Grant Writing USA Introduction Instructor Andy Anderson 1

Grant Writing USA Introduction Instructor: Andy Anderson 1

Learning how to swing the clubs 2

First Some Glossary Page 30 3

501(c)3 Nonprofits • Basically Only Two Sources of Money for Grants in the United States • FG & RP 1. Federal Government (or state or local government) – Allocated by congress/elected officials – Comes from taxpayers? 2. Rich People – Comes from proceeds of businesses – 4

Two Types of Charitable Organizations recognized by IRS Under 501(c)3 • Nonprofits – Set up primarily to solicit and receive money for the community benefit – Donations from individuals – Donations from Foundations • Private Foundation – Set up primarily to gather and give money for community benefit, the difference is…. – The bulk of donations generally come from a single source: i. e. rich people, rich families, communities or corporations – Typically only donate to recognized 501(c)3 organizations 5 –

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Other Examples • Clark Co Education Foundation • Emergency Services Foundation (esfweb. org) – 8

For Information on Setting Up a Nonprofit • www. irs. gov • www. nolo. com – 9

Request for Proposals (RFP) • • RFP: Request for proposals, SGA: Solicitation for Grant Applications NOFA: Notice of Funding Availability FOA: Funding Opportunity Announcement • CFP: Call for Proposals or Call for Papers – 10

Programmatic Requirements of the RFP • • • What do you propose to do? How do you propose to do it? Who will be involved? How much will it cost? What are the expected outcomes? Etc. – 11

Technical Requirements of RFP • Who can apply - Eligibility • Submission Deadline • Format of proposal – How many pages or words or characters – Font and font size – Margins and spacing • Signatures • Certifications • Attachments – 12

Tim “the Tool Man” Taylor Directions are: “Just one person’s idea of how something ought to be done!” 13

Critical Advice • Read RFP immediately and thoroughly • Put everyone who will contribute on notice – Resumes – Support letters • Begin doing anything you can on day one – Addressing envelopes – Filling out the application – Gathering attachments – Etc. – 14

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The Great Cull • Upwards of 60% of all proposals are bounced in technical review either because: 1. the applicant was not eligible to apply, or 2. they did not follow RFP guidelines. – 17

Community Foundations • A tax-exempt, nonprofit, autonomous, publicly supported, philanthropic institution composed primarily of permanent funds established by many separate donors for the long-term diverse, charitable benefit of the residents of a defined geographic area 18

Corporate Foundation and Giving Programs • Look for corporations that have a presence in your community • Go to their website and check out their corporate giving link. – May be called something else. Corporate responsibility, corporate philanthropy, community funding. etc. • Find out who and what they fund. • Almost always have to be nonprofit to receive funding from a corporate foundation. – 19

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Funding Cycle • How long does it take to write a grant? • Anticipating deadlines by looking at funding cycles can help you complete proposals on time without going crazy. • Begin working on next year’s proposal using last year’s RFP! – 22

In-Kind Contributions • In-kind contributions can only be counted to the extent that they benefit the grant. • Sometime referred to as “match” in federal grants – 23

Operating or General Support • Perhaps the hardest money to get! • Do you ever feel like this guy? 24

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What are grants best used What are Grants For? for? 26

Organizations that “make it” usually find some form of soft money that frees them from reliance on the good will of others for their general operating costs. 27

st 1 Rule of Grant Writing ASK! 28

Some Corollaries • If you help other people get what they want, you’re more likely get what you need. • Always seek for and focus on the greater good! – 29

Quick Inventory • Work Book • Grants Map sheet – 30

Core Components of a Grant Proposal 1. Who are you and why are you exceptional? (Credibility Statement) 2. What measurable problem or need are you focused on? (Problem Statement or Assessment of Need) 3. How much impact on the problem or need will you have? (Measurable Objectives) 4. How will you accomplish the impacts (Methods) 5. How will you evaluate your methods and impacts? (Evaluation Plan) 6. How will you spend the money? (Budget) 31

Big Disclaimer! • What we talk about, and what you learn in this class, you should do in lieu of specific instructions from the grant funder. • However, when the grant maker tells you how to do it, always do it their way! – 32

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Attributes of Money • Money congregates. • Money creates a gravity that attracts other money to it. • Money is subject to inertia, hard to get it moving, but once moving, it tends to stay in motion. • Money is attracted by and to success and positive and uplifting attitudes. • Money seeks out those causes worthy to receive it • Money often comes only when the organization is fully prepared and ready to receive it. – 34

Who’s credible? 35

Supplanting • Supplanting can be criminal. • Supplanting will result in disallowed costs which must be repaid. • Most audit findings are related to the supplanting issue 36

Supplanting Federal Supplementing Grant Funds or Augmenting OK! Supplanting or Replacing Not OK! 37

Submitting Federal Grants! • www. grants. gov is now the standard method for almost all submissions to federal agencies – Find out what grants are available – Download the RFPs – Download the applications that accompany each proposal – Submit all proposals (registration required) • A couple of hoops to jump through…. . 38

DUNS Number • All entities applying for a federal grant must have a DUNS (Data Universal Numbering System) number. • Developed by Dun and Bradstreet • Not a Federal Tax Number; it’s like a credit reporting system for businesses. • Your agency may already have one. Check with your financial people. • Phone 1 -866 -705 -5701 • Online at Dunandbradstreet. com 39

EO 12372 (Executive Order 12372) Intergovernmental Review • SPOC or Single Point of Contact • 19 states currently require this. List can be found at: https: //www. whitehouse. gov/omb/grants_spoc 40

States that have Opted In to E. O. 12372 ARIZONA Matthew Hanson, GPC Matthew. Hanson@azdoa. gov KENTUCKY Lee Nalley Lee. Nalley@ky. gov NEW HAMPSHIRE Joanne O. Morin michele. zydel@nh. gov ARKANSAS Tracy L. Copeland tracy. copeland@dfa. state. ar. us LOUISIANA Terry Thomas Terry. Thomas@la. gov NORTH DAKOTA Rikki Roehrich rroehrich@nd. gov CALIFORNIA state. clearinghouse@opr. ca. gov MARYLAND Linda C. Janey, J. D. clearinghouse@mdp. state. md. us RHODE ISLAND Benny Bergantino Benny. Bergantino@doa. ri. gov MICHIGAN Ed Hug hug@semcog. org SOUTH CAROLINA Bonny L. Anderson banderson@budget. sc. gov MISSOURI Sara Vander. Feltz sara. vanderfeltz@oa. mo. gov UTAH Ken Matthews stategrants@utah. gov NEVADA Department of Administration slambert@admin. nv. gov WEST VIRGINIA Mary Jo Thompson Mary. j. thompson@wv. gov DELAWARE Lindsay Lewis Lindsay. Lewis@state. de. us DISTRICT OF COLUMBIA Pat Henry http: //opgs. dc. gov FLORIDA Lauren P. Milligan Lauren. Milligan@dep. state. fl. us IOWA Kathy Mabie Kathy. Mabie@iowa. gov 41

Grants. gov • SAM – System for Application Management • AOR – Authorized Organizational Representative 42

Sample grants. gov Application Package • opp. SGA-DFA-PY-08 -21 -cfda 17. 275. pdf 43

Ways to do the actual writing • Outline the proposal following the RFP format • By Committee: Assign each person a different section or sections. • Compose your response within an electronic copy of the RFP 44

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Summary or Abstract • The essence of our desires condensed to a compelling sales pitch! 53

The Ask: A statement that must be included somewhere in your proposal: • Who? • How Much? • What For? Signature Productions requests The Works Tri. City Jefferson For Animal Vegas County Shelter requests School requests $1. 1 District $100, 000 to establish stagea 3 to musical million $300, 000 requests to $600, 000 conduct Youth. Build establish a spay plays and a during 2011. program. neuter children’s clinic. nutrition program. 54

Where’s the Money? • Links to resources may be found at the Grantwriting. USA alumni forum: www. grantwritingusa. com/grads 55

What to do now… • Detemine what money will fund - the problem • Estimate the measurable outcomes of your project? • Determine what impact this $ will have on the problem. • Budgets usually have to wait for the RFP, but begin developing a relationship with your finance people now. 57

What to do now… • Research what are other people doing in your field. Borrow the best practices. • Start investigating the possibility of using outside evaluators. • Seek opportunities to meet and develop potential relationships with people who have access to, or can help you get funding (schmooze factor). 58

What to do now… • Start researching potential grants • CDFA is #1 place for Federal resources and grants • Look at Foundation Center Search for 990 forms. • Other sources for 990 forms – Urban institute, National Center for charitable stitistics website: http: //nccsdataweb. urban. org/ 59

What to do now… • Based on your 990 search, make a list of private foundations in your area • Research their websites (or other sources) to determine their funding priorities • Send a query letter asking them if they would consider a formal proposal from you 60