Great Teachers Great Leaders Great Schools Benefits By
Great Teachers Great Leaders Great Schools § Benefits By Role 1
Great Teachers Great Leaders Great Schools School Secretary Benefits Current Challenges Workday Benefits • Schools are generally staffed with one secretary- resource stretched • There is no formal on-boarding process • Past system training was not hands-on • Constantly changing priorities • Information is not well disseminated and they are blind sided by changes • Time & Attendance procedures vary by school, are manual, and time consuming • No or not enough visibility to procurement or payroll data • Reports are not sufficient • Entire resolution process is very frustrating • Data will be visible to all users • Automated PO/resolution process • Procurement status will be seen real time • Improved reporting capabilities • Ability to see payroll data • Interfaced with e. School. Plus • Easier time and attendance process • Streamlined payroll coding • Easier to manage budgets • Will be able to tell when a charge hits a cost center and what it was for • Improved purchasing efficiencies 2
Great Teachers Great Leaders Great Schools Principal/ Network Leader Benefits Current Challenges Benefits • Many newly hired principals • Large learning curve for folks new to the district • Constantly changing priorities • Close to change saturation • Get requests from every direction • Information is not well disseminated and blind sided by changes • Lack of good, flexible data and reports • Student Based Budgeting is frustrating due to the lack of tools for the central office • Have to access so many disparate systems • Pulling data is error prone • Each building is so vastly different. Better data will help drill down to differences and support data driven decisions • Flexible, user-friendly and accurate reporting • Improved Time & Attendance • Improved requisition workflow • New budgeting tool • Will enable strategic budget conversations • Employee self service • Improved performance data 3
Great Teachers Great Leaders Great Schools Teacher/ CTU Situation Analysis Current Challenges • Information is not well disseminated and people are blind sided by changes • Have to make multiple phone calls to multiple places within Central Office to get something done • Payroll is sometimes delayed and the stubs are not clear • Professional development pay tends to be delayed • Materials ordered don’t typically arrive on time Benefits • Employee Self Service • Change of address, direct deposit, W 4, W 2 & benefits enrollment • Payroll will be timely, first checks will be accurate • Pay stubs will have more detail • Expenses will be reimbursed more timely • Procurement process will be more efficient 4
Great Teachers Great Leaders Great Schools Talent Situation Analysis Current Challenges • The technical systems to support the life cycle of an employee are fractured, nonexistent or unreliable • Required data is unreliable, nonexistent, incomplete and not real time • Incredibly high volume of new employees processed every year • Re-staffed 20 -25% of district last year • Principal turnover is 33% • Staff size is too small to support the district’s needs • Don’t have the data or time to serve the schools • Don’t have the systems to allow schools and employees to be selfsufficient Benefits • Provides the basic tools necessary to do the job. • Functions found in CIMS EMS & FMS, Esweb, TDES System from True North Logic, and Applitrack (and others) will be integrated into one system • Eliminates ERF paper process • Ability to measure operational effectiveness including application tracking and onboarding status • Ability to have multiple users in the system at any given time • Provides data visibility • Improves, standard reporting capabilities • Improves collaboration • Will free time to work with Principals 5
Great Teachers Great Leaders Great Schools Finance Benefits • Data will be visible to all users • Improves collaboration • Flexible, user-friendly and accurate financial reporting • Improves Time & Attendance • Accurate tax payments • Automates bank statement reconciliation • Adjusting journal entries will be easier • Change of address, direct deposit, W 4, W 2 & voucher issues will be managed by employees • Enables deduction per classification • Ability to process payments via ACH, credit card or check • Payroll & AP will process in the background- no need for downtime • Improves requisition workflow • Better audit trails • Improves reporting capabilities • Automated, efficient and consolidated procurement processes 6
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