Headquarters U S Air Force Integrity Service Excellence

Headquarters U. S. Air Force Integrity - Service - Excellence USAF Integrated Financial Management Concept of Operations Ms. Audrey Davis Associate Deputy Assistant Secretary (Financial Operations and Technology) United States Air Force 6 March 2008

Air Force 1968 $30 B Enterprise 20 th Century Weapon Systems 60 s Accounting Improving Services to Airmen 2

Air Force 2008 $140 B Enterprise 21 st Century Weapon Systems 60 s Accounting Improving Services to Airmen 3

Air Force Financial Management Operations Deliver world-class Financial services to Warfighters and decision makers through operational excellence, integration and continuous improvement of our people, processes and systems. Improving Services to Airmen 4

Financial Services Integration Mission: Identify, review, integrate, and improve processes in order to achieve enterprise level efficiencies. FM Integration and Transformation Team (ITP) Umbrella Integration FM AFSO 21 “Lean Six Sigma” FM Future State Transformation Integration Improving Services to Airmen 5

FM Transformation People Systems FM Transformation Processes Improving Services to Airmen 6

Financial Services Delivery Model TFSC MH R DI Customers Enhancers S AFFSC Civilian se AFFSC Update: § § S Process SO AM Guard AF DE 21 Ba b We Reserve WSS Financial Services Delivery Model Enablers DT Active CRM S EIM Delivery Channel § Phase 1: Consolidation of Base-Level Backshop Operations to a Central Site at Ellsworth AFB was completed in October 2007 Phase 2: Establishment of a 24/7 Full Service Contact Center Provides the Platform for Reengineering the Financial Services Delivery Model and is scheduled for IOC in October 2008 Service Delivery Model: Future Plans for Service Delivery Model Enhancements Being Developed Along With Business Case FSOT Transformed Financial Services of the Future…Improved Airmen Services… 90+ Locations into 1, $200 M Savings Over 10 years, 598 Manpower Authorizations Eliminated Improving Services to Airmen 7

FM Services Delivery Model Components Process Knowledge Management • BPE Workshops • Design Specifications • Stay-Go • DIMHRS Design • Contact Center Ops • FAQs • Agent Troubleshooting Scripts • Air Force Policy & Regulations • Architecture • Security • C&A • CRM Design • Telephony Design • Hosting and Support • Desktop Setup Technology • Standardized Processes • Integrated Systems • Accountability • Self-Service Support DIMHRS • Organization Design • Hiring • Training • Transition Planning Organization • Communication • Stakeholder Management • Leadership • Integration Change Management Improving Services to Airmen Web Self Service • Knowledgebase Search FAQs • PCS Tutorial • PCS Calculator • Infrastructure • WAN/LAN • Seating Facilities • Document Management • Records Management • Storage • Electronic Forms EIM 8

Systems Overview Where We’re Headed “Future” FM CAPABILITIES DISTRIBUTE ASK ACCOUNT ANALYZE ESTIMATE DEAMS FIRST NAF-T DEAMS Enterprise AF Services and Capabilities Virtual Data Security/ Collaboration Marts/Cubes Information Messaging Aggregation Services Assurance Application Hosting Discovery Enterprise Service Storage Business Intelligence Mgmt Meta Data User Assistant Environment FIRST NAF-T ECSS DIMHRS Enterprise Mediation Services Enterprise FM Vocabulary Package n By-Exception Point to Point Interfaces n Enterprise FM Data Standardization Services AFM n Data Quality Services DIMHRS AFM EESOH MIS n Exchange/Translation Services n Exposure Services n Reduced System Footprint EESOH MIS Target Do. D and Federal Systems FM Data Consumers FM Data Producers Improving Services to Airmen 9

Air Force Financial Management Capabilities and Processes Component Cost Analysis Budget Planning Budget Preparation Budget Authority Funds Distribution Special Studies Financial Reporting Cost Reporting ESTIMATE ASK Funds Control DISTRIBUTE Ad Hoc Query ANALYZE & REPORT Funds Status GL Analysis and Reconciliation Acctng Period Maint and Closing Transaction Definition FM Mission Debt Mgmt Disbursing Cost Setup and Accumulation Customer Info Maintenance Payee Info Document Maintenance Referencing and Mod. Payment Confirmation Receivable Establishment ACCOUNT Document and Transaction Control Accounts Payable Reconciliation Invoicing Accounting Classification GL Update and Editing Funds Control Audit Trails Collections and Offsets Costs Distribution Upward/Downward Sys Generated Spending Adjustment Transactions GL Account Definition Improving Services to Airmen 10

Capability – Ask Process Budget Preparation n Assemble estimates for the upcoming fiscal year, prepare justification materials to support those estimates, and defend those estimates formally and informally. Budget Planning n Establish the initial agency budget plan. The budget plan is a blueprint for using financial resources during any given fiscal period or series of periods. Budget Authority n The beginning of budget execution, records budgetary resources and supports the establishment of legal budgetary limitations, including appropriation warrants, apportionments, reapportionments, transfer allocations, and continuing resolutions. It also supports the establishment of funding that are not subject to apportionment. Improving Services to Airmen 11

Using Enterprise Architecture System to System Function Matrix Improving Services to Airmen 12

FM Capability Management Process JOCAS FIRST AFM DEAMS NAF-T FIABS CRIS DMAPS ABIDES ABSS SBSS CCARS AROWS CMOS FM Suite 200+ Addt’l Systems Improving Services to Airmen 13

Enterprise Transition Plan – System Migrations AFM 4/2003 DIHMRS 11/2008 FY 08 NAF-T 05/2009 FIRST 02/2009 FY 09 DEAMS 12/2010 FY 11 ECSS 09/2013 FY 12 FY 13 ECSS 9/2011 Sunsets: OSOFAS ECSS 9/2012 Sunsets: AFEMS, FIABS FIRST 7/2008 Sunsets: PBAS, RAPIDS FY 14 FY 15 FY 16 DEAMS 3/2015 Sunsets: ABSS, BARS, GAFS-R, IAPS ECSS 9/2013 Sunsets: ALMSS, CARS, CAS, CEMS, DCAST, DMAPS, FHATS, Financial. DB, KDSS, ILS-S DTS 7/2007 Sunset: TM/FAST DTS 9/2006 Sunset: DTS Limited, Per Diem AZing Improving Services to Airmen 14

Developing our Financial Management Workforce People First - Build tomorrow’s AF FM leaders through education, training, and development opportunities Improving Services to Airmen 15

Financial Development Workforce Focus Areas FM Workforce Communications Workforce Operations Ø Civilian fill actions Ø NSPS & GS lifecycle Ø Manpower & UMD mgmt Ø TF 720 implementation Ø SAF/FM MLR Boards Ø Military Workforce mgmt Ø Qtrly & Other Awards Ø SAF/FM training quotas Ø AF Comptroller Magazine Ø SAF/FM On-Line FM Force Development FM Warplans Ø Comptroller FAM Ø FM War Plans Ø Ø Ø Ø Ø FM AEF Tasking Validation/Sourcing Ø Ø AF/FM Warplanners’ Conference Ø Agile Combat Support CAG/ESG Ø Combat Comptroller Co. P Ø FM CONOPS and Doctrine Ø FM Crisis Action Team Ø Unit Deployment Manager FM Education & Training Ø FM Officer Schoolhouse (Keesler) Ø Enlisted Training Management Ø FM Distributed Learning Center Ø DFM&CS (AF Selection board) Ø DFM&CS Advisory Council Ø AF Education Review Board Ø Decision Support Body of Knowledge Ø Officer/Enl Contingency Courses Ø Silver Flag Ø Defense Comptrollership Program Ø SAF/FM Reading List FM Career Field Manager (Officers and Civilians) FM Advisory Council and FM Development Team Advisor Publish FM Development Plan Primer Produce Career Field Roadmaps (Officers and Civilians) SAF/FM Mentoring Program and DFML 21 SAF/FM Awards and Recognition AF Service Day National ASMC PDI Professional Certification reimbursement program FM Palace Acquire intern and Career Broadening Policy Improving Services to Airmen 16

Improving Services to Airmen n Transforming Financial Management Educate and Train the Workforce n Analyze and Evaluate the way we do business n Identify capabilities needed to execute the mission n n Managing our Capabilities Financial Management Transition Plan n Decomposing Capabilities, Processes, Functions n Enterprise perspective in allocating capabilities n Delivering Services to Airmen in the 21 st Century Improving Services to Airmen 17

USAF Integrated Financial Management Concept of Operations QUESTIONS? Improving Services to Airmen 18

USAF Integrated Financial Management Concept of Operations BACKUP SLIDES Improving Services to Airmen 19

Financial Management Enterprise Architecture Terms Ø Capability: This is the ability to execute a specific course of action. It can be a single business enabler or a combination of business enablers (e. g. business processes, policies, people, tools, and systems information) that assist an organization in delivering value to its customer. Ø Process: A group of logically related activities required to execute a specific task /group of tasks or create an information asset (report). Note: Sequential activities make up a process. Ø Activity: An activity is an action performed in conducting the business of an enterprise. It is used to portray operational actions not hardware/software system functions. Activities may align to processes and capabilities Ø System Function: Set of organized technical actions that produce a defined automated output when given specific data inputs. A System Function should align to activities, processes, and capabilities Ø Requirement/Need – Defined business needs or opportunities to be addressed by a manual activity and/or system function. A requirement, when fulfilled by a manual activity, system function, policy, or governance represents a new or enhanced capability Improving Services to Airmen 20

Solution Overview Where We’re Headed “Near-Term” DDRS BEA 4. 1 Warehouse/ Dashboards DEAMS FM Data Consumers FIRST AFM EESOH MIS BEA 2. 1 GCSS-AF NAF-T Enterprise AF Services and Capabilities Security/ Collaboration Information Messaging Assurance Discovery Storage Business Intelligence Enclave ECSS Di. MHRS Other Target Systems n. Reduced Point to Point Interfaces n. Minimize external access to systems Virtual Data Marts/Cubes Application Hosting n. Single Enterprise SFIS Translation Service n. Legacy to SFIS to Legacy n. SFC to SFIS to SFC n. Compliant with all versions of BEA Enterprise Mediation Services Enterprise FM Vocabulary Package RUN BY FM’ERS ABACUS AFTOC DEAMS FDRS JOCAS II ABIDES BEMIS EWVII FIRST OARS FAST FM Suite RTS ABSS CRIS AFM ACEIT APO Auto. JV BATS BRS CAPRS CCARS CDMPC ILS-S DPEMDB NEXUS LWS IMACS ECSS Mil. PDS RAMPOD IRSSV 7 MRSIF- REMIS EESOHMIS GFMTR IMDB LMDB FAMS IWIMS ENTERPRISE LEVEL MIXED SYSTEMS CARS CAS CEMS CIPS AFRPA-MIS ALDSS AROWS ARS CARE CAV II CIDS CMOS CRS-CO CSIS DMLSS FES EAS E-BIZ FAS GATES GOLD LIAMS IMCS[9] MEDLOG IPAC MOCAS GOALS II MPCS FINANCIAL FEEDER-ONLY SYSTEMS DSTAR e. MTS FACTS FIABS Fin. Con Fin. View G 2 TBAS i. SMART KDSS KLNPS OSo. FAS PMAT RCCCDIR SPOMI TTSMIS WSCRS CPS/Right. Fax Financial. DB ACTT BDSS CMCS(1) SCS[7] SRMA TABBS ACPS AFCORP AFIOHInternet RUN BY OTHERS FAS NAF-T RAPIDS IDECS NAFMIS SAMIS Leave. Web RACER T 2 DSNVA FHATS MAEP Bdgt. DB E 4 CLICKS Forecast Gen MANOEB e. RRB i. MS 111 PT BELOW ENTERPRISE LEVEL FINANCIAL SYSTEMS ACES[3] AFEMS[3] AFWAY ALMSS CMS DCAST DMAPS UFRS APPS APRS APS ASIFP-GFM ASTARS BEST COINS Con. Write CTMS CWA CWEATS DMSI EBS EPS HR 2 K DEVS IS IIMS J-CAPS JENISS JOPMS MISTR MPE OC-FS PRPS RSSL RTOCAAT Tracker WAPDS BELOW ENTERPRISE LEVEL MIXED SYSTEMS RIID SAFES SIRS PFMT STORES TFMS TMDS Power. Trak TRACS WARS NO WINS WPS ADS DBMS BARS DCAS CDS DCD/DCW CFASS DCMS[5] DMIF-IFGL DCPDS DCRM DIFMS DIFS DDRS DMO DSDS DSS DJMS[4] DTIMS DTS DWAS EUD GAFS-BL GAFS-R[4] IAPS ICPS MAFR SMAS SPS WAWF DOD FINANCIAL SYSTEMS USED BY USAF Improving Services to Airmen AFRC-DCS FCP CPAIS IMPS DCPS DRAS[3] NAFCPS NAFISS DTRS-A PBAS[2] OTHER (PAYROLL AND TRAVEL SYSTEMS) 21

ERP System View Wide Area Workflow Invoicing Receipts Acceptance Integrated Acq Environment Including, but not limited to: Suppliers Contractors Vendors Finance Facilities Mgmt. Finance General Ledger Building Mgmt. Subsidiary Ledger Accounts Payable Accounts Receivable Equip. Mgmt. Routine Maint. Capacity (Equip) Accounts Receivable Fixed Assets Logistics Financial Transactions Configuration/ BOM Config. /BOM Engineering Personal Property Orders, Payments, Transaction History Repair & Maint. Quality Mgmt. SRM BOM Mgmt. Shop Floor Costing Vendor Mgmt. CAD Integration Shop Floor Control Replenishment Contracts FIRST/AFM Cost Mgmt. Advanced Planning& Scheduling Decision Support Demand Planning Log Chain Modeling Strategic Planning What-If Analysis Avail-To-Promise Simulation Prod. Planning Trans. Mgmt. Route Mgmt. LEGEND IFS CLICK ORACLE 11 i / Peoplesoft JOINT Quality Control ECSS - Logistics Budgeting Transactional Data Certifications Repair Time Records Training History Personnel Certifications Capacity Mgt Time Keeping Labor Cost Training Customer Relationship Mgmt. Supply Planning Order Mgmt. Help Desk Order Promising Transactional Data Transactional History 2 Contract Writing Contract Mgmt. DIMHRS DCIPS Transactional Data 1 Standard Procurement System (SPS) Lifecycle Analysis Inventory Control Warehousing Document Management Budgeting Product Life Cycle Mgmt Materials Mgmt. Logistics Budget Inputs Air Force Budget Guidelines Vendor Registration Solicitation Posting Reps & Certs Registration Federal Pro Data Report Navy ERP Collaboration Transactions Distribution Fixed Assets Personal Property Army LMP Invoices Order Information/Status Performance Data Collaboration Do. D Chart of Accounts Financial Guidance DEAMS DLA BSM 3 4 5 GCSS-AF Transactional History AFDS (Air Force Data Services) Legacy LEGACY GCSS-AF Improving Services to Airmen 22 22

Estimate FM Capabilities Systems View DISTRIBUTE ASK Budget Planning Budget Preparation ACCOUNT ANALYZE & Funds Status REPORT Funds Distribution Budget Authority Funds Control POM RAPIDS Formulate Justify LOTUS Notes CMS MPES RAPIDS … Receive & Document Funds Corporate Review ABIDES ASK FIRST AFM IDECS DISTRIBUTE BDSS MILPDS/DIMHRS AFM EAS IDECS AFEMS Congressional Tracking SBSS … LOTUS Notes DIMHRS SYSTEMS Calculate Reimburseable Authority ECSS Capability … Process Activity BTS Congressional Domain GAFS Distribute Appropriated ECSS Distribute Non. Appropriated Distribute Travel Distribute Payroll Capture Funds Control Information ABIDES DEAMS Record Budget Execution NAF-T DTS DIMHRS FM Suite Lotus Notes GAFS Improving Services to Airmen 23