HARBOR SOCCER CLUB Annual General Meeting December 7

HARBOR SOCCER CLUB Annual General Meeting December 7, 2017 WELCOME!

HARBOR SOCCER CLUB AGENDA: (Section 5. 3: Annual General Meeting) ▪ ▪ ▪ Call to Order Credentials Officers Repot Election of Officers Adjournment

HARBOR SOCCER CLUB President Report (Jeff Wenrich) Association: • Pierce County Soccer Association (PCS) leadership changes; most of the current board (Pres, VP, Treasurer and Registrar positions held by current/past Harbor Soccer members. • SSUL will come under the direct control and administration of PCS. Fields Project • The Alford Group has completed their study; • Conducted statistically significant number of interviews • Will be providing their Management Report and Recommendations prior to the January BOD meeting Board Transformation Project: • Goals are to provide better customer service, streamline communication and workflow, • Considering hiring additional staff to perform both customer service, registration and accounting responsibilities • Objective is to fund the position(s) out of existing operating budget; registration fees will not be increased for any program to fund the additional staff

HARBOR SOCCER CLUB General Manager & Technical Director Report (Jason Jarrett) 2017 – What a Year: • Stoke City International Academy Club Partnership Growth • Olympic Force Partnership Growth • Held 2 nd Annual Stoke City ID Camp here in Gig Harbor from which players were identified to go to Stoke City National Camp • Hosted 2 nd Annual 3 v 3 Live Event in conjunction with 3 rd Annual Harbor Soccer Kick-Off & Appreciation Event • 2017 Tyee Cup very successful overall – over 80 teams participated • Harbor Futsal introduced with great success – look for additional opportunities upcoming • Variety of camps offered throughout the year to increase opportunities for all our players • Community Outreach Program launched Huge thank you to all the coaches and volunteers that help make it all possible!

HARBOR SOCCER CLUB VP Administration Report: (David Kinley) Business Development: • Heath Heikkila, our Director of Business Development, brokered several sponsorship relationships this year including: • A new three-year relationship with our title/uniform sponsor Multi. Care Orthopedics and Sports Medicine. • Renewed sponsorships with Gig Harbor Law, Tacoma Rainiers, Pro Sport & Spine. • Reestablished relationships with Crater Lake Soda and O’hana Harbor Coffee. • Began new sponsorships with Harbor General Store, Kohler Heating, Heritage Bank and A/C, Sport. Clips and Walrath Landscape Supply. • Made many first contacts with potential new sponsors who will likely join in 2018. Spirit Wear: • Kirstin Brent continued managing and maintaining the online store as well as having inventory available for special events. If you have any suggestions for Spirit Wear items, please contact Kirstin. • Held our Garage Sale this summer, liquidating our stock of Stanno gear. • Harbor Soccer receives approx. 10% for all Spirit Wear items sold on the site. This money is all applied to our Scholarship fund. Communications Coordinator: • Leigh Southerland has continued to do an outstanding job keeping our club members informed. • Began our monthly newsletter and has coordinated with other board members the various communication items, sponsor highlights, and articles.

HARBOR SOCCER CLUB VP Administration Report: (David Kinley) Events Coordinator: Carrie Milbrot Tyee Cup: • Carrie with help from Jason Jarrett, Oscar Canas and many other volunteers, made the 2017 Tyee Cup a big success. We had over 80 teams from across Washington in the U 9 -U 18 age groups. Preparations are being made for the 2018 Tyee Cup. 3 rd Annual HSC Appreciation Night: • The 3 rd year of this annual event was held in conjunction with the 3 v 3 Live tournament at Sehmel Park • Featured our very own Premier Coach, Machael David. Machael did a great job sharing his story and was able to have his book on hand for sales and book signing. • The Tropics played for a couple of hours; food and beverages for sale • Game Truck provided fun for HSC’s ‘Gamers’, Balloon Artist, soccer games, and other activities • The goal of the night was to ‘give back’ to the members of Harbor Soccer, create more of a community within the Club, and generally raise awareness in the community regarding the size, strength and support Harbor Soccer has on the peninsula. We will be looking at this event as a possible fundraiser in the future. • Special thanks to Carrie, Jason and the committee that put in a ton of time and effort to pull off another successful event

HARBOR SOCCER CLUB VP Administration Report: (David Kinley) Registration: Numbers continue to be down this year, which appears to be consistent both statewide and nationwide. • Registered Premier Players: 390 • Registered Recreational Players: 865 • Marketing will be highly emphasized in 2018 ahead of Tryouts and Recreational registration. • New outreach program headed by Mitch James will hopefully produce more players at Micro and Jr. Academy play levels. Recreational Registrar: Nora Maharry • Nora rescued us mid-year as recreational registrar. Her knowledge of the Recreational Programs in her existing role as Rec Team Assignor help significantly as she was able to assist many members get registered and assigned to teams. Thank you to Nora for filling a vacant position and serving the members of the club. Premier Registrar: Camille Schuette • Camille also rescued us mid-summer as tournaments were underway. She learned the process and systems very quickly and helped teams get tournament rosters and new registrants placed on teams. Thank you to Camille for your service to the club and it’s members.

HARBOR SOCCER CLUB VP Operations Report (Jack Tullis) Year in review: • Oversight of all programs. • Dicipline and Review Committee. – Jen Quillo is committee chair. – Only a few cases forwarded on. – Thorough and timely follow up and review. • Oversight of General Manager position. • Working with President and Executive team.

HARBOR SOCCER CLUB VP Operations Report: Micro Program Director – Patrick Mc. Cutcheon • • • Micro program 137 registered players • • • Scrimmage format was 4 v 4, no goalie with a 3 x 5 Bow-Net Goal. • Teams were generally 8 or less players The season was broken into two sessions of 4 games running from September 10 th to November 12 th. Most teams had parent coaches As special thanks goes to Madisen Mc. Cutcheon, a GHHS Junior and Varsity Soccer Player, volunteered as Head Coach with Hannah Carrol and Grace Neil as Assistant Coaches The Academy Training portion of session was run by Dan Henry and Madisen Mc. Cutcheon.

HARBOR SOCCER CLUB VP Operations Report: Small Sided Program Director – Scott Maharry • • • 2017 Registration was 532 players on 53 teams, down from 583 players in 2016 but up 50 players from 2014 and 2015. Overall trend is up. Referee coverage this year was excellent, with most coaches reporting nearly all their games covered. In SSUL play, two Harbor Small-Sided GU 11 teams finished the season undefeated. They played to a 0 -0 tie in their game. • GU 11 Lightning (Kyle Sturrock) • GU 11 Kicking Snakes (Adam Talmadge) In Home League play, four Harbor Small-Sided teams made the finals of their age groups: • GU 11 Girl Power FC (Jake Kreis) • BU 11 Comets (Bill Mc. Farlane) • GU 12 Harbor Flood (Jason Fouts) • BU 12 Firehawks (Rob Kregenow) Overall, reports of poor sideline behavior by Harbor parents/coaches were WAY down this year. THANK YOU!

HARBOR SOCCER CLUB VP Operations Report: Club Program Director – Jon Shuette • Even though the number of players and teams were down this year over last, 63% or 7 out of 11 teams are in the top four of their divisions. • This year the club switched to a two year uniform rotation. We hoped to lessen the number of uniforms and increase the quality of them. The green away jerseys were Under Armor. • This year we created a Select team that is playing in the North Puget Sound League. Our hope was to lessen the gap between the Recreational and Premier clubs. The 2004 Girls team, coached by Karsten Caviezel are currently in second place in division two with the most goals scored. • We have two teams, Michael Ulrigg's 2004 girls team and Jeff Flaskerud's 2001 boys team in the 2017 SSUL Rec cup

HARBOR SOCCER CLUB VP Operations Report: Premier Program Director – Oscar Canas The 2017 numbers are down from 2016 numbers overall with 393 players/31 teams in 2017 and 444 players/36 teams in 2016. Girls side U 13 -U 18 2017 - 127 players with 8 teams 2016 - 124 players with 8 teams U 9 -U 12 2017 - 60 players with 5 teams 2016 – 56 players with 5 teams Jr. Academy 2017 – 9 players with 1 team 2016 – 25 players with 3 teams Boys side U 13 -U 18 2017 - 88 players with 6 teams 2016 - 111 players with 7 teams U 9 -U 12 2017 - 85 players with 7 teams 2016 – 90 players with 8 teams Jr. Academy 2017 – 24 players with 4 team 2016 – 38 players with 5 teams

HARBOR SOCCER CLUB VP Operations Report: Premier Program Director – Oscar Canas • Referee coverage has been at its best in coverage of games with very limited issues during games • First year in going with a sublimated uniform, while lead time is a factor and working on shorting it overall is a nice uniform. • 2001 girls is the first team in club history to make it to Regionals and had a great performance in Utah coming up shy in the finals. • While the relationship within our Programs have improved over the years it must get better and find a way to get the U 7 -U 10 players and Coaches throughout the entire club on the same page in Development regardless of the path the player chooses to take after U 10. Working together at these ages is only beneficial to the player/coach/club and once we all see it we then, the Club, will be STRONGER.

HARBOR SOCCER CLUB VP Competition Report: FIELD USAGE: (Kevin Gray) All Programs have adopted a great sharing attitude toward field space and goals. Huge thanks to all the coaches and Program Directors for working together towards common goals for HSC. New Ideas including sharing of GHHS for training and games with Premier to help get Recreation programs get some turf time. FIELD MAINTENANCE: Many Fields were put in better shape By PSD for the Fall along with TCC. Lower rains in October helped fields last longer and then we finished on turf in December. TCC parking lot got a long over due make over thanks to large donation by Walraths for 40 yards of materials and operation of a tractor by Phil Hayden. TCC and Light House got sanding before rains hit and ideas for better drainage at TCC field is being employed to help for ongoing problem for next spring. Roy Anderson had turf replaced by the fall Season and we were able to get a few teams over there to play on the new pitch. REFEREES: Referee coverage was at an all time high this year with coverage for most weekends above 85% for all games. We had a lot of new referees that are continuing to be trained, but without them we would have had parents refereeing again instead of watching there kids play. A huge thank you goes out to all the coaches and parents that supported our influx of new referees. This influx of referees is a direct result of our mentorship part of our referee program, by reaching out and educating potential referees and letting them know HSC is supporting them through the referee process. Please continue to give us feed back and support all of our referees. Harbor sponsored a referee clinic to help recruit new referees to the area. We had a great turnout of young referees, but we still are in need of more adult referees which are in high demand. See www. wareferees. org to sign up.

HARBOR SOCCER CLUB VP Competition Report (Con’t): (Kevin Gray) SCHEDULES: Jennifer did another great job getting the schedules done this year. Huge thank you to all the coaches and managers for following our home scheduling rules to allow us to provide better schedules that were put out more than a month ahead. South Sound United League, for the third year in a row, tested us with a lot of issues with scheduling due to changes made by WYS last minute to make it tuff on scheduler. GOOD OF THE GAME: With Changes to SSUL and NPSL in WYS we have been playing games further away from the Harbor, meeting new teams and making new friendships with other clubs.

HARBOR SOCCER CLUB New Business: • Elections: 1) President 2) VP Competition 3) Secretary 4) Member at Large

HARBOR SOCCER CLUB New Business: • Elections: President: The President shall be the principal executive officer of the Club and shall supervise and control all the business and affairs of the Club and shall preside at membership meetings and all Executive Board meetings. In addition but not limited to, the President shall: » Represent the Club in all matters in regards to public relations with the local community; » Appoint persons to fill vacancies within the Club, subject to the approval of the Executive Board; Appoint special committees and chairpersons, subject to the approval of the Executive Board; » Authorize an emergency expenditure of the Club ’s funds that is less than $500. 00; » Co-signs contracts or other financial instruments which the Executive » Appoint and oversee Association representatives to attend PCS and SSUL monthly board meetings.

HARBOR SOCCER CLUB New Business: • Elections: • Vice President of Competition: The duties of the Vice President of Competition shall include but are not limited to: » Attend all Board of Director meetings » Responsible for appointment of the Referee Coordinator and/or Referee Assignor » Responsible for appointment of Coordinator of Fields and Equipment » Responsible for appointment of Games Scheduler » Responsible for all field applications and contracts for training and game usage for all Club programs.

HARBOR SOCCER CLUB New Business: • Elections: Secretary: The duties of the Secretary shall include, but are not limited to: » Attend all Club meetings and keep orderly minutes of all Club meetings; » Distribute meeting minutes to Executive Board and general membership in a timely manner; » Be custodian of the corporate records of the Club and, in that regard, shall be provided with a copy of all material contracts and agreements entered into by the Club; » Assume the duties of the President in the absence of the President, and Vice President of Administration;

HARBOR SOCCER CLUB New Business: • Elections: Member at Large: The duties of the Member at Large shall include but are not limited to: » Attend all Board of Director meetings » Participates as member of the Executive Board attending monthly meetings of the Executive Board; » Represent the general membership on issues of interest or concern, particularly those that arise outside of the standing committee structure; » Serve as Chair on committees and projects to further the goals of the Club; » Primary contact for the membership to convey their issues, needs, and interests to the Executive Board; » Identify potential problems and opportunities for the Club

HARBOR SOCCER CLUB THANK YOU and Happy Holidays!!