Glasgow City Council Glasgow UK Council of the

Glasgow City Council Glasgow – UK Council of the year 2015 www. glasgow. gov. uk PRACTICAL ASPECTS OF DELIVERING INFORMATION AND RECORDS MANAGEMENT – GLASGOW 10/3/16

Glasgow City Council Glasgow – UK Council of the year 2015 Welcome to Glasgow Dr Kenneth Meechan Glasgow City Council

Glasgow City Council Glasgow – UK Council of the year 2015 Practical Aspects Of Delivering Information And Records Management • Drivers for change • Practical implementation – people, processes, pound signs • Scanning the misty horizon

Glasgow City Council Glasgow – UK Council of the year 2015 Drivers for change • Main driver is obviously the Public Records (Scotland) Act 2011 • Keeper has recently consulted over how to track and monitor “improvement model” records management plans • Keeper is presently consulting on Proposed Supplementary Guidance on Proper Arrangements for Archiving Public Records • Consultation closes on 14 th March (so hurry!) • Historical child abuse inquiry is also adding impetus

Glasgow City Council Glasgow – UK Council of the year 2015 Practical implementation • Systems help. Processes help. But if you want to make change you need the people on board. • Start from the top and work down • Also start from the bottom and work up – you need both • There are no votes in compliance so you’ll be up against the wall trying to get resources for IM developments • Business cases can be developed but most IM activity creates soft benefits or is a business enabler

Glasgow City Council Glasgow – UK Council of the year 2015 Practical implementation I’m speaking on IM and data protection next week saying this: PRSA gets pride of place because it should underpin all your information governance/information management activity Records Management Plan elements include information security and data protection policies (which includes how you manage and control releases under FOI) – so this should be the glue holding all your IM activity together

Glasgow City Council Glasgow – UK Council of the year 2015 Horizon scanning – icebergs ahead! • Not wanting to steal Frank Rankine’s thunder, but – • The new EU General Data Protection Regulation should, nay must, be on everybody’s radar • Not everything will change, but enough will change to make this the biggest shift in the legal landscape for information governance since the DPA came into force in 2000. • And there is still a lot of uncertainty around the new rules and how the local discretion elements will be implemented

Glasgow City Council Enjoy the rest of the day! Glasgow – UK Council of the year 2015

Glasgow City Council Glasgow – UK Council of the year 2015 www. glasgow. gov. uk