Government Integrated Financial Management Information System GIFMIS PAGBA

Government Integrated Financial Management Information System (GIFMIS) PAGBA Iloilo City April 4 -5, 2013 1

Agenda • • • • PFM Governance Structure GIFMIS Conceptual Design Current Status Next Steps Conceptual Design Contents Coverage and Features Scope Interfaces Blueprint Key Decision Points Phasing Timelines GIFMIS Project Unit 2

PFM Governance Structure PRINCIPALS (COA Chair, DBM and DOF Secretary) PFM COMMITTEE PROGRAM MANAGEMENT OFFICE PROCUREMENT UNIT/ Inter-agency BAC PIU GIFMIS DEVT PROJECT TRACK 1 PIU BUDGET REPORTING & PERFORMANCE STANDARDS PROJECT PIU IMPROVEMENT OF TREASURY CASH MANAGEMENT PROJECT PIU ACCOUNTING AND AUDITING REFORMS PROJECT PIU LIABILITY MANAGEMENT PROJECT PIU CAPACITY BUILDING PROJECT TRACK 2 3

GIFMIS Conceptual Design • Conceptual Design – Blueprint for the system • Business processes to be supported (scope) • Public sector units to be covered (coverage) • Nature and extent of the support (functionality) – Roadmap for implementation 4

Current Status • GIFMIS Conceptual Design – Pricewaterhouse. Coopers (Pw. C) started on July 03, 2012 – Draft Report on GIFMIS Conceptual Design submitted to Go. P on December 05, 2012 – Review Report and Comments submitted to Pw. C on February 06, 2013 – Pw. C expected to submit Final Report on GIFMIS Conceptual Design on March 2013 5

Next Steps • Next Steps – March 29, 2013 – Detailed functional design, data digitization and migration requirements – April 30, 2013 – Detailed technical design, systems quality assurance approach and requirements – May 31, 2013 – Draft Bidding Documents for acquisition of goods and services – June 30, 2013 – Final Bidding Documents for acquisition of goods and services 6

Conceptual Design Contents • Pw. C Draft Report on Conceptual Design – Introduction – Current Environment – PFM Processes and Systems Assessment and Improvement Opportunities • Per Function/Process – – Overview of Current Environment Key Observations Recommended Changes (with GIFMIS support) Benefits of Proposed Changes – Overview of GIFMIS Scope and Functionality • Scope, coverage and functionality – Functional Requirements for GIFMIS • Per Function/Process – Change Management Needs • Training • Communication – Implementation Approach and Planning • Phasing • Timelines • Key Decision Points and Recommendations – Changes to the Regulatory Framework 7

Coverage and Features • Coverage – National Government Agencies • Features – Support for the Treasury Single Account (TSA) – Support for the Unified Account Code Structure (UACS) 8

COA GIFMIS DBM Common Objects (Org Chart, Creditors, Banks, etc. ) Fiscal Reporting Gov’t Portal Access Control Transpare ncy Portal Budget Execution Budget Preparation Budget Management Expenditur e Revenue Cash Management Report Generato r Accounting Engine UACS Business Intelligen ce Integration BC TSA Co. A DOF/BTr DW Spending Agencies DB Audit Trail Business Rules 9

Scope • Scope of GIFMIS – – – – – Fiscal Simulation (i. e. Macro-economic Forecasting) Budget Preparation Budget Management Commitments Management Payments Management Receipts Management Cash Management Accounting and Fiscal Reporting GIFMIS Portal Data Warehousing, Business Intelligence, Analysis and Reporting Tools 10

Interfaces • Interfaces with other PFM Systems/Functions – – – – Asset Management Debt Management (DMFAS) Human Resource Management (GMIS/GHRIS) National Payroll System (NPS) Tax and Revenue Management (e-TIS, Customs System) Auditing Management (IRRBAS) Public Procurement Management (Phil. GEPS) Banking Systems (Systems at the Central Bank, GSB and Commercial Banks, etc. ) – Government Executive Information System (GEIS) – Securities Management (BTr) 11

Asset Management Fiscal Simulation Business Intelligence Budget Preparation Data Warehousing Budget Management Procurement (Phil. GEPS) User GIFMIS Portal Vendor/ Supplier Public Creditor Employee Budget Execution Auditing Mgmt (IRRBAS) Debt Mgmt (DMFAS) Government EIS (GEIS) Commitment Management Accounting & Fiscal Reporting Payments Management Cash Management Receipts Management Securities Management Human Resources Management Plantilla (GMIS) Payroll (NPS) Revenue Management Internal Revenue (BIR) Customs (BOC) Central Bank & Government Servicing Banks (TSA) Commercial Banks

Fiscal Simulation Business Intelligence Budget Preparation Data Warehousing Budget Management GIFMIS Portal Budget Execution Commitment Management Accounting & Fiscal Reporting Cash Management Payments Management Receipts Management

Asset Management Fiscal Simulation Business Intelligence Budget Preparation Data Warehousing Budget Management Procurement (Phil. GEPS) User GIFMIS Portal Vendor/ Supplier Public Creditor Employee Budget Execution Auditing Mgmt (IRRBAS) Debt Mgmt (DMFAS) Government EIS (GEIS) Commitment Management Accounting & Fiscal Reporting Payments Management Cash Management Receipts Management Securities Management Human Resources Management Plantilla (GMIS) Payroll (NPS) Revenue Management Internal Revenue (BIR) Customs (BOC) Central Bank & Government Servicing Banks (TSA) Commercial Banks

Key Decision Points • Processing model – Centralized processing of transactions, with centralized release of cash and decentralized payment approval by all agencies • Deployment model – Centralized deployment of the system • Hosting – i. Gov Initiative – National Government Data Centre, Disaster & Recovery and VPN 15

Key Decision Points • Application Development Approach – Best market offer: COTS or LDSW or hybrid – Appraised on scope, quality, time and cost • Procurement Approach – First procurement package: all products, services and infrastructure for GIFMIS – ICB – 1 Step – Second procurement package: infrastructure for end users – NCB 16

Phasing • Phasing – Single phase for GIFMIS functions/modules – Pilot • Oversight Agencies – – DBM COA DOF BTr • Revenue Agencies – BIR – BOC • Spending Agencies – Dep. Ed 17

Timelines • Indicative timelines June 2013 Finalize bidding documents July 2013 Bidding and selection (procurement) process February 2014 Sign contract with Systems Integrator August 2014 Finalize business process review and requirements April 2015 System development, configuration and customization June 2015 User acceptance testing September 2015 User training October 2015 Phase I go-live for Pilot Agencies 18

GIFMIS Project Unit • GIFMIS Project Unit (a. k. a. Blue Team) – Hiring process already started for the Functional Team – Procurement of the Change Management Team under way 19

GIFMIS Project Unit Project Manager Project Coordinators Functional Lead Functional Team Support Staff Technical Lead Change Management Lead Central Contact Center Lead Quality Management Lead Technical Team Change Management Team CCC Team QM Team NPS/GHRIS AND GIFMIS 20

THANK YOU! 21