HCM User Group Meeting October 25 2016 HCM

HCM User Group Meeting October 25, 2016 HCM User Group Meeting - October 25, 2016 1

Welcome Candy Sarvis DOAS Deputy Commissioner, HRA HCM User Group Meeting - October 25, 2016 2

Agenda üWhat’s new: Team. Works HCM üDemonstration üTraining Resources HCM User Group Meeting - October 25, 2016 3

Team. Works Upgrade Video HCM User Group Meeting - October 25, 2016 4

What’s new? Team. Works HCM 9. 2 Upgrade Barbara Rosenke-Sweeney SAO Chief Information Officer HCM User Group Meeting - October 25, 2016 5

Why are we upgrading? ü Simple and intuitive design ü Additional functionality ü Additional reporting tools ü Improved technical support HCM User Group Meeting - October 25, 2016 6

What’s New: 9. 2 Upgrade Employee Self-Service Manager Self-Service Workforce Administration e. Performance Absence Management Time and Labor Training Resources HCM User Group Meeting - October 25, 2016 7

What’s New: Employee Self-Service ü New look and feel Ø Menu at the top ü New Home page Ø View Paycheck link Ø Leave balances ü Personal Information Summary HCM User Group Meeting - October 25, 2016 8

What’s New: Manager Self-Service ü ü ü *New* Manager Dashboard Alerts Approvals Direct reports Quick Links - Add Delegation HCM User Group Meeting - October 25, 2016 9

What’s New: Workforce Administration *New* Termination Checklist Ø Payroll, Property equipment, e. Performance docs, etc. Ø New Query HCM User Group Meeting - October 25, 2016 10

What’s New: e. Performance Ø New look and feel Ø Performance process pane Ø Unlimited text! Ø Save button at the top Ø Auto-Save! HCM User Group Meeting - October 25, 2016 11

What’s New: Absence Management ü Forecast button activated ü Based on agency policy, GA/FLSA COMP time may be required to be taken before Annual Leave Prosecuting Attorneys Oconee Fall Line Tech College HCM User Group Meeting - October 25, 2016 12 Admin. Office of the Courts

What’s New: Time and Labor ü New tabs Ø Status, Summary, Absence, Exceptions, Payable Time, and COMP ü Absence requests ü GA/FLSA COMP ü Managers approve Reported Time Dept of Community Supervision HCM User Group Meeting - October 25, 2016 13

Team. Works Upgrade Demonstration üEmployee Self Service üManager Self Service HCM User Group Meeting - October 25, 2016 14

Employee Self Service ü Menu at the top No Left Menu! ü Quick Links Menu is now at the Top of Page ü Leave Summary ü News and Announcements HCM User Group Meeting - October 25, 2016 15

Cascading Menus HCM User Group Meeting - October 25, 2016 16

New Menu Features Return to any point along the trail ü *New* Recently Used ü My Favorites still exist for quick navigation HCM User Group Meeting - October 25, 2016 17

Manager Dashboard Alerts Ø Birthdays Ø Service anniversaries Ø e. Performance reviews Pending Approvals Ø Absence Management Ø e. Performance Ø T&L Reported time Ø T&L Payable time Direct Reports Ø Job details Ø Contact information Ø Compensation Ø e. Performance Quick Links Ø Add Delegation HCM User Group Meeting - October 25, 2016 18

Managers: View My Organization ü Reporting Structure ü Job Details ü Contact Information ü Compensation ü Performance (e. Performance) HCM User Group Meeting - October 25, 2016 19

Managers: Talent Summary ü Job Information ü Service Information ü e. Performance History ü Base Salary History ü Current Salary ü Career History HCM User Group Meeting - October 25, 2016 20

Termination Checklist üSelect employee üSelect checklist üAssign to HR Admin HCM User Group Meeting - October 25, 2016 21

Termination Checklist *New* query ü Quick access to open checklist items ü Drill down to Checklist Detail Query HCM User Group Meeting - October 25, 2016 22

HR Admin Termination Checklist Go To link to checklist Link to Team. Works page Update status HCM User Group Meeting - October 25, 2016 23

e. Performance Demonstration Tonia Nelson DOAS HRA Business Analyst HCM User Group Meeting - October 25, 2016 24

e. Performance – New Look Before HCM User Group Meeting - October 25, 2016 After = 25

e. Performance – New Features ü Save at the top ü Auto. Save! ü Unlimited text HCM User Group Meeting - October 25, 2016 26

Want to use e. Performance? Interested in using e. Performance? Contact HRA: hra@doas. ga. gov (404) 656 -2705 (877) 318 -2772 HCM User Group Meeting - October 25, 2016 27

Absence Management HCM User Group Meeting - October 25, 2016 28

Absence Management Ø Agencies may require Comp Time be taken before requesting Annual Leave Ø Forecasting Ø Request Absence from the Time Sheet HCM User Group Meeting - October 25, 2016 29

Elapsed Time Sheet Elapsed Time ü Hours Worked ü Associated Time Reporting Code (TRC) ü Save for Later Tabs Below ü Reported Time Status ü Summary ü Compensatory Time ü Absence ü Exceptions HCM User Group Meeting - October 25, 2016 ü Payable Time 30

Punch Time Sheet Punched Time ü Based on time in and out ü Associated Time Reporting Code (TRC) ü Save for later New Tabs ü Reported time status ü Summary ü Absence ü Exceptions ü Payable time ü Compensatory time (Not shown) HCM User Group Meeting - October 25, 2016 31

Time Sheet Tabs Reported Time Status tab Summary Leave / Compensation tab HCM User Group Meeting - October 25, 2016 32

Time Sheet Tabs Absence tab Exceptions Payable Time HCM User Group Meeting - October 25, 2016 33

Training Resources HCM User Group Meeting - October 25, 2016 34

Train the Trainer Ø Time & Labor and Absence Management agencies only Ø Notifications sent directly to those agencies HCM User Group Meeting - October 25, 2016 35

Recorded Webinars Ø Cover only new or changed features: ESS, MSS, HR Admin, Local Admin Ø sao. ga. gov > Team. Works > HCM > 9. 2 Upgrade > Recorded Webinars http: //sao. georgia. gov/teamworks-hcm-92 recorded-webinars HCM User Group Meeting - October 25, 2016 36

Team. Works Online Training Ø Formerly UPK’s Ø Covers all HCM topics Ø Currently being updated Ø Available after go-live - October 31, 2016 HCM User Group Meeting - October 25, 2016 37

What’s Next? üGo-Live October 31, 2016! ü Next HCM User Group Meeting Ø November 7 th, 2: 00 – 4: 00 PM Room 1816 a/b Ø Please give us your feedback! HCM User Group Meeting - October 25, 2016 38

Questions? sao. ga. gov > Team. Works > HCM Upgrade FAQ’s: Frequently Asked Questions HCM User Group Meeting - October 25, 2016 39