GTAS A Trial Balance Reporting System Carolann Marker
GTAS A Trial Balance Reporting System Carolann Marker Director, Customer Relationship Management Division, GWA March 29, 2012
Agenda • Today’s topics – Facts II • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391) – GTAS • Trial Balance Reporting System – ATM (Agency Transaction Module) • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391) 2
Background Today FACTS II is a combination of a Trial Balance and a Transaction Reporting System This type of “Transaction” activity is reported today in FACTS II using: • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391) 3
Changes for FY 2013 • FMS has decided to make GTAS a Trial Balance system only • FMS will remove the “Transaction” type activity from GTAS reporting for Fiscal Year end 2013. • This will effect the following: • Year end cancellations (USSGL 4350) • Adjustments to Indefinite Authority (USSGL 4391) 4
What do the changes mean? • At year end FY 2013, cancellations and adjustments to indefinite appropriation authority will no longer be accomplished via the FMS 2108 • At year end FY 2013 agencies will accomplish these transactions in ATM • USSGLs 4350 and 4391 will no longer crosswalk to the FMS 2108 beginning in FY 2013 5
New Transaction Screen: Indefinite, Year-End Closing Adjustment 6
Indefinite, Year-End Closing Adjustment Transaction Detail Screen 7
New Transaction Screen: Surplus, Year-End Closing Cancellation of Expired Account Balances 8
Surplus, Year-End Closing Cancellation of Expired Account Transaction Detail Screen 9
New Transaction Screen: Surplus, Year-End Closing Cancellation Revolving, Special and Non-Revolving Trust Fund (Available Receipts) 10
Surplus, Year-End Closing Cancellation Revolving, Special and Non-Revolving Trust Fund (Available Receipts) Transaction Detail Screen 11
New Transaction Screen: Surplus, Year-End Closing Cancellation Special and Non. Revolving Trust Fund (Unavailable Receipts) 12
Surplus, Year-End Closing Cancellation Special and Non-Revolving Trust Fund (Unavailable Receipts) Transaction Detail Screen 13
When do I make the change? • The window for initiating and completing the year end cancellations and adjustments to indefinite authority will be similar to the GTAS period 12 reporting window. • It is recommended that agencies cancel and adjust the balances before reporting the period 12 GTAS ATBs. • The cancellations and adjustments processed in ATM will update the GWA account statement and the GTAS SMAF will reflect the GWA balance. 14
Where can I get more info? Enrollment Forms and Contact information can be found at FMS. TREAS. GOV/GWA How to Enroll in the GWA System – For Users: • A current or new user can modify or request access to the GWA System. Please click here for a Quick Reference Guide (56 KB) Note: Employees will not be able to enroll or make modifications to their access if their supervisor is not enrolled. – For Supervisors • We are currently manually enrolling Supervisors. • Download the following GWA Enrollment forms Enrollment Request Form - External User (48 KB) Fax forms to (866)707 -6575, attention: User Enrollment Team. Any questions may be directed to the Treasury Support Center (TSC) at (877) 440 -9476. • Once the form is received and processed, you will receive several emails from TWAI User Provisioning -one with your id -one with your temporary password -one with the assigned module and role -one with the status of supervisor The enrollment process is scheduled to begin late January to early February, 2013 15
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