Grant Process FROM START TO FINISH Grant Areas

Grant Process FROM START TO FINISH

Grant Areas Pre-Award Resource Development Kendra Edwards, Director of Resource Development Post Award Compliance & Management of Grant Daphne Lewis, Director Grants, Finance & Compliance

Pre-Award RESOURCE DEVELOPMENT

STEP 1: IDENTIFY GRANT OPPORTUNITIES 1. 1 Complete the Grant Search Request Form and submit to Resource. Development@mcckc. edu. Resource Development will identify potential funding opportunities to support your project, or visit the links below to search for available grants. • Grant Opportunities • Grant Search Resources

STEP 2: PRE-APPROVAL 2. 1: Complete and submit the Proposal Concept & Assessment Form for approval. If approved, please forward a copy to Resource. Development@mcckc. edu. 2. 2: The Executive Cabinet will review all requests, and make a recommendation to proceed. 2. 3: Resource Development will submit an “Application for External Funds” to the MCC Board of Trustees for approval, coordinate a meeting to discuss the requirements of the grant, and develop a work plan. The work plan will includes details of the grant criteria, committee assignments, and due dates. The work plan is used to guide the grant writing committee and ensure that all of the grant requirements are addressed.

STEP 3: GRANT DEVELOPMENT 3. 1: It is critical to read the funder’s guidelines and follow them explicitly. A great grant proposal addresses in detail each requirement. It demonstrates that the project is likely to fulfill a proven need and provides a clear roadmap for efficient, effective implementation. A great proposal convinces the funder that you know what you are doing and have a solid plan for getting it done. If you fail to comply with the guidelines, the grant will likely be rejected without further review. Resource Development will assist with grant development, if needed. • How to Develop a Grant • Tips for Writing a Successful Grant • Frequently Asked Questions

STEP 4: GRANT APPROVAL & SUBMISSION 4. 1: Once the grant proposal is finalized, it requires review and approval by the appropriate administrator and Unit Officer. The Internal Routing Form along with the grant must be approved by the supervisor, campus President or Vice Chancellor of the division that will administer the grant, before the grant will be submitted to the funder. 4. 2: Resource Development will route the proposal to the appropriate offices for review and secure final approvals for submission. Please allow five (5) working days (minimum) to process and submit proposals. All proposals must be reviewed to assure that they conform to academic, financial, research conduct, personnel, animal welfare, hazardous materials/waste handling, and human subject health and guidelines imposed on and by MCC.

STEP 5: AWARD NOTIFICATION 5. 1: Resource Development will submit an “Acceptance for External Funds” to the MCC Board of Trustees for approval. After an award is formally accepted by the College, Resource Development will forward the Grant Award Notification along with the grant agreement, and a copy of the final proposal to the Grant Manager and Grants, Finance & Compliance.

Post Grant Award MANAGEMENT & COMPLIANCE

Grant Compliance What is compliance? Compliance is the actions taken to meet the grant requirements established by the funding agency. These requirements are usually detailed in the award notification. Why is compliance important? Failure to comply with funder requirements can result in full or partial repayment of funding expended and the loss of the ability to request future funding.

Compliance for Federal Awards All federal awards are subject to The Office of Management and Budget’s (OMB) Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards Guidance (commonly called Uniform Guidance or UG). Uniform Guidance provides the “government-wide framework for grants management. ” Additional federal agency specific requirements may apply.

Grants Finance & Compliance Who is responsible for grant compliance? Project Directors/Grant Managers (direct and carry out project implementation) Financial Managers, Restricted Funds (financial compliance technical assistance and restricted fund accounting services) Supervisors (certify time & effort, verify and approve purchases)

Grants Finance & Compliance What are their grant responsibilities? Startup Management Closeout Grants Management and Compliance Responsibility Matrix See Handout – One page overview of grant management requirements Grants Management & Compliance Handbook Detailed resource to use as a guide to grant management at MCC. Compliance resources can be found on Info. Ex under Finance & BudgetGrants Compliance.