Global Transaction Banking Scotiabank Mount Allison University Global

Global Transaction Banking Scotiabank & Mount Allison University Global Transaction Banking | pg. | gtb. scotiabank. com

Scotiabank Card Program - Outline § Welcome/Introductions § Benefits of the Card Program § The System and how it works § Troubleshooting § Questions Global Transaction Banking | pg. | gtb. scotiabank. com

Mount Allison Benefits Welcome/Introductions § www. mta. ca/Community/Administrative_departments/Financial_Services/Pr ocurement/How_to_buy § Policies to help protect end user § Application form § Acknowledgement of Responsibilities Global Transaction Banking | pg. | gtb. scotiabank. com

Savings Opportunity for Mount Allison P-card solutions can deliver significant cost savings …… • • • Process for small dollar items <$1, 000. 00 Simplifies the process Reduces Paperwork Reduction to wait time for order Has a neutral impact on cash flow Limited liability Global Transaction Banking | pg. | gtb. scotiabank. com

Saving Opportunities for Vendors • • Receives Immediate Payment No accounts receivable functions No collection notices Improves cash flow Global Transaction Banking | pg. | gtb. scotiabank. com

Team Members We are all on the same team working towards Pre-Spending Controls the same goal – Cost Savings Program Administrators: Mary, Jenna, Ruth -Responsible for administering cards, program coordination, helping resolve issues and training. Cardholder: -Responsible for completing transactions, obtaining receipts, maintaining card security, adhering to University p-card policy, reconciliation and submitting paperwork correct and on time. Global Transaction Banking | pg. | gtb. scotiabank. com

Spending Controls Appropriate controls to monitor spending and reduce liability • Single dollar transaction limit <$1, 000. 00 • Monthly spending limit $5, 000 • Merchant type (MCC) blocking • Spending restricted by category – No Travel/Entertainment (see T & E Policy) this includes airfare/hotels/restaurants etc. – No Cash Advances – No High Risk III (Casino, Pawn Shops, Liquor Stores) Global Transaction Banking | pg. | gtb. scotiabank. com

Spending Controls con’t Purchases are linked to the GL account associated with the p-card application form. Card user must have 1 -up signature approving purchases before submitting reconciliation and backup. Card user can access account daily to keep transactions up to date 100% audit of card holder transactions Global Transaction Banking | pg. | gtb. scotiabank. com

Acceptable Purchases • Purchase must be business related • Books, subscriptions (but not from the MTA bookstore) • Memberships/registrations (if not blocked by MCC) • Research related goods (where allowed by grant or contract) • Chemicals (where no special permit is required) • Tools, small equipment • Short term rentals (less than 60 days) • Office supplies such as pens, sticky notes, pencils, flash drives • Advertising Global Transaction Banking | pg. | gtb. scotiabank. com

Unacceptable Purchases • Personal Purchases • Any University Bookstore purchases (please use internal account numbers) • Monthly lease payments more than 60 days • Alcohol, narcotics and hazardous chemicals which require special permit • Goods or services from other officers or employees of the University • Wireless Printers, Cellular Phones and other devises not pre-approved by Computing Services • Travel & Entertainment (includes airfare, car rental, hotel, food, alcohol) • Cash advances • High Risk III merchants (second hand stores, pawn shops, jewelry stores) Note: Loaning of your card to others in the department is grounds for loss of use as this action is not permitted. Global Transaction Banking | pg. | gtb. scotiabank. com

How it works! 1. Activate your card 2. Make your approved purchases 3. Be sure that your delivery instructions are correct: -Central Receiving -62 York Street -Sackville NB E 4 L 1 E 2 4. Keep all of your receipts 5. Reconcile your transactions, save your work, attach your receipts, submit your file and send over your paperwork on time. Global Transaction Banking | pg. | gtb. scotiabank. com

Reconciliation § Cardholder receives monthly e-mail to notify of cycle closure. § Cardholder has 5 working days to submit proper paper work and backup § Cardholder access his/her account and ensures account numbers and charges are correct, inserts description as appropriate for the purchase. § Cardholder saves, prints and then submits to “Mary Richards” the monthly statement § Cardholder obtains proper 1 -up signatures § Cardholder sends over paperwork via interoffice mail Be sure that your full card number does not appear on any of the documents that you send over. Global Transaction Banking | pg. | gtb. scotiabank. com

Troubleshooting Declined Transaction – Exceeds single transaction limit – Exceeds monthly total limit – Attempted use where the card is unauthorized to be used (Blocked MCC code) Should a cardholder encounter any of the above situations, a purchase order should be done to accommodate the purchase. Attempts at getting the vendor to split a transaction to avoid the single transaction limit is cause for loss of the use of your card. Global Transaction Banking | pg. | gtb. scotiabank. com

Troubleshooting Con’t Unauthorized Transactions • The cardholder should monitor their card frequently to identify any possible fraudulent activity • Cardholder contacts the supplier to have charges reversed • Cardholder contacts Scotiabank to validate/invalidate charges • Cardholder notifies Financial Services of fraudulent activity • Dispute documents are forwarded to cardholder for signature • New card is issued Thanks very much for your time! Global Transaction Banking | pg. | gtb. scotiabank. com

Logging in to Centresuite Global Transaction Banking | pg. | gtb. scotiabank. com

Centresuite Dashboard Global Transaction Banking | pg. | gtb. scotiabank. com