Guidelines for Tablet Based Examination PAPERLESS DIGITAL EXAMINATIONS

Guidelines for Tablet Based Examination

PAPERLESS DIGITAL EXAMINATIONS Cloud Based Examination Management Platform • • • Secure – Locked down OS and multiple levels of data security Time and Cost Efficient – Simplified processes for QP distribution, answer script collection, identity masking and evaluation Transparent – Evaluated answer scripts available for student view on Cloud Exam Scheduling Question Authoring Evaluation & Control dashboard PRIVATE & CONFIDENTIAL Handwriting friendly • • Exam Monitoring LITTLEMORE INNOVATION LABS Exam device which can be used to write/draw like on paper Multiple level redundancy zero loss of data Ergonomic palm rest for writing long hours Versatile (supports languages, diagram, notations, etc. ) 2

THE DIGITAAL WRITER • Custom built exam writing device • Completely secure and never connects to the internet • Ergonomically designed with a palm-rest for long hours of writing • Access to widgets such as shapes, calculator, rough sheet etc. for rich user experience • Special surface on top glass • • Interaction only with provided Stylus Not a touch tablet Reduces glare and possibility of eye strain Reduces viewing angle • No need to bring anything to exam hall – No Admit Card, Pens, Pencils, Colour pens, Scales, Protractors, etc. • Device is biometric enabled PRIVATE & CONFIDENTIAL LITTLEMORE INNOVATION LABS 3

WHAT WE OFFER End-to-End Managed Exam Services PEXA software services • • Administration of users, data and features Master data management Authoring and question banking Exam Scheduling and delivery Online answer script evaluation Scores and answer script publishing Standard Reports Operational support PEXA hardware services - Digi. Taal • • • Attendance marking through Biometric, Proctor override for attendance Q-Paper viewing Tools for writing, drawing, erasing, highlighting, cut, copy and paste, Pre-defined geometric shapes, Graphs, Standard calculator and scientific calculator, Personalized calibration utility, Exam management dashboard Answer script viewing, Unlimited number of answer sheets • • Provide adequate qualified resources to ensure all hardware maintained well and operationally ready to deliver exams, Technical support to Invigilators and students during exams Logistics of moving hardware between control room and exam halls Technical and functional support to faculty users for PEXA Cloud Sending required reports on Exams delivered Analytics & reports • • • Item analysis to assess the quality of questions Average time taken to author a question/question paper Average response time for a question by students Basic descriptive statistics on answer scripts: Average score, number of students above/below average, attempted ratio Total time taken to evaluate an answer or answer script Details on evaluation schedule Outcomes for the university Higher administrative productivity Improved learning outcomes PRIVATE & CONFIDENTIAL Increased efficiency Zero paper wastage LITTLEMORE INNOVATION LABS Zero malpractices More intelligence and analytics 4

Salient features of the solution 1 Enhancing the student’s exam-taking experience 2 Empowering the Controller of Examinations (Co. E) 3 Improving the evaluation process 4 No Internet or power requirement 5 6 Write descriptive exams as on paper With more control over security & logistics By increasing efficiency & accuracy of marking by evaluators During exams, the writing devices do not require power as they have 14 hours backup built-in The writing devices never connect to the Internet directly Highly secure exam environment The PEXA Cloud is a completely secure environment, accessible only by authorized personnel, on a rolebased user access model. Access can be restricted to named IPs Customizable exam processes Easily configure PEXA Cloud, to support existing exam processes PRIVATE & CONFIDENTIAL LITTLEMORE INNOVATION LABS 5

Advantages of paperless digital examinations PEXA process efficiencies PROCESS QP Authoring (Per QP) QP delivery Answer script distribution/upload Answer script evaluation Answer script storage Result publishing Start to end exam cycle Re-evaluation Hidden Costs & Risks Process inefficiencies Multimedia led question Randomizing evaluation of answer scripts Evaluation checks at multiple points Answer book view and re-evaluation Academic versatility PRIVATE & CONFIDENTIAL PAPER EXAMS 3 days 15 days to 3 months huge space required 30 days >4 months additional cost and time High Not possible Time wasted by faculty Often not available; at additional costs Constrained by paper LITTLEMORE INNOVATION LABS PAPERLESS DIGITAL EXAMS 30 mins 15 mins 30 mins 1 week no real estate required Immediate 15 to 20 days No additional cost Close to nil Mostly eliminated Enabled No additional time Available through cloud Extremely rich 6

PROCESS FOR CONDUCTING PDE S. No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 PRIVATE & CONFIDENTIAL Actvity AWS Instance creation Master Data Creation (University Structure) Collection of User Details (Author Mapping) Collection of Evalutor Details Collection of Student Details Transaction Data Creation (Exam Schedule - Event based) Training of Faculty (Exam Coordinators for Authoring) Training of Evaluators Training of Inivigilators Student Mock Exam - QP Authoring Student Orientation Training of Students Finger Print Capture of student Mock Exams for students Support for Authoring (Off-site) Support for Authoring (On-site) Readiness acivity prior to scheduled exams Availability of adequate number of Proctors + Writers+ accessories Deployment of adequate resources Conduct of exam as per MSA On ground support to handle Technical/Operational issues during exams Support for Evaulation (Off-site) Support for Evaluation (On-site) Publishing of results Handover of Answer Scripts post publishing of reports Faciliation of Audit Logs/trails in case of student complains/queries LITTLEMORE INNOVATION LABS 7

HOW WE PLAN TO IMPLEMENT - Training Student Orientation session Half hour session, providing in depth orientation Training & Mock Exam Three hour session, with demo, practice & mock test Practice sessions PRIVATE & CONFIDENTIAL Two-week long practice sessions, at student’s free time LITTLEMORE INNOVATION LABS 8

EXAM DAY PROCESS • Invigilators do not need to verify Admit Card • Students just walk in – no tools required • Invigilators do not need to issue materials (Question Paper, Attendance sheets, Answer booklets, Additional sheets, etc) • Exam hall technical assistance provided by trained operations resources • Time-synced Exam start and stop – no stress on Invigilator PRIVATE & CONFIDENTIAL Students enter exam hall Pick device from docking station Authenticate themselves Students view entire QP on device Exam commences at the start time synced Get ready for the exam Students finish exams Return devices to docking stations and leave the hall Answer questions in any random manner LITTLEMORE INNOVATION LABS 9