Good morning Please mute your phonemicrophone Well begin

Good morning! Please mute your phone/microphone. We’ll begin just after 9 AM. Thanks!

Louisiana Balance of State Continuum of Care General Meeting Oct ‘ 19 Co. C Staff Presenter: Gordon Levine, Continuum of Care Manager

What is the LA BOSCOC? The Louisiana Balance of State Continuum of Care (LA BOSCOC) is your local coalition to end homelessness. We cover Baton Rouge, Lake Charles, Houma, and the parishes of Natchitoches/Sabine and Plaquemines/St. Bernard. Our members include: Homeless housing and service providers Other service providers with an interest in ending homelessness Individual people with an interest in ending homelessness

Call for Committee Membership

Call for committee membership The LA BOSCOC has three different governing bodies: THE BOARD provides high-level oversight; THE GENERAL MEMBERSHIP elects Board members and oversees our Governance Charter; THE COMMITTEES do the real work of developing policies, reviewing new directions, and setting our course on any number of issues.

Committees that are looking for members The Coordinated Entry Committee oversees our process for how participants apply for, are referred to, and receive housing and services The Written Standards Committee oversees our community standards and rules for how projects deliver housing and services The HMIS Committee oversees both our data collection/production and our shared database for maintaining participant information The Membership and Rules Committee oversees our voting, election, ethics, and membership policies

Committees that are looking for members (continued) We also have several Working Groups (special interest committees) for specific subpopulations that oversee many topics related to those subpopulations: The Domestic Violence Working Group The Veterans Working Group The Youth Working Group The Substance Abuse Providers Working Group

Why join a committee? Three good reasons: (1) You set the Co. C’s direction. (2) You’ll qualify to apply for many funding sources. (3) You’ll get to meet other people and organizations working on the same issues as you are – and people/organizations who AREN’T, but might like to be!

How to join a committee Simply email Gordon Levine, Continuum of Care Manager, at glevine@lhc. la. gov any time and state which committees you’d like to join. We have a specific need for new people on the HMIS and Membership & Rules Committees, as recent staffing changes at several organizations have left them underpopulated!

Co. C Program Report

Co. C Program report – last year Last year, the LA BOSCOC was awarded $18, 368, 336 in Co. C Program funds, of which $1, 093, 851 was new funding. All of that funding is now online or coming online. This is how it breaks down by Region.

Co. C Program report: Baton Rouge Empower 225 -- $231, 470 Target population: youth 12 new RRH units plus case management 0. 5 FTEs new outreach Louisiana Housing Corporation -- $242, 787 Target population: general population 8 new RRH units plus case management 1. 0 FTEs new outreach

Co. C Program report: Baton Rouge (cont) Start Corporation -- $297, 588 Target population: chronically homeless 20 new PSH units plus case management 0. 5 FTEs new outreach

Co. C Program report: Houma Terrebonne Parish Consolidated Government -- $144, 828 Target population: general population 13 new RRH units plus case management 0. 5 FTEs new outreach Louisiana Housing Corporation -- $77, 178 HMIS services and support for the Houma Region

Co. C Program report: Plaquemines/St. Bernard Family Violence Program of St. Bernard (formerly St. Bernard Battered Women’s Program) -- $100, 000 Coordinated Entry services (intake, assessment, referral) for people fleeing domestic violence

Co. C Program report – this year This year, the LA BOSCOC applied for $19, 774, 539 in Co. C Program funding, of which $1, 578, 927 is new funding. We expect HUD to announce awards sometime in the first half of 2020. We expect funding to come online soon after that announcement. This is how it breaks down by Region.

Co. C Program report: Baton Rouge Youth Oasis -- $205, 669 Target population: youth 10 new TH-RRH units 0. 5 FTEs new outreach Louisiana Housing Corporation -- $224, 942 $150, 000 in Coordinated Entry funding for the One Stop (Start Corporation) $74, 942 in Coordinated Entry funding to help participants become document ready before referral (St. Vincent de Paul)

Co. C Program report: Houma The Haven -- $463, 967 Target population: DV 24 new RRH units plus case management 0. 5 FTEs new outreach Louisiana Housing Corporation -- $150, 000 in Coordinated Entry funding (Start Corporation)

Co. C Program report: Lake Charles The Education and Treatment Council -- $463, 967 Target population: youth and families 13 new RRH units plus case management 0. 25 FTEs new outreach

Co. C Program report: Natchitoches/ Sabine Louisiana Housing Corporation -- $150, 000 in Coordinated Entry funding (Start Corporation)

Co. C Program report: Plaquemines/St. Bernard Louisiana Housing Corporation -- $150, 000 in Coordinated Entry funding (Start Corporation)

Policy Changes – Written Standards

Overview Written Standards (version 2. 0) is a significant overhaul; it provides the first large update to standards originally written in 2015 Most changes are NOT news; they either reiterate or clarify existing requirements (local or federal) This should be foundational reading for EVERY Co. C Program and ESG project – and we strongly encourage other homeless projects to read, understand, and consider implementing these standards

Selected changes For all projects Required to have written policies and procedures Cannot require a specific kind of ID at project entry Cannot require participants to be citizens or permanent residents of the United States New VAWA language must be included in all leases/occupancy agreements

Selected changes Emergency Shelter projects Information about Emergency Shelter’s different standard of documentation for homelessness as compared to other projects Additional termination requirements Transitional Housing projects A list of required participant file documents for Co. C Program TH participants

Selected changes Joint Transitional Housing-Rapid Re-housing Projects A list of required participant file documents for Co. C Program TH-RRH participants Rapid Re-housing Each project written policies must include how long participants can receive assistance, supportive services after rental assistance ends, maximum length of project stay, whether and when participants can be extended, how much participants must pay/how it’s determined/when and how often it’s recalculcated

Selected changes Rapid Re-housing (continued) A list of required participant file documents for Co. C Program RRH participants Permanent Supportive Housing Detailed information for 100% Dedicated projects about third party documentation and recordkeeping Each project written policies must when/how often rent is recalculated A list of required participant file documents for Co. C Program PSH participants

When is this real? Written Standards (version 2. 0) has already been approved by the Board and released; you can find it on the LA BOSCOC website here: https: //laboscoc. org/policies-and-procedures All Co. C Program and ESG projects are required to have fully implemented Written Standards (version 2. 0) by December 31, 2019

Policy Changes – Coordinated Entry

Overview Coordinated Entry Policies and Procedures (version 2. 1) is an interim update Most changes are formatting or clarification This should be foundational reading for EVERY Coordinated Entry Access Point or housing project that receives Coordinated Entry referrals

Selected changes The Board is empowered to exempt certain legacy Co. C Program projects from specific elements of these policies and procedures …but it’s unlikely to do so, in part because it CAN’T exempt projects from federal requirements People fleeing human trafficking are not required to receive Intervention or wait 30 days before being referred to the Prioritization List Section VII. D creates an order of priority for filling PSH beds dedicated to CH when no CH participants are available

When is this real? Coordinated Entry Policies and Procedures (version 2. 1) has been submitted to the Board for final approval; it will likely be released by the end of this week All of its provisions take effect immediately upon release

TO GET CREDIT FOR ATTENDING: Email Gordon at glevine@lhc. la. gov and tell us: - What is your favorite Halloween candy? and - Who/what will you be dressing up as this year? We’ll be posting aggregate data on it – “how many people like Snickers? ” – so look forward to that! (If you feel uncomfortable answering either question, just email us and let us know you were here. )

Plan Now, Fund Later: Applying for Co. C Program Funding in 2020

Overview A major misstep: organizations often prepare to apply for funding after the funding becomes available In recent years, we’ve had 45 days or fewer to write Co. C Program project applications – not a lot of time! This year, we’re going to start preparing on January 1, 2020

The roadmap to Co. C Program Funding January – March 2020 If you think your organization MIGHT be interested in applying for Co. C Program funding in 2020, great – drop us an email! Co. C staff will present to each regional coalition about Co. C Program funding: what it can do, how to prepare, how we can help Co. C staff will speak with each existing Co. C Program recipient during the monitoring process about whether they might be interested in applying for funding

The roadmap to Co. C Program Funding February – March 2020 Gordon will recontact every organization that indicated it MIGHT want to apply for Co. C Program funding and set up in-person meetings to begin work on project design We expect that organizations will start getting serious at this point – those less serious will drop off the radar

The roadmap to Co. C Program Funding March – April 2020 Gordon will work closely with organizations that have developed a plan already – or organizations that are newly interested – in finalizing a project design Gordon will start working with organizations to create narratives that we know are unlikely to change from previous years – e. g. several 2000 -character narratives about the organization itself

The roadmap to Co. C Program Funding April - May 2020 Gordon provides feedback on project design and early narrative drafts; projects are getting ready for the NOFA to drop Goal: by the time LHC releases the LA BOSCOC RFP, your project design and some of your narratives are COMPLETE

The roadmap to Co. C Program Funding Note: this timeline is aspirational and subject to HUD’s Co. C Program NOFA timeline. If you’re interested in applying for Co. C Program funding, the very best advice we can give you is start working on your project and talking with Co. C staff as early as you can.

Questions? Ask away in the chat box or with your phone/microphone! You can also email our Co. C staff later: • Clay Boykin (HMIS questions): cboykin@lhc. la. gov • Aundrea Braniff (Coordinated Entry questions): abraniff@lhc. la. gov • Vonetta Lacy (general Co. C questions): vlacy@lhc. la. gov • Gordon Levine (general Co. C questions): glevine@lhc. la. gov