Grant Administration and Procurement National Association of Regional

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Grant Administration and Procurement ________ National Association of Regional Councils Presenter Name Blake Ratcliff,

Grant Administration and Procurement ________ National Association of Regional Councils Presenter Name Blake Ratcliff, Director Institute for Building Technology and Safety

About EDDR Risk Challenges Solutions Questions? © 2017 Institute for Building Technology and Safety

About EDDR Risk Challenges Solutions Questions? © 2017 Institute for Building Technology and Safety 2

WHAT IS A SUCCESSFUL GRANT? Grant Management is a system, a process with many

WHAT IS A SUCCESSFUL GRANT? Grant Management is a system, a process with many levels. Successful grant management starts long before the grant is awarded. You don’t have to be an expert, but you do have to know enough so that: (A) you aren’t dangerous (B) you’re aware when you’re out of your depth. SUCCESSFUL GRANTS START WITH THE END IN MIND © 2017 Institute for Building Technology and Safety 3

SIX AREAS OF GRANT MANAGEMENT © 2017 Institute for Building Technology and Safety 4

SIX AREAS OF GRANT MANAGEMENT © 2017 Institute for Building Technology and Safety 4

SIX AREAS OF GRANT MANAGEMENT Procurement Financial Building Department Monitoring and Oversight Special Requirements

SIX AREAS OF GRANT MANAGEMENT Procurement Financial Building Department Monitoring and Oversight Special Requirements Staffing © 2017 Institute for Building Technology and Safety 5

SIX AREAS OF GRANT MANAGEMENT Procurement © 2017 Institute for Building Technology and Safety

SIX AREAS OF GRANT MANAGEMENT Procurement © 2017 Institute for Building Technology and Safety 6

SIX AREAS OF GRANT MANAGEMENT Financial © 2017 Institute for Building Technology and Safety

SIX AREAS OF GRANT MANAGEMENT Financial © 2017 Institute for Building Technology and Safety 7

SIX AREAS OF GRANT MANAGEMENT Building Department © 2017 Institute for Building Technology and

SIX AREAS OF GRANT MANAGEMENT Building Department © 2017 Institute for Building Technology and Safety 8

SIX AREAS OF GRANT MANAGEMENT Monitoring and Oversight © 2017 Institute for Building Technology

SIX AREAS OF GRANT MANAGEMENT Monitoring and Oversight © 2017 Institute for Building Technology and Safety 9

SIX AREAS OF GRANT MANAGEMENT Special Requirements © 2017 Institute for Building Technology and

SIX AREAS OF GRANT MANAGEMENT Special Requirements © 2017 Institute for Building Technology and Safety 10

SIX AREAS OF GRANT MANAGEMENT Staffing © 2017 Institute for Building Technology and Safety

SIX AREAS OF GRANT MANAGEMENT Staffing © 2017 Institute for Building Technology and Safety 11

THE 2 PRIORITY AREAS Procurement © 2017 Institute for Building Technology and Safety Monitoring

THE 2 PRIORITY AREAS Procurement © 2017 Institute for Building Technology and Safety Monitoring & Compliance 12

Procurement • Largest of IG findings are related to Procurement issues © 2017 Institute

Procurement • Largest of IG findings are related to Procurement issues © 2017 Institute for Building Technology and Safety 13

Procurement • Largest of IG findings are related to Procurement issues • Common actions

Procurement • Largest of IG findings are related to Procurement issues • Common actions taken by IG o o © 2017 Institute for Building Technology and Safety Provide Documentation Repayment Develop policy & procedure Training 14

Procurement • Understanding CDBG Procurement – 2 CFR Ch. II (1 -1 -14) Edition

Procurement • Understanding CDBG Procurement – 2 CFR Ch. II (1 -1 -14) Edition o o o o o 200. 317 – Procurements by states 200. 318 – General Procurement standards 200. 319 – Competition 200. 320 – Methods of procurement to be followed 200. 321 – Contracting with small and minority business, women’s business enterprises, and labor surplus area firms 200. 322 – Procurement of recovered materials 200. 323 – Contract cost and price 200. 324 – Federal awarding agency or pass-through entity review 200. 325 – Bonding Requirements 200. 326 – Contract Provisions © 2017 Institute for Building Technology and Safety 15

Procurement • Understanding CDBG Procurement – 2 CFR Ch. II (1 -1 -14) Edition

Procurement • Understanding CDBG Procurement – 2 CFR Ch. II (1 -1 -14) Edition o 200. 338 – Remedies for noncompliance © 2017 Institute for Building Technology and Safety 16

Procurement • Understanding CDBG Procurement – 2 CFR Ch. II (1 -1 -14) Edition

Procurement • Understanding CDBG Procurement – 2 CFR Ch. II (1 -1 -14) Edition o o 200. 403 – Factors affecting allowableprocedures cost Must have written procurement 200. 403 (a) – Be necessary reasonable for the Must maintain records ofand history of procurement performance of the Federal award and be allocable thereto under these principles. 200. 403 (g) – Be adequately documented. © 2017 Institute for Building Technology and Safety 17

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal Bids – 2 CFR 200. 320 • A&E Procurement – 2 CFR 200. 321 © 2017 Institute for Building Technology and Safety 18

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal Bids – 2 CFR 200. 320 • A&E Procurement – 2 CFR 200. 321 © 2017 Institute for Building Technology and Safety 19

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal Bids – 2 CFR 200. 320 • A&E Procurement – 2 CFR 200. 321 © 2017 Institute for Building Technology and Safety 20

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal

Types of Procurement • Sealed (formal) Bids – 2 CFR 200. 320 • Informal Bids – 2 CFR 200. 320 • A&E Procurement – 2 CFR 200. 321 © 2017 Institute for Building Technology and Safety 21

QUESTIONS?

QUESTIONS?

CONTACT US www. ibts. org facebook/ibts. org Blake Ratcliff 45207 Research Place Ashburn VA,

CONTACT US www. ibts. org facebook/ibts. org Blake Ratcliff 45207 Research Place Ashburn VA, 20147 IBTS_org Institute for Building Technology and Safety IBTSorg