Green Purchasing in the United States Postal Service

Green Purchasing in the United States Postal Service 2008 Federal Environmental Symposium Bethesda, MD June 3, 2008 PRESENTED BY RONALD ROBBINS, CHAIRPERSON USPS SAFETY AND ENVIRONMENTAL SUPPLY MANAGEMENT TASK FORCE |

USPS OVERVIEW • 9 AREAS • 90 DISTRICTS • 36, 000 FACILITIES • 700, 000 EMPLOYEES • 380 VMFs • 207, 000 VEHICLES + Fleet • 148, 000 DELIVERIES/DAY • $70 BILLION BUDGET • • • 1/4 TON (JEEPS) 29, 723 1/2 TON (LLVS) 145, 085 1 TON 1, 750 2 & 2 1/2 TON 6, 525 5, 7 & 9 TON 2, 683 TRUCK TRACTORS 1, 766 SPOTTER TRACTORS 406 TRAILERS 4, 844 ADMIN/MISC. VEHICLES 9, 429 LEASED VEHICLES 5, 470 TOTAL 207, 681 Approximately 50% of all Postal Owned Vehicles in the World|

U. S. By. Postal Service Areas Customer Service Districts Western Great Lakes Northeast Eastern New York Metro Capital Metro Pacific Southeast Southwest |

Background on USPS Green Purchasing Pollution Prevention Guide USPS Handbook AS 552, August 1996 § Established 1 st Green Purchasing Policies in Section 3 of handbook (aka Affirmative Procurement) defined Environmentally Preferable as… 1) Products which do not contain any of the USPS 17 targeted chemicals (aka USEPA 33/50 program) 2) Products with no ozone depleting substances (ODSs) 3) Products that contain increased percentage of recycled content and that are readily recyclable |

Background on USPS Green Purchasing Pollution Prevention Guide USPS Handbook AS 552, August 1996 § Resources for Identifying and Purchasing Green Products included: 1) 2) 3) 4) USPS P 2 Technical Reference Manual Material Safety Data Sheets General Services Administration Defense Supply Center, Richmond |

Recent Developments § Feb. 2007 - Established a national Safety and Environmental Supply Management (SESM) Task Force § April 2007 – Established a Green Purchasing Workgroup as part of the SESM Task Force § Green Purchasing Workgroup consisted of several staff from Supply Management and Environmental § Primary objective of workgroup was to integrate current P 2 and Green Purchasing policies into to one USPS Green Purchasing Plan (GPP). GPP completed Dec. 31, 2007 |

Recent Developments (continued) § § December 2007 – Supply Management establishes a national Green Purchasing Team lead by Karen Kallipolites of SM Green Purchasing Workgroup sunset and baton passed to Green Purchasing Team (GPT) GPT comprised of 22 cross-functional members representing Supply Management, Facilities, Environmental, Energy and Suppliers Integrated Green Purchasing Plan concepts into Commodity Sourcing Strategic Guidelines for Green Business Practices |

Green Purchasing Program Overview • Overview of Policy and Business Drivers • To clarify what the Postal Service has defined as “Green” • To identify ways to locate Green Products with current resources • Provide an Overview of the GPP Implementation Strategies • Green Product Fact Sheets • e. Buy and Omni. Mall • Statements of Work • Contract Clauses • Annual Reporting • Development of a Green Supplier/Service Provider Recognition Program • Annual GPP and Program Review • Additional Sources of Information |

Postal Policies • Integrated Waste Management MI, EL-890 -2007 -5 • Facility Energy Management Program MI, AS-5102004 -13 • Handbook AS-552, Pollution Prevention Guide • Maintenance Management Orders and Fleet Maintenance Bulletins • USPS Electronics Stewardship Plan • USPS Chemical Management Plan |

GPP Orientation Training What is in the Green Purchasing Plan ? Section 1 – Introduction/Background Explanation of Green Purchasing Philosophy, Postal Policy and Business Drivers Buying Green Selling Green Sustainabilit y Being Green |

Section 2 – How are Environmentally Preferable Products Identified N= 6 General Categories Sustainabilit y |

Environmentally Preferred Criteria No. 1 Free of USPS Targeted & USEPA Priority Chemicals |

Environmentally Preferred Criteria No. 1 USPS Targeted/USEPA Priority Chemical Organic Compounds 1, 2, 4 -Trichlorobenzene 1, 2, 4, 5 -Tetrachlorobenzene 2, 4, 5 -Trichlorophenol 4 -Bromophenyl ether Acenaphthene Acenaphthylene Anthracene Benzo(g, h, i)perylene Dibenzofuran Dioxins/Furans Endosulfan, alpha and beta |

Environmentally Preferred Criteria No. 1 USPS Targeted/USEPA Priority Chemical Fluorene Heptachlor epoxide Hexachlorobenzene Hexachlorobutadiene Hexachlorocyclohexane, gamma Hexachloroethane Methoxychlor Naphthalene PAH Group Pendimethalin Pentachlorobenzene |

Environmentally Preferred Criteria No. 1 USPS Targeted/USEPA Priority Chemical Pentachloronitrobenzene Pentachlorophenol Phenanthrene Polychlorinated Biphenyls (PCBs) Pyrene Trifluralin Metals and Metal Compounds Cadmium Lead Mercury |

Environmentally Preferred Criteria Nos. 2 -4 2. Recycled Content w/Post Consumer Content CPG/RMAN 3. Eco-Labeling - i. e. Green Seal Eco. Logo 4. Renewable Resources – Bio-based products 5. Renewable Energy |

Recycled Content w/Post Consumer Content Table 1 - CPG Categories and Designated Items Paper and Paper Products Vehicular Products Engine Coolants Rebuilt Vehicular Parts Re-refined Lubricating Oils Retread Tires Construction Products Building Insulation Products Carpet Cushion Cement and Concrete Containing Coal Fly Ash, Ground Granulated Blast Furnace Slag, Cenospheres, or Silica Fume Consolidated and Reprocessed Latex Paint Floor Tiles Flowable Fill Laminated Paperboard Modular Threshold Ramps Nonpressure Pipe Patio Blocks Polyester Carpet Railroad Grade Crossing Surfaces Roofing Materials Shower and Restroom Dividers and Partitions Structural Fiberboard Transportation Products Channelizers Delineators Flexible Delineators Parking Stops Traffic Barricades Traffic Cones Park and Recreation Products Park Benches and Picnic Tables Plastic Fencing Playground Equipment Playground Surfaces Running Tracks Landscaping Products Fertilizer made from Recovered Materials Garden and Soaker Hoses Hydraulic Mulch Lawn and Garden Edging Plastic Lumber Landscaping Timbers & Posts Recovered Organic Materials Compost Non-paper Office Products Binders Office Furniture Office Recycling Containers Office Waste Receptacles Plastic Binders Plastic Clipboards Plastic File Folders Plastic Clip Portfolios Plastic Presentation Folders Plastic Desktop Accessories Plastic Envelopes Plastic Trash Bags Printer Ribbons Toner Cartridges Miscellaneous Products Awards and Plaques Bike Racks Blasting Grit Industrial Drums Manual-Grade Strapping Mats Pallets Signage Sorbents |

GPP Orientation Training Environmentally Preferred Criteria Nos. 5 -6 5. Energy and Water Efficient • Energy Star • EPEAT • NEMA Premium Efficient • Water. Sense (USEPA) 6. Alternative Fuel Vehicles |

Green Purchasing Plan Background (1996 – 2007) • Past and current trend = USPS employee screens products for environmentally preferable (EP) attributes • Future trend = provide more information to USPS customers by having vendors pre-screen products and identifying EP attributes in catalogs |

Section 3 - Roles and Responsibilities Postal 1) Requestors – responsible for awareness of Green Purchasing policies and should make every effort to purchase products and services that have been identified as Environmentally Preferable (i. e. using coded attributes as an indicator). 2) Buyers (i. e. COs and CORs) – responsible for establishing contracts that support the national Green Purchasing Program. Work with suppliers and vendors to identify and label products and services that are Environmentally Preferable per the criteria established in this plan. Ensure that suppliers and vendors report annually on each of the Environmentally Preferable criteria specified 3) Sellers – to communicate with Postal Service customers about the green services and products available from the Postal Service. To identify and obtain independent certification of the mail products provided to customers (i. e. Cradle to Cradle Certified. TM from MBDC). Note: over 15, 000 MTCO 2 E emissions avoided annually for current Cradle to Cradle certified priority mail boxes. Suppliers and Service Providers Not Included in Main Text of GPP – roles and responsibilities to be incorporated into contract specifications |

Section 4. – Goals and Objectives • Baseline 2007 environmentally preferable purchasing data from national supply contracts • Identify and develop ways to better communicate the environmental preferability of products using vendor/supplier catalogs • Establish a Green Supplier/Service Provider Recognition Program • Integrate Green Purchasing requirements into new national Supply Management contracts and contract renewals • Incorporate environmental performance into annual contract review process • Inform USPS customers about available Green Purchasing tools for identifying environmentally preferable products and services. |

Section 5 - Implementation Strategies • Green Product Fact Sheets (Postal Intranet Website) • Green Product Identification (e. Buy, Omni. Mall or Vendor Catalogs) • Statements of Work • Contract Clauses • Reporting (use of standard template) |

Green Product Fact Sheets • Help facilities identify available environmentally preferable products • Provides guidance on purchase and use • Identify products that are “environmentally preferable. ” |

Current List of Green Product Fact Sheets Table 2 - Available Postal Service Green Product Fact Sheets Adhesive and Sealants Antifreeze Battery Cleaners Body Fillers Brake Cleaners Carburetor Cleaners Circuit Board and Electrical Contact Cleaners Custodial Products Degreasers and Industrial Cleaners De-inking Cleaners Engine Oils and Fluids Insect Control Lead Free Wheel Weights Mercury Containing Lamps Penetrating Lubricants Paint Strippers and Thinners Paints and Primers Recycled Content Products Refrigerants (Vehicles and Building) Vehicle Wash Cleaners and Windshield Washer Fluid |

Section 6 – Recognition (In Process) Green Eagle Supplier of Year Award While specific recognition criteria for a Supplier Green Eagle Awards Program are an objective for FY 08, some examples of possible award criteria are as follows: Best supplier able to provide greatest number or highest percentage of Green Products as defined in the Postal service Green Purchasing Plan; Best supplier able to delineate/identify/present Green Products in purchasing catalogs in the most user friendly manner; Best supplier able to provide accurate Green Purchasing data in the Postal Service Annual Data Call report (e. g. cost savings, total costs and quantities purchased); and Supplier with best program in place to reduce unnecessary packaging. |

Section 6 – Recognition (In Process) Green Eagle Service Provider of the Year Award Some examples of specific recognition criteria for a Service Provider Green Eagle Awards Program are as follows: Service Provider with best company Pollution Prevention (P 2) Plan; Service Provider with greatest P 2 Accomplishments over the past reporting year; Service provider with greatest number or best Green Purchasing alternatives made available for use on Postal Service projects; and Done most for Postal Service to foster Pollution Prevention and Green Purchasing in past reporting year. For both of these awards categories more work will be done in FY 2008 to determine the best way to manage a Green Eagle Awards Program. |

Section 7 - Annual Review - Review annually and Update Plan as needed - Review annually and Update Implementation Tools as needed |

GPP Orientation Training Section 8 - Contacts and Resources e. Buy, at http: //ebuy/jsp/co/Login. jsp Environmental Web Site at http: //safetytoolkit. Postal Service. gov/resources. aspx Supply Management Website at http: //blue. Postal Service. gov/purchase/ USEPA Comprehensive Procurements Guidelines at http: //www. epa. gov/epaoswer/nonhw/procure/index. htm Department of Agriculture’s Biobased Products Guidance Department of Agriculture’s Biobased Products Catalog Defense Logistics Agency’s Green Procurement Program Electronic Products Environmental Assessment Tool (EPEAT) EPA’ Comprehensive Procurement Guidelines Program EPA’s Comprehensive Procurement Guidelines (CPG) Supplier Database EPA’s ENERGYSTAR® Program EPA’s Environmentally Preferable Purchasing Program EPA’s Fed. Center Website EPA’s Green Power Partnership EPA's Significant New Alternatives Policy Program (SNAP) EPA's Water Use Efficiency Program Water. Sense. SM FEMP Energy-efficient Product Recommendations Green Purchasing Compliance Monitoring Green Seal GSA Advantage!® Javits Wagner O'Day Integrating Green Purchasing Into Your Environmental Management System National Industries for the Blind Office of the Federal Environmental Executive |

Appendices A - USPS Targeted/EPA Priority Chemicals B – List of National Contracts Subject to Annual Data Call C – Standard Report Format for Annual Data Call D – Draft Green Purchasing Contract Specifications (Supply Contracts and Service Contracts) |

List of Postal Service Contracting Offices Subject to Green Purchasing Plan and Annual RCRA Data Call Category Management Team (CMT) Websites Category Management Center (CMC) Email Addresses Snow Removal Western Services CMC Landscape Maintenance Western Services CMC Hospitality Services Western Services CMC Technical Training Services Western Services CMC Food Services Eastern Services CMC Trash Removal/Recycling Eastern Services CMC Building Maintenance Eastern Services CMC Office Supplies & Equipment Office Products & Utilities Computer Hardware & Software Information Technology IT Information Technology Delivery Services Equipment Delivery, Industrial Equipment and Telecommunications Industrial Equipment Delivery, Industrial Equipment and Telecommunications Vehicle Parts & Maintenance Services Vehicle Purchasing & Leasing Vehicles Creative & Communications Services Professional, Printing, & Creative Services |

List of Postal Service Contracting Offices Subject to Green Purchasing Plan and Annual RCRA Data Call Category Management Team (CMT) Websites Category Management Center (CMC) Email Addresses Creative & Communications Services Professional, Printing, & Creative Services Professional Services (excluding IT Services) Professional, Printing, & Creative Services Commercial Printing Professional, Printing, & Creative Services Stamp Printing Professional, Printing, & Creative Services Packaging & Containers Professional, Printing, & Creative Services Temporary Services Travel, Retail, & Temporary Services Travel & Conferencing Travel, Retail, & Temporary Services Retail Products & Services Travel, Retail, & Temporary Services Facilitation Travel, Retail, & Temporary Services Cleaning Services Western Services CMC MRO Environmental & MRO Environmental Services Environmental & MRO Automation Equipment, Services, & R&D Automation Material Handling Equipment, Services, & R&D Material Handling Mail Transportation Equipment MTE & Spare Parts Automation Spare Parts MTE & Spare Parts Facility Construction, R&A Facilities Facility Equipment & Signage Facilities Facility Purchasing Facilitation Facilities Air & International Mail Transportation Air Transportation Surface Mail Transportation Surface Transportation Asset Management Transportation |

Implementation Initiatives Underway Green Purchasing Team - 4 Project Teams 1) Benchmarking/Baseline/Gaps (including Supplier Performance Award criteria and Supply Chain Relationship Management System) 1. 2) Commodity Sourcing Strategy Plan - in process of collecting Green CSSP Plans from Commodity Management Centers nationwide for 108 commodities 3) Policy/Process/Communications 4) Modeling (building matrix) – evaluating green supply chain of competitors and other federal agencies |

WHAT’S NEW • USPS Sustainability Website www. usps. com/green • New Position - Vice President of Sustainability |