Guidance on FiveYear Plan Summary of Required Actions

Guidance on Five-Year Plan Summary of Required Actions Attachment G Office of Acquisition and Property Management

Background • Attachment G provides direction for the development of each bureau’s five-year capital improvement and deferred maintenance plans • Bureaus are required to follow the requirements of Attachment G – PAM/POB use Attachment G to review and comment on bureau five year plans • Attachment G is issued every year to incorporate program modifications Department of the Interior December 2007

Attachment G – Table of Contents • Objective of the Five-Year Plan • Budget and Five-Year Plan Schedule • Annual Update • Data Requirements • Required DM and Capital Improvement Analysis Department of the Interior December 2007

Attachment G – Table of Contents • Five-Year Funding Levels • Categories of Maintenance and Construction • Interior Budget Priorities – Project ranking factors • Exhibits – 1 a, 1 b, 2 a, 2 b, 3, 4, 5, 6 Department of the Interior December 2007

Presentation Focus 1) Exhibits 2) Interior Budget Priorities – Project weighting factors/DOI Score 3) Five-Year Plan Schedule Department of the Interior December 2007

Exhibits – General Guidance • Standard exhibits must be used. • Do not submit edited or modified exhibits! • Submit the exhibits on time. • Submittal of complete and accurate exhibits will shorten the review process. • Review the exhibits before submitting to DOI. Department of the Interior December 2007

Exhibit 1 a & 1 b Construction and Maintenance Definitions • Exhibit 1 a - definitions • Exhibit 1 b - Summary chart of definitions by category • Use definitions for all five year plan work and completion of exhibits in Attachment G. Department of the Interior December 2007

Exhibit 2 a & 2 b - Project Data Sheet • Exhibit 2 a is the project data sheet (PDS). • Exhibit 2 b provides instructions to complete each section of the PDS. • The PDS is the key exhibit in the five year plan. – The PDS will be discussed in detail in a separate session later today. Department of the Interior December 2007

Exhibit 3 – Deferred Maintenance and Capital Improvement Distribution • Use the definitions in Exhibit 1 a of Attachment G to Complete Exhibit 3 • This exhibit displays the breakout of capital improvement and DM funds in the five year plan by weighting categories Department of the Interior December 2007

Exhibit 4 – Summary Project Data Sheet • Use Exhibit 4 to summarize all five year plan projects by fiscal year • Displays capital improvement and DM work by individual project. • Insert a row for totals for each year on the 5 Year Plan • Make sure that the total for each year equals the total provided by your bureau’s budget office Department of the Interior December 2007

Exhibit 5 – Completion Report • Exhibit 5 – Annual Completion Report • Used to summarize the status of all projects initiated over the last eight years – Display completed and uncompleted projects • Exhibit is used to identify cost and schedule variance Department of the Interior December 2007

Interior Budget Priorities – Weighting Factors • • • Critical Health and Safety Deferred Maintenance (CHSdm) Critical Health and Safety Capital Improvement (CHSci) Critical Resource Protection Deferred Maintenance (CRPdm) Critical Resource Protection Capital Improvement (CRPci) Energy Policy, High Performance, Sustainable Buildings CI (EPHPBSci) Critical Mission Deferred Maintenance (CMdm) Other Deferred Maintenance (Odm) Code Compliance Capital Improvement (CCci) Other Capital Improvements (Oci) • Based on these weight factors, projects are to be ranked using the following calculation: • (%CHSdm x 10) + (%CHSci x 9) +(%CRPdm x 7) + (%CRPci x 6) + (%EPHPBSci x 5) + (%CMdm x 4) + (%Odm x 3) + (%CCci x 3) + (%Oci x 1) = TOTAL SCORE Department of the Interior December 2007 10 9 7 6 5 4 3 3 1

Schedule FY 2010 – FY 2014 Five-Year Plan Must meet these dates to keep DOI aligned with the government-wide budget cycle! June 2, 2008 Submit two copies of construction five-year plan July 1, 2008 Submit two copies of DM five-year plan June – August PAM and POB review and return joint comment Department of the Interior December 2007

Schedule FY 2010 – FY 2014 Five Year Plan September 2, 2008 Submit four copies of corrected and approved five-year plans November 4, 2008 Submit two copies of completion report (Exhibit 5) November 4, 2008 Submit two copies of final FY 2009 project list Department of the Interior December 2007

Schedule Other submissions are due per the CPIC schedule memo issued November 26, 2007 March 3, 2008 - Updated Exhibit 300 s for FY 2009 projects are due April 11, 2008 – Exhibit 300 s for FY 2010 projects are due Department of the Interior December 2007

Summary • Become familiar with and follow the requirements of Attachment G • This will reduce the amount of comments generated by PAM and POB and the review time • Do not modify the exhibits! Department of the Interior December 2007

DOI Contacts • Call the Office of Acquisition and Property Management (PAM) or the Office of Budget (POB) with questions PAM – Bill Hamele (202) 208 -5704 POB – Rita Jankovich (202) 208 -4967 • Attachment G and CPIC Schedule Memo http: //www. doi. gov/pam/assetmanage. html Department of the Interior December 2007