GETTING THINGS DONE Cutting Edge Ideas for better
GETTING THINGS DONE Cutting Edge Ideas for better Time/Life Management from the World’s Best “Big Dave” Staughton
MAKE THE MOST OF §YOUR TIME §YOUR TURNOVER §YOUR TEAM
MAKE THE MOST OF YOUR TIME
Are you BUSY?
Is TIME the REAL PROBLEM ? ?
Lack of TIME can be a symptom of a different problem § § § § CUSTOMER SERVICE – Quality issues PEOPLE – Recruitment / Teambuilding SALES/MARKETING – Ineffective PLANNING – Insufficient PPPPPP FOCUS – Too many Relationships LOGISTICS – Productivity Problem SYSTEMS – E-Myth Mastery Simple SYSTEMS save TIME!
COMMON TIME ISSUES § § § Overwhelm Procrastination Lack of Planning Ignoring Things Deadline-itis Can’t say NO § § § Lack of Focus Take on too much Time Wasting Laziness Lack of Discipline Just Too Busy
Get more out of Life – Be More Effective! KNOW YOUR OUTCOMES § It’s Life Changing – “If nothing changes” § Better Work/Life Balance “Work Smarter not Harder”
IT’S YOUR CHOICE THINGS YOU DO & DON’T DO SUCCESS IS JUST A FEW HABITS EVERY DAY
WHAT’S REALLY IMPORTANT? § § § Last Week Last Month Last Year Last Book Last Seminar In your life? –
Your BELIEFS About TIME Origin of Your Time Beliefs § Time is …… § Being Busy is …… § I haven’t got enough… § Hard work is … § Planning is …. § Board Meetings are ……. § When I have nothing to do I feel… § Deadlines are ….
INCREASE TIME AWARENESS - Get More Clocks!
CHUNK YOUR TIME What activity could YOU do in just 10 minutes? 15 minutes? § Ingvar Kamprad spends his time in 10 minute blocks. You can get lots more from life and increase your productivity by using smaller chunks. 10 minute meeting reports Don’t think in days or hours Think in Minutes!
Dollar Productive Behaviour Your Hourly Rate? Dr Fred Grosse
How much are YOU worth? EXERCISE: Tell your buddy your $$$ Hourly Rate
YOUR TIME VALUE Aim to do High Value Activities that earn your desired hourly rate or above. In order to be more effective you need to Delegate or Outsource low value tasks to people who earn less than your ideal hourly rate
HIGH VALUE ACTIVITIES To be more productive aim to work on High-Value Leveraged Activities such as § Negotiating & Deal making Avoid the many § Developing Systems § Planning & Analyzing LOW VALUE § Recruiting Activities § Coaching & Training (Time Wasters)
Clear the CLUTTER from your MIND § Use a TO DO LIST or Journal to write down all your Brain STUFF and ideas “Have you ever tried to wash a dish when the sink is full of dirty ones” Build your DISCIPLINE Muscle!
The LIST of LISTS 1. TO DO List - Prioritized 2. Procrastination or “Put Off” List 3. NOT to Do List 4. ‘Waiting For’ List – Delegation (not Dump) Prioritize – ABCD!
MAKE THE MOST OF YOUR TIME 1. 2. 3. 4. Planning Prioritising Taking Action Avoiding Overload 5. 6. 7. 8. Saying ‘No’ Delegating Get Organised Master Your Meetings
#1 PLANNING YOUR TIME (& LIFE)
FORMULA FOR SUCCESS VISION + PASSION + ACTION = RESULTS
It TAKES TIME to MAKE TIME!
KNOW YOUR GOALS You Need to Know § Where you are now & Where you want to go (What you Want & don’t Want) Confucius says…
GOALsetting
Jim Carrey $20 m Cable Guy Believe & Achieve Write it down!
#2 PRIORITISING & FOCUS
1848 -1923 Vilfredo Pareto The 80/20 Principle Find the Vital few
The Pareto Principle Vilfredo Pareto, an Economist studied wealth distribution patterns in Italy and discovered that LIFE IS NOT FAIR! that all relationships are NOT equal and that Results are NOT directly proportional to Effort “You need to find the vital few hidden in the trivial many" THE 80/20 RULE 20% of your Efforts give you 80% of your Results 20% of your Customers give you 80% of your Profits
PARETO IN PRACTICE § § Spend more time with Your Best Staff Focus on your Best Customers & Clients Put more effort into “A” Grade Relationships Focus on what you do BEST!
Greg Louganis “Focus”
The Business Lifecycle Green Growth Gooey Big $$$ Going Gone Tragedy Point Desperate A. A. A. Focussed T. T. T. Focus Point Low $$$ START MAX $$ END Years in Business (Varies by Industry)
MORE FOCUS!! A. A. A. § Anything for § Anyone § Anywhere § Anytime § At Any Price T. T. T. § These Things § For These People § At This Location § At This Time § For This Price
KNOW YOUR TARGET MARKETS § § § § Oldies – Cheap, Value Boomers – Want a Good Quality Experience Families – Want it Easy & Painless (Kids)! Tradies – Beer & Sports Biz People – Quality, Fast, Internet Romantic Couples – Indulgence/Comfort Gen Y – Internet, Fun & Green Ethnic / Gay / Special Interest
# 3 – TAKE ACTION! AVOID PROCRASTINATING PROCRASTINATION causes Lateness, Stress and Low Quality work § Break the task down § Just start it! § Set yourself deadlines & Schedule it § Don’t aim for perfection § Build your DISCIPLINE “Muscle”!
MOVEMENT MAKES MOTIVATION to Push out on your Comfort Zone past the Constricting Ring of FEAR! “NOT Too Far Out of your RING OF Comfort TERROR Zone” RING OF FEAR
Expanding Your COMFORT ZONE Your STRENGTHS LEARNING ZONE DANGER ZONE Your WEAKNESSES Your OPPORTUNITIES RING OF FEAR Your THREATS RING OF TERROR Overcome Your WEAKNESSES, Push Past your FEAR to get to Your OPPORTUNITIES
MY PROCRASTINATION LIST § Write out the things you have been “Putting Off” for > 3 mths § § § Ask WHY have I been putting this off? Identify the real REASON (FEAR) or behind the delay Ask “Is it REALLY IMPORTANT to me? ” NO = Dump/Delegate/Outsource YES = DO IT! THREE STRATEGIES 1. GET MORE RESOURCES - identify more resources 2. JUST LOOK – “We’re just looking” 3. BREAK IT DOWN – Create & start STAGE 1 of the project
Your New Mantra “ Do the HARD STUFF First!” “HOPE is NOT an effective Business Strategy”
#4 AVOIDING OVERLOAD § § § Take time off – rest & relax Take regular breaks – stretch/hydrate Plan great Holidays and book them in advance § Eliminate, Outsource or Delegate “Aim for Excellence not Perfection”
# 5 - SAYING ‘NO’ § § Believe you have the right to say no Offer an Alternative Be Honest (avoid lying) Say ‘Thank you’ and Smile “You get what you PUT UP WITH” § ASSERTIVENESS TRAINING
Helmut Panke Global Chairman BMW Choose No!
DUMP IT STOP! - JUST DO LESS Focus What are you NO LONGER going to Do? EXERCISE: Commit to your buddy
# 6 GET ORGANISED § § Reduce Clutter & Paperwork Decide what to keep Use a tickler file www. 43 folders. com
Who would you prefer to do Business with?
DO MORE WITH YOUR TURNOVER
DO THE MOST YOU CAN WITH WHAT YOU ALREADY HAVE ü Your Existing Relationships (Database & WOM) ü Your Existing Enquiries ü Your Website Visitors - Webmarketing! ü Your Local Alliances & JVs ü Your Resources & Assets
TACTICS FOR TOUGH TIMES BACK TO BASICS CA$H, SAVING, SALES, SERVICE, W. O. M. , WEB, SIMPLE MARKETING
Let’s Talk about TURNOVER
TWO PATHS TO PROFIT INCOME – SELL MORE! less EXPENSES – SPEND LESS! equals PROFIT - MAKE MORE!
Q. WHY are you in Business?
Don’t Show Me the MONEY - SHOW ME THE PROFIT!
INCREASING SALES & PROFITS PRIORITY 1. GET THEM TO SPEND (AND BE SATISFIED) 2. GET THEM BACK AGAIN & TELL OTHERS 3. GET MORE PEOPLE IN MAKE YOUR FLY-PAPER STICKY!
Big Dave’s Negotiating Tips § Don’t discount unilaterally § Change the price, change the package - No unilateral concessions § Pricing & Dates Negotiation “By the way have you considered …”
DO MORE WITH YOUR TEAM
First Who? - then What? The Hedgehog Principle
TIME TAKERS – Steal Your Time “You get what you PUT UP WITH” “You get exactly what you DESERVE” More Praise & Love will prevent seeking attention - “Naughty Kids” DEALING WITH STORYTELLERS – “You’re not telling me a story are you? ”
AVOID INTERRUPTIONS Set Your Boundaries & Defend them § “Failure to plan on your part does NOT constitute an emergency on my part” Professional Problem Solver § Trained Helplessness § Do you like being Interrupted? ALL PROBLEMS SOLVED HERE SIGN – ‘Bring me SOLUTIONS not PROBLEMS’
SAVE TIME! TRAIN OTHERS TO THINK A USEFUL COACHING SCRIPT 1. “What would you do? ” 2. “What else could you do? ” 3. “Which option do you think is best? ” 4. “Great Idea – Do That!” Don’t be GREEDY – leave some problems for others to solve!
#8 MASTER YOUR MEETINGS § Ask “Does everybody need to be hear this? ” Reduce the Numbers (use Sub-committees) § Always Know and focus on your Outcome § Always have an Agenda § Be on time for a set time EXERCISE: Who’s your ‘Meeting Maniac’? ?
MORE MEETING TIPS § § Focus on Interaction – NOT Information giving Maximise Accountability Quickly review past Results first Create an Action Plan as you go ACTION PLAN - Who, What, By When – § Remember “Shared Responsibility is No Responsibility” § Challenge & Control your Meeting ‘Time Takers’ –
ENGAGE & ENERGISE YOUR TEAM Poets Fire Story!
BE A BEACON!
ENGAGING YOUR TEAM ENGAGED NOT ENGAGED ACTIVELY DISENGAGED
YOUR LOVE BUCKET
TOP ‘ER UP! § § § PRAISE – Affirm “You’re. . . ” APPRECIATION – “Thanks for. . ” REWARDS - Recognition & Stuff TOUCH – Pats and Hugs! YOU! – Quality Time & Attention § (Ease or Remove my PAIN!) § SAY NO TO SARCASM & WHINGEING
LEADERSHIP REALLY COUNTS “A Fish Rots from the Head” Mood Contagion! 80%
How’s your MOOD in the morning?
SHOW MORE APPRECIATION – But K. I. S. S. ! More REWARDS § Thank you Cards & Notes § Gifts – Flowers & Chocolates § Tickets – Movie & Events § Experiential Rewards SAVE $$$$$$$ Say THANKS § Find out what’s important to them – Golf, Wine? Show them that you really care What gets REWARDED gets REPEATED!
POSITIVE PSYCHOLOGY POSITIVITY = Productivity & Profitability RECOMMEND 3: 1 Praise to Discipline Ratio for Highest Productivity
ENERGISE YOURSELF REFOCUS, REFRAME IT & RE-ENERGISE
Life is Short.
“I should have spent more time at the club”
His Holiness The Dalai Lama The Art of Happiness
Be Grateful
DIED WITH HIS POTENTIAL STILL INTACT
GO Spread the LOVE!
NEXT STEPS WITH BIG DAVE § § Speak to your team at Retreats & Meetings Speaking at Conferences Training Workshops Facilitation of Strategy www. bigdave. com. au Email: bigdave@bigpond. net. au Phone 0408 375100 STAFF, SERVICE , SALES & STRATEGY
- Slides: 81