Go Back MEDAYES ERP MODULES Advt Booking CRM

Go Back MEDAYES: ERP MODULES Advt Booking CRM Market Analysis Financial Accounting Circulation Inventory Management Subscription Administrator MRR Production Newsprint HRIS & Payroll Collection & Credit Control

MEDAYES: ENTERPRISE RESOURCE PLANNING Print Media ERP Introduction Expect the Unexpected

INTRODUCTION Purpose of this Presentation The purpose of this presentation to introduce the Medayes: Enterprise Resource Planning Software

AGENDA About the Company Infrastructure Project Overview Objectives and Goals Media Advantage General System Scope Special Features Implementation Methodology ERP Modules Team Organization Major Deliverables Some Clients

Go Back ABOUT THE COMPANY Futuregen Softwares is providing comprehensive high quality world class IT services to its clients since 2009. We provide IT solutions and services, including the development, integration, implementation and full lifecycle support of enterprise applications to companies of all sizes. We undertake software development projects with a view to providing our customers a comprehensive solution in terms of customized application package and highly configurable software product.

Go Back Infrastructure Hardware Infrastructure : Many workstations for software development, testing and support facilities. Internal Training Facilities: In-house staff training facility to train people at a time with LCD Projector (beamer), and other interactive tools. Internet Connectivity : A dedicated leased line for all our development facility supported by a backup broadband cable link incase the leased line fails. Dedicated Servers for application Hosting, Testing and Client presentation Communication Infrastructure : Facility for video conferencing / VOIP calling for onsite-offsite-client team coordination. Contingency and Disaster Recovery : An offsite location has been created for any kind of eventuality should the main center be rendered unusable.

Go Back PROJECT OVERVIEW ERP System Futuregen Softwares Medayes: Enterprise Resource Planning (ERP) software can be described as a complete business software solution. It is aimed at the integration of all business processes and sub-processes into a single unified system. This system is formulated and implemented in an organization to effectively and efficiently achieve the business goals of the organization. It is crucial that modern day business organizations have a single unified system, which aims at harmonizing its business efforts. This can prove to be a crucial determinant in deciding the scope, area and net results of the organization as a whole, rather than running many different systems that don't work well together. What makes ERP different from any other business solution package is the presence of a single and unified database system

Go Back OBJECTIVES AND GOALS To improve the generation of MIS with Real Time response. To implement a software that enables multiple publications to be distributed and billed accurately. To usher in computing for a more user-friendly and easy to adapt environment. To convert the information/raw data into a diversified knowledge base To enable the executives to make decisions on a click of a mouse To serve the readers and various associates intelligently, accurately and quickly to the ultimate satisfaction of the consumer To control credit To make the office paperless To make technology add to the bottom-line of the company To Improve Decision Making

Go Back MEDAYES: ERP – MEDIA ADVANTAGE Centralized reporting of your data (all locations) Mobile Work Capabilities More Manageable Highly Deployable Secure Live Data Reduced Costs Allowing businesses to consolidate and streamline their system and processes Web based software is far more readily available than traditional software programs Highly Customizable without compromising on the industry best practices as opposed to other systems which are extremely rigid Multilingual Capabilities Futuregen Softwares has deep domain knowledge of print industry

Go Back GENERAL SYSTEM SCOPE New System will be a web based application System supports multiple Publication, editions and centers Data analysis thru Graph Charts (MIS) – For Management Reminder and Alerts to User and Parties (Emailing and SMS) Multi-Level Security and Auto Backup Drill down features in all modules Seamless Integration of all departments with Finance Pending Culture throughout all the modules in ERP. . The system maintains logs and tracks all audit trails. Admin Section with Full Administrative Controls

Go Back SPECIAL FEATURES New System will be a web based application Effective user interfaces. . Easy to learn, understand entry screens You don’t have to install any CDs, download any software, or worry about upgrades. Drill down Feature – Our Software provide the Audit trail of transactions at the traceable level. This feature enables an user to see the source document from the report level and trace back to the report. Ease of Data Migration Well defined Implementation procedures and Strategy for Quick Implementation

Go Back IMPLEMENTATION METHODOLOGY

Go Back MEDAYES: ERP MODULES Advt Booking CRM Market Analysis Financial Accounting Circulation Inventory Management Subscription Administrator MRR Production Newsprint HRIS & Payroll Collection & Credit Control

Go Back ADVERTISEMENT MANAGEMENT SYSTEM Book order for Single or Multiple ads Supports multiple publications & editions QBC or Ad agencies can book ads online Upload material (Validates the correct size and color of the material) View status of Ads/Material online View availability of ad inventory online (Space availability check) Checks for duplicate order booking Segment wise analysis Support All Schemes Multiple reports to empower and provide MIS Online Approval and Audit System Online Alert and Reminder System Track of Docket Booking and Pending Payments Set Team Targets based on Value and Volume Seamlessly integrated with accounts receivable and credit control system Auto or Manual Block/Unblock of Agencies Integrated with Market Analysis (Competitor’s Tracking System)

Go Back WORK FLOW: ADVERTISEMENT

Go Back COLLECTION &CREDIT CONTROL Powerful accounts receivable and credit control system that is seamlessly integrated with advertisement and financial accounting system Receipts (Cash or Bank) and Credit Control Auditing and logs Receipt acknowledgement thru mail or SMS Keep Track of PDC’s and alert and reminder on due date Security Deposit Control Payment Reminder (Mail or SMS) Tracking and Control of Disputed Bills Write off and Write in Small Ads Inter agent/Inter Branch Transfer (Transfer JV’s)

Go Back WORK FLOW: COLLECTION &CREDIT CONTROL

Go Back SUBSCRIPTION MANAGEMENT Multiple Subscriber Scheme management Reader Survey Management and Analysis Booking Orders from Direct Subscribers Redemption Coupons Printing Gift Delivery Management and Tracking of Gifts Print Order (Integrated with Circulation) Keeps track of redemption coupons issued, lost and cancelled Hawker Management Hawker Payment (Integrated with Finance) Subscription Expiry and Renewal Alerts and Reminders Banking and Payment Control System Potential Customers Management (Integrated with CRM) (To follow up and keep track of new customers)

Go Back WORK FLOW: SUBSCRIPTION MANAGEMENT

Go Back CIRCULATION MANAGEMENT SYSTEM Seamlessly integrated with Subscription and Financial Accounting System Capturing information of Agencies as well as direct customers and Manage Circulation, Print Orders, Label generation etc. Taxi/Lorry Management (Attendance, Performance, Billing, Payment etc) Unsold Management Unsold entry (Return, Damaged, Short, Late and Missing Copies) Unsold Approval and Credit Note Process Transfer of Unsold from Branches Agency Billing Process with drill down features Manage Accounts Receivables (Receipts, Debit Note, Credit Note) Security Deposit Control Deduction of Debt from Security Deposit Order Management via SMS Auto or Manual Block/Unblock of Agencies

Go Back WORK FLOW: CIRCULATION MANAGEMENT

Go Back HUMAN RESOURCE INFORMATION SYSTEM Training Programs Travelling Manager Appraisals Full & Final Vehicle Management Administrative Expenses Guest House Management Visitors Management Correspondence Scheduler

Go Back PAYROLL MANAGEMENT SYSTEM Centralized Payroll System Employee Login Seamlessly integrated with Financial Accounting System Create your own Salary Structure and formulae. Generate and Manage the Payroll Processes according to the Salary Structure assigned to the employee. Online Leave or Loan Request/Sanction Manage Employee Information Efficiently Meets all statutory requirements Income Tax Calculations Gratuity, Bonus/ Ex-gratia / Arrear / Advance Integrated with Attendance Monitoring System Time Management

Go Back WORK FLOW: PAYROLL MANAGEMENT

Go Back FINANCIAL ACCOUNTING SYSTEM Highly Customizable without compromising on the industry best practices as opposed to other systems which are extremely rigid Grouping of Ledgers – Up to any level Attach documents with Voucher. No fear of losing original documents Audit, Authorization and Approval Process Budgeting Cost Center Accounting Sub Ledger Accounting Feature and Link Accounting for MIS On Screen Trial Balance with Tree View of Grouping Comprehensive Bank Reconciliation Fixed Assets Management User Definable P&L and Balance sheet formats Multi Company Books and option of consolidation

Go Back WORK FLOW: FINANCIAL ACCOUNTING

Go Back NEWSPRINT PURCHASE, PROCUREMENT & INVENTORY MANAGEMENT Newsprint requirement and procurement v Requirement/Indent v Request for Quotation and Quotation Received v Purchase Order (Local and Imported) v Vendor Analysis with previous buying information v Authority approval process v Order Locking and cancellation v Delayed Deliveries Newsprint Stock (Consolidated and Reel Wise) v MRN v Issue to Production v Newsprint Loan Issue and Loan Received v Branch Transfer (In and Out) v Wastage Sales

Go Back NEWSPRINT PRODUCTION &MRR Seamless integration with Circulation Management System Production Control (Machine Room Return) MRR Entry edition wise. . Actual Consumption Reel Wise Per Page Consumption Analysis Actual Vs Budgeted Consumption analysis Closing Stock at Production Floor Reel Rewinding MRR Sheet (Production Start Time, End Time, Good Copies, Bad Copies, Wastages, Machine Breakdown report etc. ) Wastage Analysis and other MIS reports. Keep Track of Production Material etc. (Including plates)

Go Back WORK FLOW: NEWSPRINT INVENTORY & MRR

Go Back INVENTORY MANAGEMENT SYSTEM Requirement and Procurement Control Requirement/Indent Purchase Requisition Request for Quotation from Suppliers Purchase Order etc. Authority approval process Order Locking and cancellation Inventory Control All type of Receipts and Issues Job Work Module Pending Culture – System reminds and shows the pending tasks at every stage to store and purchase users. Quality Control Vendor Analysis with previous buying information Excess Receiving Control Supplier Bill Processing Auto/Manual Debit Notes (Short Recd. Material, Rate Diff. , Purchase Return)

Go Back WORK FLOW: INVENTORY MANAGEMENT

Go Back MARKET ANALYSIS Market Analysis is a very useful tool to keep a track on the business generated by your competitors. Market analysis is fully integrated with Advertisement Booking System. MA gives the graphical views of all the analysis reports. Business Analysis (Category wise, Agency Wise, Client Wise, Industry Wise, Product Wise etc. ) Target Vs Achievements Analysis Value Vs Volume Missing Advertisements Performance Analysis (Agency, Clients, Retainer, Executive etc) Market Share

Go Back MARKET SHARE 2500 2000 1500 Volume 1000 No. of Ads Client 500 0 Hitavada Times HT Bhaskar

Go Back CUSTOMER RELATIONSHIP MANAGEMENT CRM systems can automatically suggest suitable appointment times to customers via email or the web. These can then be synchronized with the representative or agent's calendar CRM provides real-time visibility into team’s activities so they can forecast sales with confidence Real-time visibility into their team’s activities so they can forecast sales with confidence Easy to manage customer information so reps spend less time handling data and more time with customers Tracking the sales that result from leads generated Handles Suggestions and Complaints CRM let marketers track leads and sources, route leads to the right salespeople in real time, and provide the analytics to see what’s working and what can be improved

Go Back WORK FLOW: CRM Leads Entering • Qualifying Leads Converting to Contract • Identifying Stakeholder Phone Calls • Schedule Calls/Meetings Associating Account to CRM • Finding the Opportunity Creating an Opportunity • Closing the Deal Sales Execution/Project Mgmt. • Customer Satisfaction

Go Back TEAM Futuregen Softwares has a team of highly qualified professionals (System analyst, developers, QC team and implementation engineers) who has proven experience in full lifecycle implementation at some of the leading media organizations. . The key to our success is we have already successfully executed similar project many times for media industries.

Go Back MAJOR DELIVERABLES System Study and SRS Document � Requirement reviews and SRS approval � Development offsite � Installation of Software and prototype presentation at site � Core Team Training � User Training (Head office and Branch Users) � UAT and UAT approvals � Master data migration from the existing system to new system � Handholding and Knowledge Transfer to IT Team � User and System Manuals � Go Live Support �

Go Back SOME CLIENTS Publication Contact Person About Client The Hitavada Mr. Prashant Ghamandi – (IT Head) +91 -9371945653 largest selling leading broadsheet English daily newspaper of Central India (Nagpur, Raipur, Bhopal, Jabalpur) Sambhaav Group Mr. Prashant Sarkhedi (CEO) – +91 -9978445566 Sambhaav Metro, is the Gujarati daily newspaper of Gujarat. Abhiyaan is the Weekly Magazine. Herald Publications GOA Mr. Abhay Mishra (GM) – +91 -9822188205 English Daily, Weekly and Marathi Daily Editions from Goa AGA Publications Ms. Johnbi (Finance Manager) +91 -9948272574 Vaartha Telugu and Swatantra Vaartha, Largest selling Telugu Daily from Hyderabad and other states of Andhra Pradesh (19 Centers) Dabang Dunia Mr. Hamid Ansari (IT Head) - +919826674012 Hindi Daily from Indore, Bhopal, Jabalpur, Ujjain, Mumbai, Raipur, Gwalior Annapurna Post, Nepal Mr. Hari Gauchan (CEO) +977 -9801531720 Is the National Daily Newspaper in Nepali Open Media Weekly Mr. Anil Dahiya +91 -9999036149 Flagship brand of Open Media Network, the media venture of RP-Sanjiv Goenka Group. The Group, which owns premium brands like Sa. Re. Ga. Ma, Spencer’s etc.

Go Back THANK YOU