HCBS Monthly Provider Meeting 3 31 21 HCBS

HCBS Monthly Provider Meeting 3. 31. 21

HCBS Updates: Heidi Bechard, OADS Agenda Transition to Compliance Plan Reminders: Molly Keaveny & Carolyn Schulein, Econ. Sys Questions/Comments

Quote Being disabled should not mean being disqualified from having access to every aspect of life – Emma Thompson

Employment First Training is now available on the College of Direct Support platform Genni Sasnett Trainings will soon be posted to the OADS HCBS webpage Training Updates Angela Novak Amado Trainings – Supporting Community Relationships, Valued Roles & Belonging – Save the Dates 10 a. m. to 12 p. m. April 28 th: The Importance of Relationships with Community Members: An Introduction to the Overall Approach May 5 th: What to Do to Support Community Connections and Relationships June 2 nd: Follow Up on Community Connections. Community of Practice June 9 th: Using the Friends Manual June 16 th: Organization Support for Supervisors/Managers, Executives, Board Members

Policy/Practice Updates Rental Agreement Checklist has been posted to the OADS HCBS Webpage-Provider Resources: https: //www. maine. gov/dhhs/oads/aboutus/initiatives/hcbs/training-and-resources HCBS Provider Manual HCBS Global Rule 14 -197 Ch. 5 Listening Sessions – April 30, 2021 Transportation Technical Assistance

Transition to Compliance Plan Reminders Molly Keaveny and Carolyn Schulein, Econ. Sys

“Accept” Your Settings’ Approved Transition to Compliance Plan (TTCP)! P rem lease emb e “Ac cep r to t”! When you receive a setting’s Approved TTCP, please promptly reviewing it, then go into the portal and Accept the Approved TTCP! This is an important and critical step to the transition process – required to be completed within 14 days of receipt Accepting the TTCP establishes the setting’s formal Transition to Compliance Plan The setting’s first progress update will then be due 6 months from the date of accepting the Approved TTCP

Accept the Transition Plan in the Portal

Example Policies Available Soon (May 1 – July 1) A number of providers have asked for assistance of this kind We want to lessen the time going back and forth between providers and SMEs on policy language Our aim is to provide an appropriate and approvable policy example for each HCBS requirement (each area of potential non-compliance) If providers can more easily get policies in place, they can focus their energies on the critical work of: determining how to put policies into practice training staff on policies and expectations gathering necessary evidence of policies being implemented in practice which is essential for full remediation Policies in practice = where real, positive impact on individuals happens

Submitting Evidence of Remediation As we’ve gotten more fully into the transition initiative, our team has revisited what makes the most sense for submitting remediation Our revised guidance: Submit agency-wide documentation on Provider Page Examples: Policies All-staff training Agency-wide procedures Submit setting-specific documentation on Setting’s Profile Page Examples: Service notes Community activity calendars Photos Menus Setting-specific procedures Setting-specific training REMINDER: No PII Before submitting documentation that may include names, be sure to remove or black out the individual’s name R Per eme m s Inf onal ber – orm Ide nti no ati fi on (no able PII)

Agency-Wide Documents - Load on Provider Agency Page Setting-Specific Documents – Load on Setting Profile Page

Reminders Community Support Services Validations Setting Status New Setting Self-Assessments-please submit to Diane. Haberman@maine. gov and Heidi. Bechard@maine. gov

Questions/Comments

Next Meeting Scheduled for April 28, 2021