Considerations during Covid-19 Engineering Safety Committee 27 th May 2020

Health and Safety Considerations during Covid-19 To share current planning thoughts for a safe return to operations To initiate feedback about proposed measures

Security Services Who’s been thinking? Co. SE and Technical Services hubs HSE SEPS Estates Commercial Services Local Management teams e. g. Ho. Ss and Ho. RDs SMG L&T committees Many others BOHS A lot of people! Scottish Gov UK Gov

Scottish Gov – Covid-19 framework 1 2 3 4 • From 28 th May • Default is remote working, offices are closed • Preparation work can start (physical distancing, hand washing, cough/sneeze etiquette, face covering in public spaces, staggering arrivals) • Default is remote working, offices are closed • Research labs can restart (physical distancing, hand washing, cough/sneeze etiquette, face covering in public spaces, staggering arrivals) • Default is remote working • Offices can reopen with physical distancing • Limited on-campus learning • Remote / flexible working encouraged • All workplace can reopen with hygiene protocols • Campus can reopen

Getting Policies and Protocols ready Getting People ready Getting Buildings ready

Policies and protocols Buildings People Risk appetite, management standards and good practice Fire & Security Induction and training Organisation, roles and responsibilities Legionella & A/C Risk Assessments Fabrics Supervision and audit

Policies and protocols Organisation, roles and responsibilities HSE / UK Gov / Scottish Gov Covid-19 recovery group University (SMG + ECS) COSE Covid-19 Recovery Group College of Science and Engineering Safety Committee Schools Responsible persons Staff / Students Line manager / Supervisors Lab Guardians

Policies and protocols UK Gov guidance (11 th May 2020) • Carry out Covid-19 risk assessment* • Manage risks ALARP* 1. Increase hand washing and surface cleaning 2. Minimise numbers 3. Keep people 2 m apart – redesign workspace, stagger and control movement within the building, repurpose space, etc… 4. If not possible, take all possible mitigating actions 5. Particular attention should be given to vulnerable individuals *existing HSE/legal requirements

Buildings Returning buildings to operation • Ensure building integrity o o Fabrics Fire Security General cleaning • Manage legionella risks o Identify systems o Flush/clean/disinfect • Manage Covid-19 contamination risks o A/C systems checks

People Information and Training • New Induction pack o Online general COVID-19 awareness training (Moodle) o Behaviours to access and use of buildings o General University policy o Specific buildings protocols e. g. Acre Rd o Behaviours to access and use of labs o General University policy o Specific labs protocols

People Covid-19 Risks o Transmission and infection of Covid-19 Ø Physical distancing Ø Cleaning (hands, surfaces, materials) Ø PPE o Reduced emergency support

Buildings Policies and protocols People Returning people into buildings • Manage numbers o Set Priorities based on criticality o Access Staggering o Work Rotas incl. breaks • Manage movement o one-way systems / restricted access o signs o floor markings • Manage People hygiene - hand cleaning, changing facilities, sneeze guards • Manage Physical distancing at workstations

Policies and protocols Buildings People Returning people into buildings… Individual behaviours Systematic Measures • Support people to work from home (incl. students) • Provide soap and sanitiser • Disinfect surfaces • Redesign workspace for physical distancing • Provide policies, information and training • Manage room/building/campus population density • Provide PPE Only come in if absolutely necessary Assess Risks Wash hands, don’t touch face Follow policies, signage and floor markings Avoid public transport Respect physical distancing Disinfect personal surfaces when arriving and leaving • Wear PPE • •

ERICPD Effectiveness high low Eliminate - Home working, wash hands, disinfect surfaces Reduce - Redesign space to increase physical distancing Isolate - Isolate people e. g. sneeze guards/screens Control - Control building access and movement PPE - Wear PPE: face shields, face masks, gloves Discipline process… - Physical distancing, washing hands, following a

Next steps • Coordination of decisions and efforts across Uof. G through dedicated steering group (Covid-19 recovery work streams), COSE and local task teams • Develop and implement new policies and management systems for the management of population density and contact, setting priorities and criticality levels • ASSESS RISKS, return building to safe use, apply physical workplace changes, repurpose spaces, etc. • Source necessary equipment and material e. g. soap, plexiglass, PPE, …. • Instigate necessary supporting resources e. g. cleaning, policing, … • Train, inform, care for everyone’s mental health

More details – Coming to and leaving work • • • Staggering individual arrival / departure times Provide additional parking and bike racks Reduce congestion using more entry and exit points Floor markings, one-way routes, exclusion zones Exclusive access to high risk areas, open access to low risk areas Increase hand washing / hand sanitizer facilities Provide storage for bags and clothes Provide changing areas Wash lab clothing, equipment, PPE etc. on site

More details– Moving around the building • • Fix people to location, reduce rotation/movement Discourage non-essential trips, use phone/radios Remove access control to non sensitive labs Restrict access across different areas Use fixed team or have booking system One-way flow and reduce occupancy per room, lift, etc. Floor markings Regulate traffic

More details – Workstation • Review workstation layout • Floor markings, exclusive areas • Install screens (sneeze guards) • Manage occupancy levels • Avoid hot desking and shared space, clean between users if not possible

More details– Common areas • • Staggering break times Use outside areas for breaks Repurpose space Reconfigure seating and tables Install screens Bring own food Regulate

What about face masks? • • UK Gov says optional, main concern is that it could disrupt supply to health and care workers Scot Gov says face covering in enclosed public spaces

Any thoughts? #Uof. GWorld. Changers @Uof. Glasgow