Headquarters U S Space Force New Employee Orientation

Headquarters U. S. Space Force New Employee Orientation Date 1

UNITED STATES SPACE FORCE ü Please General Info silence all cell phones and electronic devices. ü In-processing brief is about one hour and followed by thirty minute Payroll briefing. ü Restrooms are down the hall to the right. ü In the event of an emergency, primary evacuation is to the parking lot of Bldg. 600, directly south of this building. 2

UNITED STATES SPACE FORCE Agenda Introduction & Guidance DCPDS Interface with DEERS and DCPS In-Processing Folder Federal Benefits Programs Civilian Pay Questions Oath of Office 3

UNITED STATES SPACE FORCE Introduction Welcome to Buckley AFB. Buckley is home to the 460 Space Wing, the Colorado Air National Guard, the Navy Operation Support Center, the Aerospace Data Facility, the Army Aviation Support Facility, and the Air Reserve Personnel Center as well as many other tenant units. The Buckley Civilian Personnel Section services approximately 660 Air Force civilian employees assigned to the installation. Hours of Operation: Mon, Tues, Thurs, Fri – 730 hrs to 1600 hrs Wed – 1030 hrs to 1600 hrs We look forward to supporting you in your new position! 4

UNITED STATES SPACE FORCE Introduction The Buckley Civilian Personnel Flight is responsible for providing quality satellite service in personnel operations with integrity, sensitivity, and responsiveness to commanders, managers, supervisors, Air Force Civilian employees, and other customers. This includes the direction and administration of the labor management relations and employee management relations programs, affirmative action programs, position management and classification, and employee development and training. Benefits & Entitlements for Air Force civilian employees is managed out of the Total Force Service Center at Randolph AFB San Antonio Texas. The Buckley CPS works closely with our HR specialist at Randolph AFB to manage personnel programs and records. 5

UNITED STATES SPACE FORCE Guidance Air Force Civilian Personnel programs are governed by Dept. of Defense and Air Force Instructions, manuals, and other official guidance. Here are just a few of our key references for civilian personnel program management: AFI 36 -703, Civilian Conduct & Responsibility AFI 36 -128, Pay Setting and Allowances AFMAN 36 -203, Staffing Civilian Positions DODI 1400. 25 -v 610_AFI 36 -807, Hours of Work and Holiday Observances DODI 1400. 25 -v 30_AFI 36 -815, Leave Do. DI 1400. 25 -v 451_AFI 36 -1004, AF Civilian Recognition Program Do. DI 1400. 25 -v 771_AFI 36 -706, Administrative Grievance System Do. DI 1400. 25 -v 431_AFI 36 -1002, Performance Management Negotiated Agreement Between 460 SW & The Mile High Chapter of The Association of Civilian Technicians, Local #48, Jan 2018 • Negotiated Agreement Between ARPC & The American Federation of Government Employees, Local #2040, Sep 2014 • • • 6

UNITED STATES SPACE FORCE 7 DCPDS Interface w/ DEERS & DCPS

Common Access Card (CAC) UNITED STATES SPACE FORCE A CAC allows you access to your computer and to Buckley Air Force Base. How do you get your CAC? STEP 1 – See your Unit Security Manager to initiate your security investigation and schedule Finger Prints with Steven Lobato, Wing IP. STEP 2 – AFPC Staffing must process the request for personnel action (RPA) to generate your SF-50, “Notification of Personnel Action. ” STEP 3 – Approximately 72 hours after the SF-50 is processed, your personnel data interfaces from DCPDS to the Defense Enrollment Eligibility Reporting System (DEERS). The supervisor will receive the SF 50 via email. STEP 4 – See your Unit Security Manager to obtain a local CAC Verification Form. You must have a released investigation to OPM and Favorable Finger Print results to get your CAC Verification form. STEP 4 – Go to the Military Personnel Flight (MPF), Bldg. 606, with the CAC Verification Form and SF 50 along with two forms of Identification to obtain the CAC. The Military Personnel Flight telephone # 720 -847 -HELP (4357). Appointments should not be made until 3 to 4 days AFTER in-processing. If your data has not flowed from DCPDS to DEERS, the MPF cannot issue a civilian employee CAC! Appointments can also be made on the RAPIDS web site: https: //rapids-appointments. dmdc. osd. mil 8

Your Appointment and What it Means to You UNITED STATES SPACE FORCE 9 n Career-Conditional Appt - The conditional appointment is for three years, after which time you are automatically converted to a career appointment if no break-in-service has occurred. n Career – These appointments are given automatically to careerconditional employees who have completed three years of continuous, satisfactory service (without a break of 30 days or more). n Excepted – These appointments are given to employees who perform work of a specialized nature or are hired under a special placement program.

Your Appointment and What it Means to You UNITED STATES SPACE FORCE n Temporary/Term Appt – Given for a limited time. Temporary appointments are for one year or less with no benefits offered. Ø Term appointments are appointments lasting more than one year but less than four years with benefits. Ø Eligibility for a permanent appointment does not come from a temporary/term appointment. 10

Your Appointment and What it Means to You UNITED STATES SPACE FORCE n 11 Provisional - If you came on as a 30% or more disabled veteran, known as a Provisional Appointment, it is important to know that your appt must be converted to career-conditional prior to the not-to-exceed date listed on your SF 50 (normally one year). This conversion can be done as soon as your supervisor determines that you are able to perform the duties of the position, but must be done before the NTE date or you will fall off the rolls. The time in your provisional appointment does not count towards career status. You must still serve three years once converted to career conditional.

UNITED STATES SPACE FORCE 12 Probation Period n Under the Competitive Service; Probationary Period statute, an appointment in the competitive service is not final until after any required probationary period is complete. The purpose of a probationary period is to provide the appropriate supervisor an opportunity to evaluate the individual's conduct and performance on the job to determine if an appointment should become final. n All new Federal employees appointed within the Department of Defense (Do. D) to permanent positions in the competitive service are required to serve a two-year probationary period. The requirement for new employees to serve a two-year probationary period is a change to the previous requirement to serve a one-year period and is retroactive to appointments made on or after 26 November 2015. n The National Defense Authorization Act (NDAA) for Fiscal Year (FY) 2016 amended Title 10, United States Code (U. S. C. ), by adding Section 1599 e. This section requires that the appointment of "covered employees" within the Do. D shall become final only after the employee has served a probationary period of two years.

UNITED STATES SPACE FORCE In–Processing Folder Let’s review your In-Processing Folder 13

UNITED STATES SPACE FORCE In–Processing Folder LEFT SIDE OF THE FOLDER: Base In-Processing Checklist New Employee Training Pay & Leave MFR for Civilian Payroll Current Pay Period Calendar (AF 3821 – for ARPC or RIO employees only) Base Map 14

UNITED STATES SPACE FORCE In–Processing Folder RIGHT SIDE OF THE FOLDER: Civ-Desktop Shortcuts – the primary web sites Do. D civilians use EO Training MFR – if NOT attending Buckley New Comer Orientation DPMAP Required Training Info CPS Contact Info Union Contact Info Voting Assistance Physical Fitness Program Telework Information Work Schedule Information Copy of today’s In-processing slides 15

UNITED STATES SPACE FORCE Mandatory Training Newcomers’ Orientation § § § Mandatory course for all new Buckley AFB employees. You will have a scheduled date to attend the course. Held every 3 rd Wednesday For questions or to reschedule call: 720 -847 -6681 Be sure to connect with A&FRC to provide your AF FIRST data before the Newcomers’ Orientation Location: Airman & Family Readiness Auditorium 18401 E A-Basin Ave, Bldg 606 Buckley AFB, CO 80011 16

UNITED STATES SPACE FORCE Travel Voucher Assistance RITA, WTA, TQSE, etc. 460 FM/FMF Aspen Street, Bldg 1030 Buckley AFB, CO 80011 Hours of Operation: Mon-Fri 7: 30 am to 4: 30 pm Telephone: (720) 847 -6416 Email: finance. service@us. af. mil 17

Supervisors’ Responsibilities UNITED STATES SPACE FORCE For Supervisors of Civilian Employees: Within first 30 days of appointment, attend REQUIRED briefing with CPS to review: Labor Relations Responsibilities Hierarchy & Virtual MIL Position DPMAP & My. Biz+ Overview CIV Position Management, Staffing and PD Reviews 1 st Monday of Every Other Month Upcoming Sessions: 2 DEC If you are not a Civilian Supervisor, this does not apply to you. 18

UNITED STATES SPACE FORCE AFI 36 -703: Civilian Conduct & Responsibility Highlights Maintain high standards: Honesty, Responsibility, Accountability Ø If called to provide testimony to an investigator, adhere to nondisclosure requirements for that discussion. Ø Gambling is prohibited on federally owned or leased property or while in a duty status regardless of location. Gambling includes participation in “office pools” and the joint purchase of lottery tickets by employees. Ø Canvassing, soliciting, or peddling among employees during working hours or in federal facilities is not allowed except for officially approved events. Ø ZERO tolerance for sexual harassment or discrimination. Adhere to Air Force Core Values: Integrity first, Service before self, Excellence in all we do Ø Full regulation can be accessed on www. e-publishing. af. mil (Search for AFI 36 -703) 19

UNITED STATES SPACE FORCE My Biz + n MY BIZ+ provides you a great deal of information pertaining to your career. From this site you can access your current appointment information, position information, personal information, salary, benefits, awards and bonuses, performance appraisals and your personnel actions (SF 50 s). n This site allows you to update your personal information to include the following: profile, disability, language, ethnicity and race, emergency contact, education, training, certifications/licenses, awards and bonuses. Once you update these items you will have a certain amount of time to provide proof to AFPC. n This site is where you can provide lenders information for Employment Verification. Employment Information releases personal, assignment and period of service details. Employment and Salary Information releases personal, assignment and period of service and salary details. 20

UNITED STATES SPACE FORCE 21 My Biz +

My Biz + for Managers and Supervisors UNITED STATES SPACE FORCE n. Is a secure self-service DCPDS module that allows managers and supervisors access to information about their staff members. Used to view employee’s personnel information and, if you are a supervisor of a Defense Civilian Intelligence Personnel System (DCIPS) employee, you can establish performance plans, provide feedback and appraise employee performance from your workstation. n Used to respond to email notifications which require managers and supervisors to submit Request for Personnel Actions (RPAs) in a timely manner n 22

UNITED STATES SPACE FORCE my. Pers The my. Pers website has added a “New Hire Home Page” which provides employees valuable information and guidance. This site allows current employees to change, correct, or update information in their personnel records as well as go over important benefit information. n Items you can currently update on this site include: Awards, Date of Birth Corrections, Education, Employment Verification, Certification/Licenses, Name Changes, Resume Updates, Service Computation Date Corrections, Social Security Number Corrections, Training Updates, Veterans’ Preference in Reduction-In-Force, and you can view your electronic Official Personnel Folder (e-OPF) n 23

UNITED STATES SPACE FORCE e. OPF n Office of Personnel Management electronic Official Personnel Folder n Access to SF 50’s and other documents maintained in your folder https: //eopf 1. nbc. gov/usaf/ n Access System through my. Pers n Request User ID and Password n Technical Assistance: 1 -866 -275 -8518 – open 24 hours, seven days a week 24

UNITED STATES SPACE FORCE Federal Benefits 25

UNITED STATES SPACE FORCE Federal Benefits may be extended to same-sex spouses and eligible family members. Your eligibility to participate in the range of federal benefits is determined by your appointment type: Full range of federal benefits: Permanent Appointment § Term Appointment with a Not to Exceed Date § Limited federal benefits coverage: § 26 Temporary Appointment with a Not to Exceed Date

UNITED STATES SPACE FORCE Federal Benefits Retirement Systems (FERS, FERS-RAE – FERS-FRAE - CSRS or CSRS-Offset) Thrift Savings Plan (TSP) Health Insurance Programs (FEHB) Dental and Vision Insurance Programs (FEDVIP) Group Life Insurance (FEGLI) Flexible Spending Accounts (FSA) Long Term Care Insurance (FLTCI) Leave Programs 27

UNITED STATES SPACE FORCE BEST & OPM AFPC Benefits & Entitlements Service Team (BEST) § Provides services for employee benefit and entitlement programs. To reach a benefits counselor call BEST: 1 -800 -525 -0102 or 1 -210 -565 -0102 or DSN 94 -665 -0102 Office of Personnel Management (OPM) § The agency that overseas all federal civilian employment. For information on insurance providers and federal employee entitlements visit: www. opm. gov 28

UNITED STATES SPACE FORCE Retirement 29

UNITED STATES SPACE FORCE Retirement Systems There are four Federal retirement systems: Federal Employees Retirement System- Further Revised Annuity System (FERSFRAE) § New Federal employees hired on or after January 2014 Federal Employees Retirement System-Revised Annuity System (FERS-RAE) § New Federal employees hired on or after January 2013 Federal Employees Retirement System (FERS) § New Federal employees hired after 1984 through December 2013 Civil Service Retirement System (CSRS) or CSRS- Offset Employees with prior federal service hired before 1984 are covered under CSRS To determine your retirement coverage: Refer to item 30 of your SF 50…Or…refer to your LES (e. g. pay stub) Ref: OPM Retirement web page: https: //www. opm. gov/retirement-services/ 30

Minimum Retirement Age (MRA) UNITED STATES SPACE FORCE MRA - The age at which you can first retire. Please also refer to the Minimum Retirement Age table for retirement eligibility. The minimum retirement age (MRA) for FERS employees is based on year of birth. Determining when a civilian employee can retire is complicated. To qualify for a Voluntary Optional (immediate, unreduced) retirement, you must meet the age and service requirements in the following tables. For both CSRS and Federal Employees Retirement System (FERS) employees, at least 5 years of the total creditable service must be civilian service. CSRS employees must be subject to CSRS for 1 out of the last 2 years of service before the date of separation on which the retirement is based, and FERS employees must be covered by FERS on the day of separation. FERS Employees, Minimum Retirement Age is based on year of birth: 31

Retirement Systems UNITED STATES SPACE FORCE FERS, FERS RAE, & FERS-FRAE To obtain an overview of the two retirement systems under FERS access the website below. http: //www. opm. gov/retirement-services/publicationsforms/benefits-administration-letters/2012/12 -104. pdf 32

UNITED STATES SPACE FORCE Retirement Systems FERS, FERS RAE, & FERS-FRAE are a three-tiered retirement plan (1) Social Security (2) FERS annuity (3) Thrift Savings Plan The three components work together like the legs of a stool to give you a strong financial foundation for retirement. 33

Retirement Systems UNITED STATES SPACE FORCE FERS, FERS RAE, & FERS-FRAE Employee Contributions: § FERS = 0. 8% § FERS-RAE = 3. 1% § FERS-FRAE = 4. 4% Through 31 Dec 2013 unused sick leave will be credited towards your retirement at 50%. Beginning 1 Jan 2014 unused sick leave will be credited towards your retirement at 100%. 34

Retirement Systems UNITED STATES SPACE FORCE CSRS is the former retirement system for federal employees. Employees hired before 1984 are covered under CSRS, unless you elected to be covered under FERS. Rehired CSRS or CSRS-Offset employees have a 6 -month window from the date of rehire to elect FERS coverage. Please ensure that you read the FERS Transfer Handbook located at: http: //www. opm. gov/retire/pre/election/handbook/h_toc. htm. 35

UNITED STATES SPACE FORCE 36 Post-56 Military Deposit

UNITED STATES SPACE FORCE Post-56 Military Deposit What is Post-56 Military Deposit? The process to pay money so that your military service time can be credited for your civilian retirement. § Contributions for your retirement are for the years you were in military service after 1956. § Completing the process can add your military service time towards the service requirements for civilian retirement eligibility, depending on your retirement system. Read the CSRS & FERS Handbook for retirement on www. OPM. gov or contact BEST to find out more information 37

UNITED STATES SPACE FORCE 38 Military Buy Back Estimator

UNITED STATES SPACE FORCE Post-56 Military Deposit What happens if you “DO” pay the deposit? FERS Full credit for retirement eligibility and years of service § Employee pays approximately 3% of their basic pay earned for periods of military service plus interest § 39

Post 56 -Military Deposit Procedures STEP 1: Complete RI 20 -97, Estimated Earnings During Military Service (Active Duty Only)* § Attach DD 214 (Member 4 Copy) § Mail to the military finance center identified on the second page of the form UNITED STATES SPACE FORCE STEP 2: Upon receipt of your estimated military earnings, complete all highlighted areas and electronically sign the package (to include the 3108 and 3108 A). Once completed, submit your application, estimated earnings, and DD 214 to the Benefits and Employee Services Team (BEST for processing, by logging into https: //mypers. af. mil 40

Post 56 -Military Deposit Procedures UNITED STATES SPACE FORCE STEP 3: BEST will complete your military deposit package and forward to DFAS for the calculation of the amount of deposit owed. DFAS will compute the actual deposit amount and contact you to arrange for payment. STEP 4: When paid in full § LES will reflect that in block 20 § Contact Civ Pay for “Paid in Full Letter” § Submit this letter to BEST for inclusion into your official personnel records 41

UNITED STATES SPACE FORCE Thrift Savings Plan (TSP) 42

UNITED STATES SPACE FORCE Thrift Savings Plan (TSP) TSP is a retirement savings and investment plan for Federal employees. q q q 43 TSP is comparable to private companies’ 401(k) plan. The purpose of TSP is to provide additional retirement income. New employees are automatically enrolled in TSP with a contribution rate of 3%. (deducted from your pay bi-monthly) Matching contributions are effective immediately, from day one of employment. Participation in TSP is automatic, from the date of appointment. For TSP election changes: q Use the GRB Platform on AFPC Secure website or q Contact the Benefits & Entitlements Service Team (BEST) at 1 -800 -525 -0102 q To make TSP fund allocation changes visit the TSP website with your TSP account number, and password. q Call TSP direct (1 -877 -968 -3778), 7 am to 9 pm Eastern time, Mon - Fri. q Visit the TSP Web site at www. tsp. gov

UNITED STATES SPACE FORCE n Thrift Savings Plan (TSP) FERS: Matching contributions up to 5%: n First 3% dollar for dollar n Next 2% will be fifty cents (. 50) for each dollar n In 2019, the maximum annual contribution to a regular TSP account is $19, 000. n In 2020, the maximum annual contribution to a regular TSP account is $19, 500. n n 44 CSRS: Employees can currently contribute up to the IRS elective deferral limit. The Federal Government does not match any contributions or make automatic contributions.

UNITED STATES SPACE FORCE Thrift Savings Catch-up Contributions 45

UNITED STATES SPACE FORCE § Thrift Savings Catch-up contributions are supplemental contributions available to TSP participants: who are age 50 or older § contributed the maximum annual contribution amount § § Not subject to the Internal Revenue Code’s elective deferral limits. § Not eligible for matching contributions § In 2019 the maximum annual contribution to a catch-up TSP account is $6, 000. In 2020, the maximum annual catch up contribution is $6, 500. § To elect catch-up contributions you must complete a TSP-1 -C Catch-Up Contribution Election form. -or- You may enroll through AFPC Secure (GRB Platform) and/or contact BEST. 46

UNITED STATES SPACE FORCE Federal Employees Health Benefits (FEHB) 47

UNITED STATES SPACE FORCE Federal Employees Health Benefits (FEHB) FEHB is a voluntary health insurance program offered to certain Federal employees. The program offers coverage under: Fee-for-service plans § Health maintenance organizations (HMO) plans. § The employee and the Government share the cost. § The Government’s share may not exceed 75% of the total enrollment cost § The employee pay’s the remaining amount. You MUST register for Health Benefits within 60 CALENDAR DAYS of your appointment date. 48

UNITED STATES SPACE FORCE Federal Employees Health Benefits (FEHB) BEST counselors cannot recommend a Health Plan but can assist you with general questions. 1 -800 -525 -0102 or DSN 665 -0102, Option 2, then Option 3 Review the various FEHB plans and make a determination on one that best fits your health care needs. Access health plans and brochures on OPM Insurance web page: http: //www. opm. gov/insure/health/index. asp Coverage is not automatic! You must elect to enroll in health insurance within 60 days of your entry on duty or you will not have coverage 49

UNITED STATES SPACE FORCE Federal Employees Health Benefits (FEHB) Premium Conversion is a “pre-tax” arrangement under which the part of your salary that pays for health insurance premiums will be non-taxable. When you elect federal health insurance, enrollment is automatic* *If you do not wish to participate in Premium Conversion, you must waive your participation by submitting the “Premium Conversion Waiver/Election Form” at the same time you submit your FEHB enrollment. 50

UNITED STATES SPACE FORCE Federal Employees Dental & Vision Insurance Program (FEDVIP) 51

UNITED STATES SPACE FORCE Federal Employees Dental and Vision Insurance Program (FEDVIP) FEDVIP is supplemental dental and/or vision insurance. You do not need to be enrolled in FEHB to participate in FEDVIP § Changes can be made only during FEHB Open Season unless you have a qualifying life event § You must provide a copy of your SF 50 to prove eligibility if requested § Obtain information on plans on Benefeds. com § You MUST register for FEDVIP within 60 CALENDAR DAYS of your appointment date. 52

UNITED STATES SPACE FORCE Federal Employees Dental and Vision Insurance Program (FEDVIP) To enroll in FEDVIP Visit the BENEFEDS portal at www. BENEFEDS. com -or. Call 1 -877 -888 -FEDS (1 -877 -888 -3337) 53

UNITED STATES SPACE FORCE Federal Employee’s Group Life Insurance (FEGLI) 54

UNITED STATES SPACE FORCE Federal Employee’s Group Life Insurance (FEGLI) FEGLI is a term insurance policy with no cash value. § Employees are automatically enrolled in Basic Life Insurance § Coverage can be waived § Cost for life insurance is based on your salary and age n FEGLI Calculator to assist you in your decision. http: //www. opm. gov/retirement-services/calculators/fegli-calculator/ You MUST register or waive Life Insurance within 60 CALENDAR DAYS of your appointment date. 55

UNITED STATES SPACE FORCE Federal Employee’s Group Life Insurance (FEGLI) Basic Life: § Equals your annual salary, rounded up to the next $1, 000, plus $2, 000 Example: Annual salary is $32, 980 rounded up to $33, 000 plus $2, 000, equals $35, 000 worth of Basic Life insurance Option A-Standard: § Adds an additional $10, 000 to your basic life insurance coverage Option B-Additional: § Choose from one to five times your salary Example: (2 Times) Annual salary is $32, 980, rounded up to $33, 000, times two, would equal $66, 000 56

UNITED STATES SPACE FORCE Federal Employee’s Group Life Insurance (FEGLI) Option C-Family: § Elect from either one to five multiples of coverage § Each multiple is equal to $5, 000 for your spouse and $2, 500 for each of your eligible dependent children § You cannot elect a number of multiples for your spouse that is different from the number of multiples for your eligible dependent children. Example: If you elect 3 multiples and your spouse dies, you would receive $15, 000 (3 x $5, 000). If one of your eligible dependent children dies, you would receive $7, 500 (3 x $2, 500) 57

UNITED STATES SPACE FORCE Federal Employee’s Group Life Insurance (FEGLI) EXCEPTIONS 58 for FEGLI § If you previously waived Basic Life insurance coverage and/or Options A and B, and want to re-enroll or increase your coverage you then must meet and follow the below steps: 1. At least one year must have passed since the effective date of your waiver 2. You must provide satisfactory medical evidence of insurability § Reemployed civil service employees who have a break in service of less than 180 days, and previously waived coverage will still have their coverage waived. § Breaks in service of more than 180 days… previous waivers will no longer be in effect.

UNITED STATES SPACE FORCE 59 Flexible Spending Accounts (FSA)

UNITED STATES SPACE FORCE Flexible Spending Accounts (FSA) Health Care FSA (HCFSA) is a pre-tax benefit account that's used to pay for eligible medical, dental, and vision care expenses - those not covered by your health care plan or elsewhere. It's a smart, simple way to save money while keeping you and your family healthy and protected. New employees or rehires: n 60 calendar days from entry on duty or until October 1, which ever comes first, to sign-up for the program. n Applications are not accepted from October 1 through December 31 due to the FEHB Open Season Enrollment n Employees are now able to roll over up to $500. 00 into the next year. n Transferring Employees: n 60 Contact FSAFEDS at 1 -877 -372 -3337 immediately to provide: 1. Your effective date of transfer (e. g. start date on your SF 50) 2. Your new payroll ID located in the remarks section of your LES

Flexible Spending Accounts (FSA) UNITED STATES SPACE FORCE To enroll in FSA Visit their Web site at: https: //www. fsafeds. com/fsafeds/index. asp 61

UNITED STATES SPACE FORCE Federal Long Term Care Insurance Program (FLTCI) 62

UNITED STATES SPACE FORCE Federal Long Term Care Insurance Program (FLTCIP) FLTCIP provides: Long term care insurance to help pay for costs of care when enrollees need help with activities they perform every day § Or you have a severe cognitive impairment, such as Alzheimer's disease § § Most employees must first be eligible for the FEHB Program § Certain medical conditions, or combinations of conditions, will prevent some people from being approved for coverage To enroll in FLTCIP Visit the website at www. ltcfeds. com or Call 1 -800 -582 -3337 63

Employee Assistance Program UNITED STATES SPACE FORCE 64

UNITED STATES SPACE FORCE n 24 hour Convenient access by Phone or on the Web n 1 -866 -580 -9078 n n Employee Assistance Program www. afpc. af. mil/EAP Services Provided: n Counseling Services n Financial and Legal Services n Health and Wellness Presentations and Orientations Supervisor and Risk Management Consultation n Crisis Response n Referrals to resources for everyday life issues n 65

UNITED STATES SPACE FORCE Federal Leave Program 66

UNITED STATES SPACE FORCE Federal Leave Program Full-time employee leave entitlements: Annual Leave earned per pay period: Less than 3 years federal service 4 Hours 3 -15 years federal service 6 Hours 15 years or more federal service 8 Hours Sick Leave always 4 hours per pay period regardless of years of creditable civil service. 67

UNITED STATES SPACE FORCE Federal Leave Program Part-time employee leave entitlements: Annual Leave per pay period: Less than 3 years federal service 1 Hour per 20 hours worked 3 -15 years federal service 1 Hour per 13 hours worked 15 years or more federal service 1 Hour per 10 hours worked Sick Leave will always be 1 hour for every 20 hours worked. Intermittent employees are not entitled to accrue annual or sick leave. 68

SF 180: Request Pertaining to Military Records UNITED STATES SPACE FORCE § Reserve & National Guard Service only § This form is for employees who have reserve/guard time in the armed forces. § Verified time will be credited towards your service computation date for leave* purposes only (retroactive to date of submission to our office). § Optional, but highly beneficial. *This does not affect your civil service retirement time which was discussed earlier in the briefing 69

UNITED STATES SPACE FORCE § SF 813: Verification of a Military Retiree’s Service Retired Active Duty Military Only § This form is used for persons who are retired from active military service. Air Force requires the SF 813 be completed in order to credit your service computation date (SCD) for leave* purposes only. § If you have 20 or more years of Reserve or National Guard service and will NOT receive a pension until age 60, do not complete this form. § * This does not affect your civil service retirement time which was discussed earlier in the briefing 70

UNITED STATES SPACE FORCE Holidays There are 10 legal holidays each year as follows: New Years Day (1 January) Martin Luther King’s Birthday (3 rd Monday in January) President’s Day (3 rd Monday in February) Memorial Day (last Monday in May) Independence Day (4 July) Labor Day (1 st Monday in September) Columbus Day (2 nd Monday in October) Veteran’s Day (11 November) Thanksgiving Day (3 rd Thursday in November) Christmas Day (25 December) 71

Within Grade Increase (WGI) for GS UNITED STATES SPACE FORCE Advancement from… Requires… step 1 to step 2 52 weeks of creditable service at step 1 step 2 to step 3 52 weeks of creditable service at step 2 step 3 to step 4 52 weeks of creditable service in step 3 step 4 to step 5 104 weeks of creditable service in step 4 step 5 to step 6 104 weeks of creditable service in step 5 step 6 to step 7 104 weeks of creditable service in step 6 step 7 to step 8 to step 9 156 weeks of creditable service in step 7 step 9 to step 10 72 156 weeks of creditable service in step 8 156 weeks of creditable service in step 9

UNITED STATES SPACE FORCE Within Grade Increases for WG/WL/WS Advancement from… 73 Requires…. step 1 to step 2 6 months of creditable service at step 1 step 2 to step 3 18 months of creditable service at step 2 step 3 to step 4 2 years of creditable service in step 3 step 4 to step 5 2 years of creditable service in step 4

UNITED STATES SPACE FORCE Telework is a workplace flexibility that allows the agency to maintain continuity of operations and reduce management costs while also improving employees’ ability to balance their work and life commitments. Types of Telework: • Regular and Recurring Basis. • Situational, non-routine, or ad hock basis such as to perform large projects that require concentration/uninterrupted blocks of time for completion, or when inclement weather conditions hinder the employee's ability to report. • Regular or situational arrangement for an employee with an impairment. Eligibility: Telework is not an entitlement and not all employees are eligible to telework. When determining eligibility, a supervisor must look at both the eligibility of the person and the position. Review the Telework Fact Sheet with your Supervisor. All training and telework agreement requirements must be met prior to any telework is scheduled; see Telework Fact Sheet. 74

UNITED STATES SPACE FORCE Telework Requirements: § § § Telework. gov Training: Telework 101 Certificates (all) DD 2946 – Telework Agreement DD 2875 – System Authorization AF 4394 – User Agreement Cyber Awareness Certificate Telework Checklist from IT Submit to Comm Squadron as a Ticket. Wireless must be enabled on PC, and VPN added. 75

UNITED STATES SPACE FORCE n Work Schedules (AFI 36 -807) AFI 36 -807, para 3. 1. Tours of Duty. 3. 1. 1. Tours of Duty. A 40 -hour basic workweek scheduled Monday through Friday where the hours of a day and the days of a workweek constitute an employee’s regularly scheduled administrative workweek. 3. 1. 2. Uncommon Tour of Duty. Any 40 -hour basic workweek scheduled to include Saturday and/or Sunday, or one that is scheduled for four workdays or less but no more than six days of the administrative workweek. An uncommon tour of duty may be established when necessary for efficient operations or when the cost of operations can thus be reduced without imposing undue hardship on employees. Core duty hours are normally 0900 to 1500, Monday through Friday. See your unit and supervisor for more information. 76

UNITED STATES SPACE FORCE 77 Breaks & Lunch (AFI 36 -807) (Cont. ) n AFI 36 -807, para 3. 2. 3. Scheduling Rest Periods. For FLSA nonexempt employees, schedule short rest periods, not exceeding 15 minutes during each four hours of continuous work, when the employee is not able to leave the work site as needed and the supervisor believes the rest periods will be of benefit to the service and mission. n AFI 36 -807, para 3. 2. 4. Scheduling of Lunch Periods. Scheduled lunch (or other meal) periods are not considered duty time for which compensation is paid. Lunch periods normally range from 30 minutes to 1 hour. The employee is entirely free of the duties of their position during the lunch period. n 3. 2. 4. 1. Lunch periods should not be scheduled to delay the start of the workday or shorten the workday.

UNITED STATES SPACE FORCE Reasonable Accommodations n Buckley AFB is an equal employment opportunity employer. n Reasonable Accommodation Procedures: n Step 1: Initiating a Request. n Step 2: Interactive Process. n Disability Information including medical documentation n Description of accommodation n Step 3: Determining Reasonable Accommodation Disability Program Manager: Lt Col Karla Taff, HQ ARPC DSN: 847 -3788 78

UNITED STATES SPACE FORCE Contact Information Civilian Personnel Section 460 FSS/FSCA E A-Basin, Bldg 606 Buckley AFB, CO 80011 Hours of Operation: Mon, Tues, Thurs, & Fri 7: 30 am to 4: 00 pm Wednesday 10: 30 am to 4 pm Telephone: (720) 847 -6191 Email: 460 fss. fsmc. buckleystaffing@us. af. mil Buckley AFB Snow Line: 79 720 -847 -SNOW (7669)

UNITED STATES SPACE FORCE Reminder n USA Staffing Documents to be signed today n SF 61 n OF 306 80

UNITED STATES SPACE FORCE Civilian Pay and Leave Information 460 th SW personnel will be briefed at the conclusion of this briefing § HQ ARPC & HQ RIO personnel meet with ARPC/FM, Civilian Pay Technician: Sylvia Gallegos, Bldg. 390, 720 -847 -3790 § Civilian Pay will assist in setting up your account for pay purposes Bring pay forms to Civilian Pay § Bring a voided check or a deposit slip with your account information § A pay period calendar indicating holidays, pay dates, and pay periods has been provided 81

UNITED STATES SPACE FORCE Questions? ? 82

Civilian Pay UNITED STATES SPACE FORCE 83

UNITED STATES SPACE FORCE Contact Info Barbara “Niki” Lobitos Telephone: (720) 847 -6530 Email: barbara. lobitos@us. af. mil 460 FM/FMA Aspen Street, Bldg 1030 Room 170 Buckley AFB, CO 80011 Civilian Pay Alternate: Eloida Wagner Telephone: (720) 847 -6420 Email: eloida. wagner@us. af. mil Hours of Operation: Mon-Fri 8: 00 am to 3: 30 pm 84

UNITED STATES SPACE FORCE 85 Timeline Expectations n SF 50 should process by Thursday – Pay record available Friday n Friday in-processing docs sent to. mil address and timekeeper n If. mil address/network access is not available see timekeeper n In-processing docs due back to Civ-Pay by following Tuesday n Failure to provide documentation will result in non-pay n My. Pay – Leave and Earnings Statement (LES) n Transferring employees will have access as normal n New employees account available Monday after first paycheck

UNITED STATES SPACE FORCE Military and Court Leave n Documented and approved prior (I. E. AF 938/Court summons) n Must be sent to supervisor prior to duty being completed n Certified after duty completion (Certified AF 938 or attendance certificate) n Must be sent to supervisor and Civ Pay office n 30 Days to provide supporting documentation once notified by Civ Pay n Failure to provide documentation will result in Annual Leave deduction/LWOP Military Leave – “LM” 86 Court Leave – “LC”

UNITED STATES SPACE FORCE 87 Military Spouse Residency Relief n Married to AD Military n Domiciled in a state other than Colorado & moved here from that state n Military spouse’s permanent duty station is in Colorado n In Colorado solely to accompany spouse while stationed in Colorado n Have the same state of residency as the home of record of spouse

UNITED STATES SPACE FORCE VA Disability Leave n New Employees hired after 5 Nov 16 n Service connected disability rating >= 30% n Must be coded on your personnel file with Civ Pers n 104 Hrs NTE 26 pay periods n Only usable for service connected disability appointments/treatment Disabled Vet Leave – “LS” w/ subcode “PW” 88

UNITED STATES SPACE FORCE 89 Compensatory Time n In lieu of Overtime n 1: 1 ratio (1 Hr Worked = 1 Hr Comp Time) n Supervisor directed n Approved in advance n Documented on AF Form 428 n Signed by CC n Pays out as overtime if not used in 26 pay periods

Reference for Compensatory and Overtime UNITED STATES SPACE FORCE AFI 36 -807, SCHEDULING OF WORK, HOLIDAY OBSERVANCES, AND OVERTIME. 90 n Supervisors responsibilities are captured in section 2. 8; specifically, 2. 8. 14. Supervisors have the responsibility to ensure that payment of overtime as a result of comp time is minimized when possible. Adherence to any labor (union) contracts is also mentioned in 2. 8. 13. n Employees responsibilities captured in paragraph 2. 9. n Chapter 5 covers OVERTIME, COMPENSATORY TIME, AND CREDIT HOURS. n 5. 7. 4. Employees should use previously earned compensatory time before using accrued annual leave. n For SW Union covered positions and employees in covered positions, the Local 48 union contract states, page 21: “b. Compensatory time should be scheduled and used before annual leave. ”

UNITED STATES SPACE FORCE n Credit Hours Work the same as Comp time with 3 Differences 1. Employee Requested n Speak to supervisor for specific guidelines 2. Can only bank 24 hours at a time n If more, system will forfeit previously earned hours 3. Will never pay out n Forfeited after 26 pay periods 91

UNITED STATES SPACE FORCE n Work Schedules (AFI 36 -807) AWS 0 – Default (40 hours per week) Base Operating Hours: 0730 – 1630, M – F, 1 Hr Lunch n Used by Civ Pay as “Other Undefined” n Not eligible to earn Credit Hours n 92 n AWS 1 – Flexitour (40 hours per week) n Set 8 Hrs M – F n Employee and Supervisor set daily schedule n Eligible to earn Credit Hours n AWS 2 – Gliding (40 hours per week) n 8 Hrs M – F n Start/Stop can vary daily n Eligible to earn Credit Hours n Core duty hours are normally 0900 to 1500, Monday through Friday, AFI 36 -807. See your unit and supervisor for more information.

UNITED STATES SPACE FORCE n Work Schedules (AFI 36 -807) (Cont. ) AWS 5 – Maxiflex n 80 Hrs per pay period Days, hours, time does not matter n Supervisor can require more structure n Eligible to earn Credit Hours n n AWS 6 – Compressed n 5 -4 -9: 9 Hours per day (one 8 hour day) w/ extra day off each pay period n 4 -10 s: 10 Hours per day w/ extra day off each week n Not eligible to earn Credit Hour If AWS code 6 is used, please send work schedule I. E 1 st wk M-T, 2 nd wk M-F, 2 nd Friday 8 hrs 93

UNITED STATES SPACE FORCE 94 Timekeeper Info

Questions? UNITED STATES SPACE FORCE 95

UNITED STATES SPACE FORCE Questions? ? 96

UNITED STATES SPACE FORCE Oath of Office I ______ , do solemnly swear (or affirm) that I will support and defend the Constitution of the United States against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties of the office on which I am about to enter. So help me God. 97