Gwinnett County Public Schools GCPS Tech Tips A

Gwinnett County Public Schools GCPS Tech Tips A few tricks to take you beyond the basics of Microsoft Office Microsoft Excel: Excel can read to you.

EXCEL: Excel can read to you. Proofreading is very important with anything you write. The simplest form of proofreading is to actually read out loud what you have written. That can usually keep you from overlooking typos and missing words.

EXCEL: Excel can read to you. But if a document is extra important, you would be wise to get another person to read it out loud as you listen. Two sets of eyes and ears are better than one.

EXCEL: Excel can read to you. If there is no one available to proofread with you, Excel will be happy to do it. That’s right. Excel will read the words and numbers in the cells of your worksheets.

EXCEL: Excel can read to you. To use this function, you will need to have a sound card and working speakers. . .

EXCEL: Excel can read to you. or a headset plugged into the earphone jack on your computer or laptop.

EXCEL: Excel can read to you. With those in place. . . and with your Excel worksheet open. . .

EXCEL: Excel can read to you. click on “Tools” at the top of your screen.

EXCEL: Excel can read to you. On the menu that drops down, click “Speech. ”

EXCEL: Excel can read to you. If this is the first time you’ve tried this, your computer may give you a message that additional software needs to be loaded from your Microsoft Office CD. If you get that message and you want to load this capability, click on “Yes. ”

EXCEL: Excel can read to you. Word will tell you which CD is needed to input the additional software.

EXCEL: Excel can read to you. Insert the required CD and click “OK. ”

EXCEL: Excel can read to you. Microsoft Office will take over and install the software.

EXCEL: Excel can read to you. Once the installation is complete, whenever you click “Tools”. . .

EXCEL: Excel can read to you. the menu drops down. . . and you place your pointer on “Speech”. . . you will see a couple of options.

EXCEL: Excel can read to you. If you click on “Show Text To Speech Toolbar”. . .

EXCEL: Excel can read to you. a little toolbar will appear that you will use to set up, start, and stop your talking computer.

EXCEL: Excel can read to you. You click here if you want it to read a row of cells.

EXCEL: Excel can read to you. You click here if you want it to read a column of cells.

EXCEL: Excel can read to you. You click here to start it reading. . .

EXCEL: Excel can read to you. and here to stop the reading.

EXCEL: Excel can read to you. This button at the right end of the toolbar toggles on and off to control whether your computer reads one cell right after another. . .

EXCEL: Excel can read to you. or only reads another cell every time you press the “Enter” key.

EXCEL: Excel can read to you. If you want to read a column. . .

EXCEL: Excel can read to you select the cells you want the computer to read. . .

EXCEL: Excel can read to you. and click here for Excel to start reading.

EXCEL: Excel can read to you.

EXCEL: Excel can read to you. Excel will stop at the end of the selected column. . . or. . . you can click here to stop the reading at any time. So. . . if you hear an error, you can stop and make the correction.

EXCEL: Excel can read to you. If you want Excel to read a row. . . you click here. . .

EXCEL: Excel can read to you. and then select the row of cells you would like Excel to read.

EXCEL: Excel can read to you. Click to tell Excel to start reading and. . .

EXCEL: Excel can read to you.

EXCEL: Excel can read to you. Incidentally, you can grab the “Text to Speech” toolbar here and drag it wherever on your Excel document it is most convenient to use.

EXCEL: Excel can read to you. And when you are finished with this function, you close the little toolbar by clicking this “X”.

EXCEL: Excel can read to you.

EXCEL: Excel can read to you. That’s all there is to it. Now, if you would like a copy of the step-by-step directions for having Excel read to you, just print this last page. Have fun listening to your computer talk! Step-by-Step: - Open your worksheet - Click on “Tools” - Click on “Speech” - (Add software if required) - Click on “Tools” - Point to “Speech” - Click on “Show Text To Speech Toolbar” For columns: - Click on “By Columns” - Select the column cells - Click on “Speak Cells” For rows: - Click on “By Rows” - Select the row cells - Click on “Speak Cells”