Hardington Vale our story ACCOUNTS Hardington Vale Accounts

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Hardington Vale – our story

Hardington Vale – our story

ACCOUNTS Hardington Vale Accounts Setting the scene The journey so far Historical Vision Issues

ACCOUNTS Hardington Vale Accounts Setting the scene The journey so far Historical Vision Issues Types of accounts

Hardington Vale Accounts Rode Benefice Three parishes one set of accounts Norton St Philip

Hardington Vale Accounts Rode Benefice Three parishes one set of accounts Norton St Philip with Laverton & Hemington Benefice Three parishes three sets of accounts 2 benefices brought into one One set of account s

Hardington Vale Accounts Decision made to become one Parish. Decided to combine accounts with

Hardington Vale Accounts Decision made to become one Parish. Decided to combine accounts with some resistance. Perhaps lack of clear blueprint Sadly lost chairman of Finance Committee and Treasurer – really made life difficult. Lot of anxiety & fear about our

Hardington Vale Accounts Finance issue was blocking PCC agenda Took over accounts late in

Hardington Vale Accounts Finance issue was blocking PCC agenda Took over accounts late in 2008 and reconstructed accounts for whole year. Inherited 5 treasurers 29 bank accounts Jam jar on the mantle shelf mentality.

Hardington Vale Accounts Perhaps underestimated communication Talked about it but difficult subject to communicate

Hardington Vale Accounts Perhaps underestimated communication Talked about it but difficult subject to communicate Lacked a clear and communicated vision

Hardington Vale Accounts What is our vision? 3 groups of monies

Hardington Vale Accounts What is our vision? 3 groups of monies

Hardington Vale Accounts General funds for the worshiping life of the church Parish Share,

Hardington Vale Accounts General funds for the worshiping life of the church Parish Share, Clergy expenses, heating, lighting worship etc By far the biggest element 75 - 80% Our vision is to share these as one group

Hardington Vale Accounts Local Church Funds Friends of St Philip & St James Purpose

Hardington Vale Accounts Local Church Funds Friends of St Philip & St James Purpose to look after the building and churchyard Maintenance, insurance Concept – Wider “village” interest in local building.

Hardington Vale Accounts Special Projects/Appeals Examples Bell Appeal Heart of Rode – new meeting

Hardington Vale Accounts Special Projects/Appeals Examples Bell Appeal Heart of Rode – new meeting room, toilet & Hospitality unit. Ring fenced.

Hardington Vale Accounts General Account Designated Accounts Friends Accounts Restricted Accounts Hardingto n Vale

Hardington Vale Accounts General Account Designated Accounts Friends Accounts Restricted Accounts Hardingto n Vale Account s

Hardington Vale Accounts Ring Fenced? Technical Stuff! Different Types of Funds Three types of

Hardington Vale Accounts Ring Fenced? Technical Stuff! Different Types of Funds Three types of funds specified in the Charity Commission’s regulations Need to be clearly identified in the PCCs annual financial statements. Remember : members of the PCC are the Trustees of all the funds under their control.

Hardington Vale Accounts Unrestricted Funds For example: the general fund. Monies: spent on any

Hardington Vale Accounts Unrestricted Funds For example: the general fund. Monies: spent on any purpose the PCC deems fit. collections, payment of expenses, regular running costs.

Hardington Vale Accounts Restricted Funds Specific purpose For example : “the boiler repair fund“

Hardington Vale Accounts Restricted Funds Specific purpose For example : “the boiler repair fund“ Only spent on the purpose identified.

Hardington Vale Accounts How to decide if a fund is restricted? �- intention? �-

Hardington Vale Accounts How to decide if a fund is restricted? �- intention? �- purpose? �- publicity? If so a restricted fund. Cannot add to unrestricted funds without consent

Hardington Vale Accounts Designated Funds set aside for a specific purpose, e. g. new

Hardington Vale Accounts Designated Funds set aside for a specific purpose, e. g. new service books. Magazine A/c PCC can return them to unrestricted funds.

Hardington Vale Accounts Reporting General Fund INCOMING RESOURCES Collections & Envelopes Income Tax Rebate

Hardington Vale Accounts Reporting General Fund INCOMING RESOURCES Collections & Envelopes Income Tax Rebate £ 44809 £ 11367 Donations, Awards, Grants & Bequests £ 14559 Dividends & Bank Interest £ 1218 Fees £ 7012 Total £ 78965 Details in Appendix A

Hardington Vale Accounts

Hardington Vale Accounts

Hardington Vale Accounts Conclusion Not yet arrived One parish is still self accounting. We

Hardington Vale Accounts Conclusion Not yet arrived One parish is still self accounting. We still struggle with income for the General account. Chose to “share” parish Share.

Hardington Vale Accounts Tips Don’t be in a rush Develop a clear blueprint Be

Hardington Vale Accounts Tips Don’t be in a rush Develop a clear blueprint Be very clear about what you are doing Produce consolidate accounts from the records your have. (dry run)

Hardington Vale Accounts Tips Its more important to have the overall information that how

Hardington Vale Accounts Tips Its more important to have the overall information that how its done. Publicise your accounts Every notice board, copies printed, website Produce them quickly

Hardington Vale Accounts Finally its a big task Local assistant treasurers – doing the

Hardington Vale Accounts Finally its a big task Local assistant treasurers – doing the banking. Recommend account package c £ 100 Data Developments, Sage etc

 www. hardingtonvale. org. uk

www. hardingtonvale. org. uk