Gujarat Technological University Designing Structure of Technological Universities

Gujarat Technological University: Designing Structure of Technological Universities (DSTU) Research Project Presentation by: Dr Rajesh Khajuria DSTU Research Team of GTU dr. khajuria@gmail. com Final Workshop on 18 th May 2013

DSTU Research Team Members �Dr. Akshai Aggarwal �Dr. Gitesh Joshi �Dr. Ajitsinh Rana �Dr. Satendra Kumar �Dr. K N Sheth Dr. Rajesh Khajuria Dr. PGK Murthy Dr. T D Tiwari Dr. Ashish Joshi Dr. Trupti Almaula GTU - DSTU Research Project 18. 05. 2013 2

HR Skills Council Manufacturing Sector Ms. Trupti Almoula Services Sector Mr. Japan Shah SME Sector Prof. Lalit Chande NGOs Dr. K. N. Sheth Education Dr Rajesh Khajuria Dr. A. S. Abani Healthcare Dr. K. N. Sheth Dr. A. S. Abani Agriculture & Co-operative Dr. O. S. Junare Government & Quasi Government Sector Ms. Trupti Almoula GTU - DSTU Research Project 18. 05. 2013 3

Presentation Map �Overview of DSTU Research Project �Objectives of Study �Review of existing structure - GTU �Review and discussion of structure of selected institutions �Process for proposed structure of - GTU �Inputs by VCs and Registrars of Leading Universities of India �Suggested Structure for GTU �Conclusion �Follow up process GTU - DSTU Research Project 18. 05. 2013 4

Overview of DSTU Project Part I

Vision �To make GTU a hub of research, technology and entrepreneurship. �To develop new innovative and revolutionary ways to emulate a similar success in education, in order to make GTU a world class university. �To change the educational system in such a way that it serves the needs of the people of Gujarat. GTU - DSTU Research Project 18. 05. 2013 6

Mission To create Institutes and Centers of Excellence (Co. Es) to impart state of the art education, training and research in the field of Science, Technology and Management in general. 2. To create capabilities to develop knowledge, skill and competence at various levels. 3. To create capabilities to upgrade infrastructure of global standard for education, training and research in the areas related to Engineering, Technology, Science and Management. 4. (Contd. ) 1. GTU - DSTU Research Project 18. 05. 2013 7

Mission (Contd. ) 4. To provide inter-relationship for national and international participations in the fields of Science, Engineering, Technology and Management. 5. To establish close linkages with industries in order to make teaching, training and research at the University, relevant to the needs of industries at national and international levels. 6. To develop opportunities for Interconstituent collaboration: e. g. between MBA / Engineering / MCA, or MBA / MCA / Pharmacy. GTU - DSTU Research Project 18. 05. 2013 8

Objectives of DSTU Research Part II

Belief in DSTU Research �We at GTU believe, it is the NEED of the hour to develop proper Organization Structure, deploy necessary Manpower, and develop a system of Governance by which GTU is able to well integrate education, training and research in its four disciplines namely : �Engineering �Pharmacy �Management and �Computer Application At the level of Diploma, Degree, PG and Research Programs GTU - DSTU Research Project 18. 05. 2013 10

Organization Structure � Organizational structure is essentially “how job tasks are formally divided, grouped and co-ordinated”*. � Top Management needs to address 6 key elements when they design an Organizational structure: ◦ ◦ ◦ work specialization departmentalization chain of command span of control centralization & decentralization, and formalization * Daft R L GTU - DSTU Research Project 18. 05. 2013 11

Objectives of DSTU Research - 1 �To develop a system of governance by which GTU is able to integrate education, training and research in its four disciplines namely : �Engineering �Pharmacy �Management and �Computer Application �At the level of Diploma, Degree, PG and Research Programs GTU - DSTU Research Project 18. 05. 2013 12

Objectives of DSTU Research - 2 -3 �To identify those organizational components which are needed to pursue the objectives of GTU, and to monitor its activity related to admission, education, training, research, industry interface, interinstitute and international collaborations, more effectively and efficiently. �To sensitize the members in all the institution at all the level and to encourage them to put in their best efforts in making GTU a World Class Technological Institution. GTU - DSTU Research Project 18. 05. 2013 13

Review of Existing Structure @ GTU Part III

Objectives of GTU � GTU was founded in the year 2007 by an Act of Gujarat State with the following main objective: � To development the knowledge of science, engineering, technology, management and environment for the advancement of quality of life of the mankind in general, and in relation to the domain of engineering and technological development and applications. � The prime object of GTU shall be to create Centres and Institutions of Excellence in basic and applied science, engineering and technology in particular. � There are 9 (nine) other Objects under the Main Object. (Ref. GTU Act, 16. 05. 2007) GTU - DSTU Research Project 18. 05. 2013 15

Review of existing structure - GTU � The prevailing structure of GTU as per Act is as follows : Chancellor Board of Governors Vice Chancellor Finance Committee Directors Academic Council Deans Registrar Other Officers i. e. Controller of Examination, CAO etc. GTU - DSTU Research Project 18. 05. 2013 16

Review and Discussion of Structure of Selected Institutions Part IV

Review and discussion of structure of selected institutions � The DSTU Team reviewed the structure of different Technological and other universities / institutions under the following FIVE GROUPS OF EXPERTS: 1. ◦ 2. ◦ 3. ◦ 4. ◦ 5. ◦ Selected Technological Universities of India Dr Rajesh Khajuria IIT – Kanpur Dr K N Sheth Selected Asian Universities Dr PGK Murthy Selected Global Universities Dr Trupti Almoula Ancient Universities of India Dr Rajesh Khajuria GTU - DSTU Research Project 18. 05. 2013 18

Review and discussion of structure of selected institutions �Brief Presentations by each of the FIVE Team Leaders are organized in the afternoon session…. �However, I shall very briefly overview some of the universities studied by me and discussed in our meetings so far. GTU - DSTU Research Project 18. 05. 2013 19

Delhi Technology University (DTU) � Courses offered at DTU are Bachelor of Engineering (B. E. ), Bachelor of Technology (Part -time), Master of Engineering (M. E. ), Master of Science (M. Sc. ), and Master of Business Administration (M. B. A), and Doctor of Philosophy (Ph. D. ) � The Founder Vice-Chancellor heads the GTU. � The Registrar reports the V. C. ◦ The Sr. Asst. Registrar (Finance & A/C), the Jt. Registrar (Admin) and Security Officer assist the Registrar. ◦ Further, there are 5 Asst. Registrars comprising of the following branches: General/Store/Purchase, Estate, Academics & Exams, IRD, and Legal. GTU - DSTU Research Project 18. 05. 2013 20

IIT Kanpur GTU - DSTU Research Project 18. 05. 2013 21

IIT Kharagpur � IIT Kharagpur shares a common Visitor (a position held by the President of India and the IIT Council with other IITs. The rest of IIT Kharagpur's organisational structure is distinct from that of the other IITs. � The Board of Governors of IIT Kharagpur is under the IIT Council, and has 13 members that include representatives of the states of West Bengal, Bihar, Jharkhand Orissa, in addition to other members appointed by the IIT Council and the institute's senate. � Under the Board of Governors is the institute's director, who serves as the chief academic and executive officer of the IIT. He is aided by the deputy director. GTU - DSTU Research Project 18. 05. 2013 22

Jawaharlal Nehru Technological University, Kakinada (JNTUK) �JNTUK is headed by the V. C, assisted by Rector and Registrar. �The Directors are: ◦ Director of Evaluation ◦ Director of Academic Planning ◦ Director of Foreign University & Alumni Relations ◦ Director of BICS & Chief Engineer ◦ Director of Institute of Science and Technology ◦ Director of Research & Development ◦ Director of Faculty Development Centre ……. . GTU - DSTU Research Project 18. 05. 2013 23

Jawaharlal Nehru Technological University, Kakinada (JNTUK) ◦ Director of School of Management Studies ◦ Director of Centre for Equal Opportunity for Women & Grievances ◦ Director of Industry-Institute Interaction and Placement & Training ◦ Director of Admissions ◦ Programme Director - Life Science Course ◦ Programme Director - Pharmacy ◦ Programme Director - School of Food Technology Programme Director - Dept. of Management Studies. GTU - DSTU Research Project 18. 05. 2013 24

Technology University of the Philippines (TUP) �The Technological University of the Philippines is governed by a Board of Regents (BOR) composed of key stakeholders of the University. ◦ Do Bo. G at GTU have key stakeholders of the University? �The Board of TUP is chaired by the Chairman or Commissioner of the Commission on Higher Education (CHED) and vice-chaired by the University President. GTU - DSTU Research Project 18. 05. 2013 25

Technology University of the Philippines (TUP) � The members of the Board are represented by various sectors in the country, which include the: ◦ Chairman of the House Committee on Higher and Technical Education, ◦ Chairman on Senate Committee on Education and Culture, ◦ the Undersecretary for R&D of the Department of Science and Technology, ◦ the Assistant Director General from the National Economic and Development Authority (NEDA), ◦ two representatives from the private sector, and the ◦ three presidents of the Federations of Associations in TUP composed of the Alumni Association, the Faculty Association, and the University Student Government. GTU - DSTU Research Project 18. 05. 2013 26

Technology University of the Philippines (TUP) � The President of the University exercises the overall leadership in ensuring that the University's efforts are directed towards the attainment of the institutional vision, mission, goals and objectives of TUP. � The President works in partnership with the four Sectoral Vice Presidents, namely: ◦ ◦ VP - Academic Affairs VP - Administration and Finance VP - Research and Extension, and VP - Planning, Development and Information Systems. � Each of the vice presidents is assisted by Directors and other officials for the effective implementation of their functions. GTU - DSTU Research Project 18. 05. 2013 27

Process for Developing Proposed Structure of GTU Part V

Process for proposed structure of – GTU � Establishment of DSTU Committee � Formation of Core Group of Experts � Assignment to study Various Institutions � Presentation & Discussion � Brain Storming Sessions on Drafting proposed structure with Hon. VCs and Registrars of some leading universities of India and Asia-Pacific � ------ Completed So far ----------------� Discussions with Directors of Colleges Today � Designing & Review of Suggested Structure of GTU � Feedback and further actions. . GTU - DSTU Research Project 18. 05. 2013 29

Organizational Challenges faced by GTU Part VI

GTU is the Largest University in Gujarat � For the smooth functioning of a vast University like GTU, which caters to the entire field of Engineering, Pharmacy, MBA Programs and Computer Applications (MCA), a well-designed organizational structure is not only essential, but absolutely imperative. � GTU has about 4, 000 students, a large number of Bachelors and Master’s programs, and robust doctoral programs. It has about 500 colleges affiliated from all nooks and corners of Gujarat. � Hence, for such a large University it is quite essential that the (proposed) organizational structure is developed considering successful functioning of India’s, Asia’s and World’s some of the best Universities and educational institutions mentioned in the review. GTU - DSTU Research Project 18. 05. 2013 31

Suggested Structure for GTU �Overall Structure �Academic Structure (for Schools and Centers) �Administrative Structure (Head Office / Wings / Centers and Schools) �The suggested Organization Structure for GTU in the following slides is for easy understanding, and a consensus is being developed by GTU’s stakeholders – DSTU Research Team, VC & Registrar, and Government of Gujarat… GTU - DSTU Research Project 18. 05. 2013 32

Matrix of Major Functions @ GTU Research Academics GTU Administratio n Information Technology GTU - DSTU Research Project 18. 05. 2013 33

Pyramid Structure for GTU Vice Chancellor Directors / Deans Registrar / Co. E Admin Staff GTU - DSTU Research Project 18. 05. 2013 34

GTU and Academic Programs Engineering – Environmen t MBA - MCA Pharmacy GTU - DSTU Research Project 18. 05. 2013 35

Challenge is to establish interrelationships among GTU’s Programs MBA Pharma cy GTU MCA Engg. GTU - DSTU Research Project 18. 05. 2013 36

Second Challenge is to establish Linkages with Industries and Global Universities Global Universitie s Export. Import GTU Industry People of Gujarat GTU - DSTU Research Project 18. 05. 2013 37

Third Challenge is to manage various Pressure Groups 4, 000 Students 500 SFI Colleges Manageme nt Governmen t and People GTU - DSTU Research Project 18. 05. 2013 38

Forth Challenge is to Manage Processes of Teaching – Learning… Teaching – Training Exams Results Placeme nt of Students GTU - DSTU Research Project 18. 05. 2013 39

Therefore… �The suggested or proposed Organization Structure for GTU must address Issues : 1. All four major challenges on one hand, and 2. Take GTU to become a world class university to 3. Satisfy the educational and employment or business needs of our young population in the 21 st GTU - DSTU Research Project 18. 05. 2013 40

Part VII SUGGESTED STRUCTURE FOR GTU - DSTU Research Project 18. 05. 2013 41

Suggested Structure for GTU – Level 1 2 Chancellor Bo. G VC Academic Council Director (Academic) Registrar Controller of Examination Director (Research, Extension & IT) Director (Global Relations) GTU - DSTU Research Project 18. 05. 2013 42

Suggested Structure for GTU – Level 3 VC VC Academic Council Director (Academic) Registrar Deans (Program-wise, Region-wise) Asst. / Dy. Registrars Controller of Examination Dy. Co. Es (Program-wise) Director (Research, Extension & IT) Dy. Directors Director (Global Relations) Dy. Directors (Asia – Africa) GTU - DSTU Research Project 18. 05. 2013 43

Suggested Structure for GTU – Level 3 Details Director (Academi c) Engineering MBA Registrar Planning Admin MCA Pharmacy Academic Accounts (CAO) Future Programs Legal Information Research Knowledge Medical Engineer GTU - DSTU Research Project 18. 05. 2013 44

Suggested Structure for GTU – Level 4 Details Deans (Facultywise) Region 1 Region 2 Registrar Planning Admin Region 3 Region 4 Region 5 Academic Accounts (CAO) Legal Information & RTI Research Library Medical Engineer GTU - DSTU Research Project 18. 05. 2013 45

Suggested Structure for GTU – Level 4 Details Continue… Co. E Asst. Co. E - Engineering Registra r Establishment Asst. Co. E - MBA Auditor Asst. Co. E - MCA Maintenance Asst. Co. E - Pharmacy Future Programs Training & Placement FDP / Quality Knowledge / Curriculum Development Security Funding Student Welfare GTU - DSTU Research Project 18. 05. 2013 46

Regional Centres – Region 1 Director Asst. / Dy. Registrar (Admin) Dean (Academic) Teaching, Exams Students, Industry Relations Section Officers GTU - DSTU Research Project 18. 05. 2013 47

Schools of University Director of School Professor & Head Teaching, Exams Sr. / Jr. Clerk Students, Industry Relations Computer Operator GTU - DSTU Research Project 18. 05. 2013 48

Wings at GTU - Committees Coordinator • Sports / Alumni • Women Development Coordinator • Anti-Ragging • Legal Coordinator • Global • Youth & Culture GTU - DSTU Research Project 18. 05. 2013 49

Part VIII DISCUSSIONS WITH VCS AND REGISTRARS OF LEADING UNIVERSITIES OF INDIA AND ASIAPACIFIC GTU - DSTU Research Project 18. 05. 2013 50

DSTU Workshop on 16 th June, 2012 at Circuit House �About 40 Directors and Principals of management and engineering college participated in the meeting. �Padmabhusan Dr. P. V. Indiresan, former Director –IIT Madras, and Dr. A. K. Malik, Registrar of South Asia University, and New Delhi also participated. �The Report of the meeting of 16 th June is available at: http: //www. gtu. ac. in/circulars/12 June/report_266 GTU - DSTU Research Project 12. pdf 18. 05. 2013 51

Padmabhusan Dr. P. V. Indiresan, former Director –IIT Madras � Dr. P. V. Indiresan drew parallel from Vedas through various Slokas which signified the importance of knowledge, skills and human development for the benefit of society at large. � He appreciated GTU for taking leadership for conducting Research Project of DSTU for the first time in the country. � He advised to develop GTU with a vision for 50 – 100 years. He said that GTU should aim at becoming a world class University like Georgia Tech, USA surpassing even the best institutions of the country like IITs (and other universities), where he taught for 40 years. GTU - DSTU Research Project 18. 05. 2013 52

Dr. A. K. Malik, Registrar, South Asia University, New Delhi � Dr. A. K. Malik talked about his experiences in developing the structure of South Asia University (SAU) as a founder Registrar. � The South Asia University is developed and funded by SAARC Countries. Therefore, the admissions are at Asia level, based on the quota reserved for each country. � Currently, the SAU offers 6 - 7 PG Programs in Humanities. It plans to offer undergraduate programs in near future. � He emphasized the need for developing an excellent library with online and print media books and journals from whole the world. GTU - DSTU Research Project 18. 05. 2013 53

DSTU Workshop on 18 th August, 2012 at Circuit House H. Maheshappa, Hon’ble Vice Chancellor, Visvesvaraya Technological University, Karnataka, � Dr. M. L. Ranga, Hon. ble Vice Chancellor Guru Jambheshwer University of Science & Technology, Haryana, � Prof. V. K. Kathal, Director, Academic Staff College, Dr. Harisingh Gour University, Sagar and � Dr. A. K. Malik, Registrar, South Asia University were present and there were interesting presentations by all the distinguished participants. � Important suggestions were made, saying GTU is the first university in India to start DSTU Research… � The Report of the meeting of 18 th August is available at: � Dr. http: //www. gtu. ac. in/circulars/12 Aug/28082012. pdf GTU - DSTU Research Project 18. 05. 2013 54

DSTU Workshop on 29 th Sept, 2012 at GTU Gandhinagar � On 29 th September, 2012 Dr. A. P. Singh, Dean – R&D and Innovation, Punjab Technological University and Core members including Vice Chancellor were present and following points were discussed: � GTU should promote networking and therefore GTU needs matrix Organizational Structure which permits joint/multiple ways of working as needed. � College Development Council (CDC) at the university level should be established and it should have networking personnel seconded to GTU - DSTU Research Project Research & Development, Faculties and Schools 55 18. 05. 2013

DSTU on 24 th Nov, 2012 � Dr. K. L. Chopra (Padmashri), Former Professor, IITD & Former Director, Indian Institute of Technology, Kharagpur, � Dr. D. S. Chauhan, Vice Chancellor, Uttarakhand University, Dehradun, � Dr. Premlatha Rajan, Director, Academic Courses, Anna University, Chennai, � Dr. H. P. Khincha, Former Vice Chancellor of Vishwasaraya Technological University interacted with � Core members and many Directors/ Principals in presence of � Dr Akshay Aggarwal, Vice Chancellor of GTU had very interactive session and many more important aspects came into. GTU lime light. - DSTU Research Project 18. 05. 2013 56

29 th Sept, 2013 (contd. ) �GTU should introduce compulsory subjects of communication skill, Personality Development and Human Values in each stream �It is possible to explore possibility of commencing Distance Education Mode of academic programmes �GTU may think offering Multi-entry –Multi exit facilities wherein the students undergo 2 semesters of a graduate programme and quit with a diploma and again after a brief industry exposure rejoin for remaining graduation period. GTU - DSTU Research Project 18. 05. 2013 57

In a Nutshell… Part IX

In a Nutshell… � GTU’s proposed Organization Structure may be Matrixbased, a mix of hierarchy at Head Quarter, with Decentralization at Regional Level with sufficient Autonomy to each Head of the Function / Department / Wing / Section – � to take decisions and be responsible for its own decisions, � Within the framework of authority and responsibility, accountability, chain of command, inter-personal relationship and team-based approach ◦ (like today’s public sector Banks that have become more efficient, wide-spread, customer-centric and profitable than many private sector Banks). GTU - DSTU Research Project 18. 05. 2013 59

Your Suggestions are Welcome to Catapult GTU as a World Class University by Y 2020 Hon. Vice Chancellor shall follow up with the DSTU Team, Internal and External Stakeholders…until the new organization structure is adopted and implemented. My Suggestion: To convert DSTU Research Project into – DSTU Research Centre

Thank you !!! On Behalf of Dr Akshai Aggarwal, Hon, Vice Chancellor, and DSTU Team… I remain with and for you all… Dr Rajesh Khajuria