Government Affairs Committee Region CRC Training RVC Name

Government Affairs Committee Region __ CRC Training RVC Name email Phone Number Date

GAC Responsibilities The Government Affairs Committee shall be responsible for organizing ASHRAE members to influence and educate government officials in areas of interest to ASHRAE members.

Society GAC Society Structure Chair Vice Chair Communications Coordinator Fifteen Regional Vice-Chairs Two At-Large Members BOD ex officio BOD Coordinating Officer Consultant Representative from Members Council Representatives from Publishing and Education Council Representative of Tech Council Staff Liaisons

Where Does GAC Fit In? Many ASHRAE-relevant policy issues are decided at the provincial, state and local level Chapter members are most knowledgeable about their community Establish your chapter as a resource for local decision makers

Why? Member involvement and engagement Guidance Broad Not and education scope U. S. -centric Official structure for these activities Discrete emphasis on interactions with local government

Local Relationships Chapters and sections should develop relationships with local chapters of other organizations Institutes Building of Architects Owners and Managers Association International Code Council International Facilities Managers Assn. National Green IAQA Society of Professional Engineers Building Councils

Relationships Society-level Memoranda of Understanding Formalize scope of relationships between ASHRAE and other organizations List of MOUs – updated regularly – available on ASHRAE’s website https: //www. ashrae. org/about-ashrae/policies-andprocedures

Relationships Joint meetings and networking events Regular discussions about possible opportunities for collaboration Technical Working programming with policymakers to speak to ASHRAE core policy concerns that may impact their organizations as well

What Chapters and Members Can Say

Engagement with Policymakers Serve as clearinghouse of government adoptions of ASHRAE-endorsed standards, guidelines, and positions

Engagement with Policymakers Encourage active, informed membership by keeping local, provincial, state and federal governments updated on technical issues

Limitations If requested by governmental body to assist in writing or development of regulations, codes, ordinances, or laws. To participate in advisory group to government agency, upon BOG approval, go ahead, BUT

Limitations Chapters, sections, and members may speak to technical or method of enforcement aspects of public policy only. Must not support a political party or candidate

Limitations Chapters, sections, and members must not jeopardize chapter’s tax status (in the US). Cause chapter, section, or member to exceed local, provincial or state limits regarding registration as “lobbyist” or “lobbying organization”

Limitations Chapters, sections, and members must not request or receive any travel or transportation reimbursement (as defined by ASHRAE Travel Policy) Any reimbursement for time away from regular employment, for activity

“Lobbying” vs. “Advocacy” In the simplest terms… Lobbying Advocacy

“Lobbying” v. “Advocacy” Laws and regulations vary state to state, jurisdiction to jurisdiction, country to country, so consult your local laws no matter what

Staying Out of Trouble It is YOUR responsibility to know what can and can’t be done. to convey the same to your chapter chairs

Limitations Outlined ROB Section 2. 433 MCO Section 2. 6 GGAC MOP GAC Resource Manual GAC Public Policy Priorities https: //www. ashrae. org/government-affairs/grassroots-government-advocacy

ASHRAE-Approved Documents Published Standards and Guidelines Public Policy Issue Briefs Position Documents Standard Fact Sheets All are available on ASHRAE website

Management by Objectives (MBOs) Management by Objectives (MBO) is a tool used by all ASHRAE Committees which seeks to improve performance by clearly defining objectives that are agreed to by the ASHRAE Board of Directors and the Committees. Participation in goal setting and action plans helps ensure better alignment of objectives across the organization.

Chapter Chair Responsibilities Review Section 2. 6 of the MCO Plan activities with in the chapter

GAC Emphases for Society Year 2018 -19 Ø Government Outreach Day visits (Day on the Hill) Ø Initiate contact with national publicly elected and appointed officials at their offices in local areas

Purposed 2018/2019 Public Policy Priorities A. Building Performance Optimization 1. New Construction A. Codes i. and Standards - Adoption of Current Versions Building Design Criteria (90. 1, AEDGs, etc. ) B. Performance i. based standards/BEQ as designed System approach to Energy Efficiency C. Commissioning/ongoing-commissioning (Monitoring)

Public Policy Priorities A. Building Performance Optimization 2. Existing Buildings A. Codes and Standards B. Benchmark / assessment and path to improvements C. Commissioning/ongoing-commissioning (Monitoring) D. Building EQ E. Re-commissioning / retro-commissioning / ongoingcommissioning (Monitoring)

Public Policy Priorities (continued) B. Public Safety 1. Legionella a. Advocate use of Standard 188 2. Licensure issues a. Response to state efforts to implement MOE or to abolish state licensing boards 3. Refrigerant safety a. Educate officials on updated Standards on flammable refrigerants in commercial/industrial settings

Public Policy Priorities (continued) C. Indoor Environmental Quality 1. Building Design Criteria (62. 1, 55) 2. Air-borne and Water-borne hazards 3. Collaborate with other organizations (IAQA, etc) D. Residential Construction 1. Codes and Standards (55, 62. 2 Design Guides) 2. Residential Refrigerants Safety i. Educate officials on updated standards on Flammable Refrigerants in residential settings

Public Policy Priorities (continued) E. STEM and Workforce Development 1. STEM i. (Long term) Liaison with student activities 2. Workforce (Short term) i. Communicate the need or shortage in training for operators and technicians ii. Improve awareness of ASHRAE training resources and certification iii. Identify what need to be done

Presidential Award of Excellence • Categories outline Society GAC priority activities • Should serve as road map for chapters and sections.

Presidential Award of Excellence ASHRAE’s President-Elect decides the specific point allocations PAOE recognizes and rewards members who perform activities to support ASHRAE initiatives PAOE Newsletter, Instructions, and Award Descriptions are available at www. ashrae. org Minimum Par 500 Points 650 Points

Points Responsibility 50 points For establishing and maintaining a chapter Government Affairs Committee with at least 2 members to promote ASHRAE with state, provincial, and local government. 50 points (minimum of 1 hour of training; 100 points maximum) For government affairs training for chapter officers and future leaders. 150 points For establishing and annually updating a list of government officials (at any level of government relevant to buildings, engineering or construction, including building officials, school system facility staff, state energy code officials, etc. ) along with their contact information. (List must be sent to RVC by December 15 or date assigned by RVC)

Points Responsibility For each building located within the area used to determine GAC PAOE POINTS 2018 -19 the Chapter’s area assigned members receiving a Building 300 points (Max 1200) Energy Quotient (b. EQ) rating if the Chapter promoted b. EQ 100 points (Max 1000) For each announced and promoted or held joint chapter meeting with local, state, or provincial government entity to discuss a built environment or HVAC&R industry-related topic 100 points (Max 800) For each documented personal contact (meeting) by a chapter member with government officials (at any level of government relevant to buildings, engineering or construction, including building officials, school system facility staff, state energy code officials, etc. ) with the goal of promoting ASHRAE related subjects or Chapter goals and objectives, with notification sent to the ASHRAE Government Affairs Office (Points doubled if the chapter promotes current or recently updated ASHRAE Standards, ASHRAE certifications or b. EQ) 100 points For each National Engineers’ Week or non-US equivalent

Points Responsibility promotion of ASHRAE 2018 -19 certification programs with GAC For PAOE POINTS 100 points (Max 600) government officials, engineers, personal presentations, newsletters 50 points (Max: 50) For maintaining a current listing of local and state Energy code(s) for entities within chapter area; include contacts for people managing the Energy Code(s) 50 points (Max 100) For each Chapter program on the topic of government activities (minimum 45 minute presentation; maximum 2) 100 points For each National Engineers’ Week or non-US equivalent activity that promotes Engineering 300 points (Max: 300) For a complete application submitted to the GGAC for the Government Affairs Award 200 points For the incoming Chapter GAC committee chair attending the GAC CRC workshop (50 points for chapter representative other than the chair who is a senior officer or member of GAC)

Points Responsibility For chapter GAC chair continuing a second year as chair GAC PAOE POINTS 2018 -19 (200 points for an additional year with a cap of 300 points 100 points in one year) 100 points For chapter submitting report(s) with local issues identified to RVC (with a cap of 400 points in one year) 50 points (Max 100) For planning/goal setting session with RVC (points assigned by RVC by October 1 or 2 weeks after the CRC, whichever is later) 10 points (Max 200) For chapter interaction with local or state government to advocate policy related to buildings, engineering or construction. The total points shall be determined by the RVC based on effort 10 points (Max 100) For achieving goals established in goal-setting session with RVC (points assigned by RVC by June 30) 10 points (Max 100) For each GAC meeting to promote using an Energy Code based on ASHRAE standards with Energy Code contacts;

Government Affairs Award • Recognizes an individual demonstrating outstanding efforts, in state, federal, provincial, and/or local government on technical or policy issues important to ASHRAE • Chapter Chairs submit nominations to the RVC for regional award • Additional information regarding the Award can be found in Section 1 of the GAC Resource Manual Section I

ENGINEERS WEEK PROCLAMATIONS ENGINEERS WEEK IS FEBRUARY 17 -23, 2019 We are working on to how obtain proclamations easily (check GAC website for information) Puts chapters in front of government officials Can be a proclamation from a Mayor, Governor or any other elected official We recommend other activities with EWeek as well; visit the NSPE website below Learn more at: http: //www. discovere. org/our-programs/engineers-week http: //www. nspe. org/resources/partners-and-statesocieties/national-engineers-week MORE TO COME ON THIS!!!

Resources RVC Other Chapter Chairs Society Staff Liaisons Alice Yates, Jim Scarborough and Jeremy Pollack[DC Office] ayates@ashrae. org, jscarborough@ashrae. org, jpollack@ashrae. org ASHRAE Government Affairs website (http: //www. ashrae. org/government-affairs) ASHRAE’s bi-weekly Government Affairs Update (https: //www. ashrae. org/governmentaffairs/government-affairs-updates)