Google Docs 101 Tim Mc Carthy November 4

Google Docs 101 Tim Mc. Carthy November 4, 2014 8: 30 - 10: 00 am Room 207

Objectives/How we will proceed. . . Objectives- Participants will Explore various features of Google Docs by completing 9 activities Evaluate the professional value of Google Docs Explain how some of the features can be applied in your professional area How we will proceed Why Google Docs? Microsoft Office vs. Google Docs Activity 1 - Filling out a Google form Activity 2 - Signing into your Google account Activity 3 - Accessing a document shared with you to view/edit Activity 4 - Uploading an existing Word, Excel, or Power. Point document Activity 5 - Creating a Document, Spreadsheet, or Presentation Activity 6 - Sharing a Document, Spreadsheet, or Presentation for viewing Activity 7 - Sharing a Document, Spreadsheet, or Presentation with editing capabilities Activity 8 - Collaborating on a shared document Activity 9 - Creating and sharing a Google form

Why Google Docs? Microsoft Office vs. Google Docs Microsoft Office (Personal Use) Word Excel Power. Point Paint --- Google Drive (Collaborative Use) Document Spreadsheet Presentation Drawing Form

Activity 1 - Filling out a Google form Google Forms- You can use this tool to plan events, make a survey or poll, give students a quiz, or collect other information in an easy, streamlined way with Google Forms can be connected to spreadsheets. If a spreadsheet is linked to the form, responses will automatically be sent to the spreadsheet. You completed this activity at the beginning of this presentation or before you arrived.

Activity 2 - Signing into your Google account Please visit google. com and sign into your Google Account (top right of screen) User= OBEN Computer log in name Password = password Click on Google Apps (top right of screen) Click on Drive

Activity 3 - Accessing a document shared with you to view/edit In Google Drive on the left, click on “Shared with Me” Click on the folder “Google Drive 101” In this folder you will find: To view- “How to get started with Drive” To view- Power. Point from today to use as a reference To view- Google 101 Questionnaire (Responses) To edit- “Google 101 Collaboration” We will work with editing this in Activity 8

Activity 4 - Uploading an existing Word, Excel, or Power. Point document In Google Drive next to the “Create” button, click on the upload symbol Select the document that you would like to upload Your document will be uploaded to your Google Drive Double click to open the document Click “open with Google Docs” to edit NOTE- you will see two documents in Drive To edit, you must use the Google Doc, not Microsoft Document Google Doc

Activity 5 - Creating a Document, Spreadsheet, or Presentation In Google Drive click on the “Create” button Select the Doc that you would like to create (Folder, Document, Presentation, Spreadsheet, Form, Drawing) Your Doc will be in your Google Drive

Activity 6 - Sharing a Document, Spreadsheet, or Presentation for viewing In Google Drive, click on “My Drive” Right click on the document you would like to share and select the options: Share Email collaborators Email as attachment Privacy settings Select “can view”

Activity 7 - Sharing a Document, Spreadsheet, or Presentation for editing In Google Drive, click on “My Drive” Right click on the document you’d like to share and select the options: Share Email collaborators Email as attachment Privacy settings Select “can edit” (see Detention Log) Add eranaldo@obenschools. org Decide who can add editors

Activity 8 - Collaborating on a shared document Once you have given editing capabilities to another person (or vice-versa), each collaborator can edit the document(s) from any computer when logged into Google Drive Click on “Shared with Me” Click on the folder “Google Docs 101” Click on “Google 101 Collaboration” This was shared with editing capabilities Please type a question that you would like to have answered by the end of today’s session Practical use: Detention Log

Activity 9 - Creating and sharing a Google form In Google Drive click on the “Create” button Select Form Create your form Form options Editing (view live form) Send form (copy link) Sample Form Link Where does this information go?

Objectives Revisited Objectives- Participants will Explore various features of Google Docs by completing 9 activities What is the professional value of Google Docs? How can some of the Google Doc features be applied in your professional area?

What are your Questions? Visit the Google 101 Collaboration Document Thank you for your time and participation today! Please feel free to contact me By phone: ext. 3294 By email: tmccarthy@obenschools. org Have a great day!!!