- Slides: 19
HCSD REMOTE OPENING SEPTEMBER 8 -OCTOBER 2, 2020 PARENT/COMMUNITY PRESENTATION
SEPTEMBER 8 -11, SUPERINTENDENT’S CONFERENCE DAYS All faculty and staff will participate in extensive training during the week of September 8 -11 to prepare for our remote start. Topics for trainings: COVID safety protocols (face coverings, social distancing, cleaning protocols, etc. )- combination of in-person and synchronous remote trainings Mandated Trainings-asynchronous throughout the week-certificates of completion due by Friday afternoon, 9/11 @3 pm Technology Trainings-combination of synchronous and asynchronous Schoology, See. Saw, Smart Notebook, Classlink, Zoom, Office 365 among others … Food Service, Health Office & Transportation Trainings Climate & Culture, Racial Equity introduction
VENTILATION The Highland Central School District has recently performed several Capital Projects which have included up-grades to the ventilation systems in the school buildings. These up-grades have included new unit vents which are all controlled by an electronic web-based building management system (BMS) and the addition of ventilation to classroom spaces to allow for the continual replacement of the occupied space’s air. When ambient air temperatures allow, the district will increase the amount of outside air being delivered to occupied spaces. This will be accomplished by increasing the opening setting for outside air dampers (up to 100%). The minimum outside air percentages required by the Mechanical Code of NYS will be met during the period the buildings are occupied. The district will encourage the opening of windows and interior doors when ambient air temperatures allow. The district will increase its ventilation preventive maintenance and inspections to ensure systems are operating properly. This will include, where applicable, checking filters, motors, belts, bearings, and outside air dampers (including actuators & linkages). The district will utilize its building management system (BMS) to supplement physical inspections. Ventilation units have the highest MERV-rated filters the systems can accommodate, both physically and mechanically. Filter changes will be increased as needed. The use of pedestal and box fans in occupied locations will be strongly discouraged when more than one person present
CLEANING OF BUILDINGS There will be continuous sanitizing of high traffic areas throughout the school day. Lobby and common areas, elevator buttons, handrails, and other identified building specific items. Bathrooms: paper towel and toilet paper dispensers, toilet flush levers, faucet handles, restroom partitions Doorknobs and handles, door panic bars, light switches and cover plates in all areas Custodial staff will have staggered start times to accommodate the population and activities of the buildings as the school day progresses. This will accommodate trash removal from lunch programs and permit additional cleaning and sanitizing of areas where food service operations have taken place. Refrigerator door handles, cooking equipment controls, table tops, sinks and prep areas sanitized and misted. Cleaning of the buildings toward the end of the day will be accomplished by “Team Cleaning Crews. ” The custodians will work throughout the building, emptying garbage, sweeping classrooms, sanitizing desktops and edges, sanitizing chairs, door frames, light switches, window frames of openable windows, hard surfaces (IE: lab tables, sinks, etc. ) Floors will be mopped, and the furniture and equipment misted. Hallways will be cleaned and mopped (floor machines used where applicable) and doorknobs, handles, panic bars, light switches, door frames, handrails, and identified building specific items will be sanitized in preparation for the next school day. Teacher and office desks need to be cleared to accommodate sanitation. One (1) plastic storage bin with lid will be provided on request for this purpose. Buildings must be free of staff at the end of the school day to accommodate the immediate initiation of cleaning and sanitizing. Custodians will not be able to efficiently return to areas once the process has begun. The buildings must be vacated by 1 hour after the end of the contractual school day. All cleaning products used in school spaces follow the guidelines for health and safety recommended by New York State. All cleaning processes and schedules are/will be, subject to modification as we move forward and improve the processes and efficiencies.
PPE EQUIPMENT-CURRENT STATUS Have in District Ordered, expected delivery by 9/4 100, 000+ adult surgical face masks 5 electrostatic sprayers & cleaning tablets 30, 000 child sized surgical face masks Spray bottles & nozzles 10, 000 pairs of nitrile gloves 9 free standing shields for band/chorus rooms 100+ face shields 87 thermometers & batteries Germicidal cleaning spray Antiseptic wipes 60 gallons hand sanitizer 2000 N 95 masks 55 acrylic stands for office areas/caf. serving lines (Received 9, more arriving daily) Additional PPE (3500 masks, 60 face shields, 4000 nitrile gloves, 60 additional gallons of hand sanitizer, 200 2 oz spray bottles hand sanitizer, cloth mask for every adult and student) being picked up on 8/27/20 from Ulster County Emergency Management and DOH We will be continually ordering additional materials to ensure that we have a full stock on hand.
DEVICE DISTRIBUTION Monday 8/31 - 9/3 Tuesday Aug. 31 Wednesday Sept. 1 Thursday 2 3 Distributed at HHS Cafeteria Entrance Grades 5 – 9 Gr. 5 1: 00 – 6: 00 PM 9/8 -9/10 Distributed at HES Lower Playground Entrance Gr. 6 Gr. 9 (A-L) 7 Gr. 8 Gr. 7 Gr. 9 (M-Z) 8 9 10 Labor Day - Closed K Gr. 1 Gr. 2 Gr. 3 Gr. 4 (A- Gr. 4 (MZ) 1: 00 – 6: 00 PM L) Students in grades 10 -12 who do not have access to a device, please contact [email protected] 12. org Grades K – 4
DEVICE DISTRIBUTION AND TRAINING Our Technology Department will include a sheet of instructions with each device that provides directions for getting started on the machine and accessing common sites to be used for instruction this year. We will do a series of synchronous Parent and Student trainings the week of September 14 to help parents understand the online learning environment. The schedule will be provided when students pick up the device and posted on the website and social media.
MEAL DELIVERY DURING REMOTE START Following the Child Nutrition Program guidelines, the district will offer breakfast and lunch meals for all scheduled school days for current Free and Reduced eligible students. The District will begin the school year with the following plan: Meal pick up will be located at the High School in the back-parking lot on Wednesdays, times posted soon. Student information will be taken for each student receiving meals. 5 complete breakfast meals and 5 complete lunch meals will be distributed per enrolled student. Parents or Guardians are required to pick up meals. If you are a paid status family and would like to purchase meals, please note that the Child Nutrition program will not allow meals to be charged when picking up meals. Please either have money on your student’s account (you can use My. School. Bucks. com to deposit money on the meal account via credit/debit card. This will incur a small fee that is charged by the My. School. Bucks company) or be prepared to pay when you arrive to pick up meals with cash or check.
FOOD SERVICE-FREE AND REDUCED LUNCH APPLICATIONS Meal applications for the 2020 -2021 school year are in the mail as well as posted on the Food Service webpage. Please note: some families have already been notified that they qualify for free meals in the coming school year. If you have been notified from the food service office, you do not need to fill out an additional application. If you need any assistance or have any questions, please do not hesitate to contact the Food Service office at 845 691 -1057. We welcome all questions and concerns.
CLASS SCHEDULES Elementary School teacher assignments will be mailed next week (9/1). Middle and High School student schedules (hybrid & remote only) will be available the week of September 8. As in any other year, AIS, related services, ENL support, may not be in place in the first week of school. This requires highly individualized scheduling which will require parental/caregiver input and coordination of schedules.
HYBRID REMOTE START The schedules we will describe in the next few slides pertain specifically to the remote start (September 14 -October 4) for our students who chose hybrid instruction. All hybrid students will receive remote instruction every day during this time. When we transition to in-person instruction, the hybrid, cohort model of instruction will begin, (ex. Monday, Thursday in-person, Tuesday, Wednesday, Friday remote for Cohort 1, A-K students) and will follow a different schedule, depending on the building. For students who chose remote-only instruction for the first 10 weeks, their schedules may look slightly different depending on the student’s specific course load.
ELEMENTARY SCHOOL REMOTE SCHEDULE
HIGHLAND ELEMENTARY REMOTE SCHEDULE It is important to recognize the different developmental levels of our students at the elementary level when instructing in a remote model. Our youngest learners will receive instruction in shorter sessions throughout the day while our upper elementary students already have the stamina to remain logged in for interactive lessons with teachers for longer stretches of time throughout the day. Teachers will be asked to communicate with parents so that regularly scheduled meeting times are set up. Specials will be held at the designated times throughout the school day and week. This reflects a regular schedule that will be in place during in person instruction as well. Parents will receive communication within the next week identifying their child’s classroom teacher along with an email address. Parents are asked to reach out to teachers so that group communication emails can be set up between teachers and parents. Students who chose the ALL REMOTE LEARNING MODEL for the first marking period are being assigned to a REMOTE TEACHER who will be the contact for the parents. Should parents decide to have students move to the HYBRID Model after that, they will transfer into an existing HYBRID classroom. Students who chose the HYBRID MODEL for the first marking period will be assigned to a classroom teacher and notified of their cohort. When we return to in-person learning, they will remain with that teacher.
MIDDLE SCHOOL REMOTE SCHEDULE Virtual Homeroom: Time Period • Daily Announcements 7: 45 -7: 55 Virtual Homeroom • The Pledge, Health Tips, etc. 8: 00 -8: 30 Period 1 • Administrative announcements 8: 40 -9: 10 Period 2 9: 20 -9: 50 Period 3 Check & Connect: • Student Schedule • 20 min daily 10: 00 -10: 30 Period 4 • Focus on Relationships & SEL 10: 40 -11: 00 Check and Connect • Collaboration w/ mental health and support staff 11: 00 -11: 45 Student Lunch 5 • All faculty & staff involved in Check and Connect 11: 55 -12: 25 Period 6 12: 35 -1: 05 Period 7 1: 15 -1: 45 Period 8 1: 55 -2: 25 Period 9 Some 7 & 8 grade electives will not be available
HIGH SCHOOL REMOTE SCHEDULE Student Bell Schedule Period 1 8: 00 -8: 35 Period 2 8: 40 -9: 15 Period 3 9: 20 -9: 55 Period 4 10: 00 -10: 35 Period 5 10: 40 -11: 15 Activity Period 11: 20 -11: 50 1 Activity Period 12: 00 -12: 30 2 Period 6 12: 35 -1: 10 Period 7 1: 15 -1: 50 Period 8 1: 55 -2: 30 • Classes are 35 minutes and Activity Periods are 30 minutes. • Teachers will hold office hours and will be available for extra help or conferencing during either activity period 1 or 2. • Activity Periods are not required for students unless taking a Psychology class or band/chorus lessons • Psychology classes will meet during activity period 1 or 2. • As usual, Band/Chorus students will attend lessons on a rotating schedule, as well as during activity periods. • Clubs/Extracurricular Activities will meet virtually, either on MS Teams or Zoom, after 2: 30 pm at the adviser’s discretion.
SAMPLE HHS STUDENT CLASS SCHEDULE Meets Monday through Friday until we return – at which time we will follow the hybrid schedule Period 1 Period 2 Period 3 Period 4 Period 5 Activity Period 1 Activity Period 2 Period 6 Period 7 Period 8 Algebra I Spanish 2 Global Studies 9 Studio in Art Lunch 11: 20 -11: 50 12: 00 -12: 30 English 9 Earth Science Lab/P. E.
BOCES PROGRAMS September 9 -18, BOCES will be remote only for all programs: Special Education, Career & Technical Education, Ramapo, Phoenix, and Hudson Valley Pathways Academy. Week of 9/21: CTE: 1 st year students only will attend on Wednesday for in-person program orientation, lab safety, and lab and tool orientation; 2 nd year CTE students will remain remote. Special Education: 40%-50% of the enrolled students in select, highest needs programs each day, generally the youngest students. The remaining Special Education students will continue remotely. HVPA, Phoenix, and Ramapo will be guided by the same reduced student load; each following the hybrid schedule already published. This gradual start allows BOCES to test systems without having all students present. Week of 9/28: all programs will be according to BOCES’ previously published schedule, either fully in-person (Special Education), or hybrid (all other programs) or all remote if parents made that choice.
SPECIAL EDUCATION All classified students (Remote and Hybrid) will be assigned a Special Education Case Manager o This individual: Will be the point-of-contact for parents regarding programs and services Will be providing special education services Will assist in coordination of program/services/accommodations Will communicate with families any pertinent updates or changes Related service providers will work cooperatively with special education case managers, general education teachers, and families to schedule services Any specific questions regarding a student’s services can be directed to the Pupil Personnel Services Office at (845) 691 -1023 or Patrick Boyd, [email protected] 12. org
THANK YOU FOR YOUR CONTINUED SUPPORT OF OUR DISTRICT! Questions? Please e-mail any further, building specific questions to the building level administrators. The building administrators will share the responses in a building level FAQ. HES, Joel Freer, [email protected] 12. org HMS, Ryan Judge, [email protected] 12. org HHS, Bill Zimmer, [email protected] 12. org Please e-mail district specific questions to Mr. Bongiovi or Mrs. Dudley-Lemek. Superintendent, Thomas Bongiovi, [email protected] 12. org Asst. Supt. , Sarah Dudley-Lemek, [email protected] 12. org