Getting them to say Yes ETSI Seminar ETSI

Getting them to say “Yes” ETSI Seminar © ETSI 2010. All rights reserved SEM 11 -08

World Class Standards Recognize anyone? 2 SEM 11 -08

World Class Standards Consensus q "General agreement, characterized by the absence of sustained opposition to substantial issues by any important part of the concerned interests and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Ø Note : Consensus need not imply unanimity. " ISO/IEC Guide 2 definition SEM 11 -08 3

World Class Standards The informal way q The show of hands + simple and effective ? ask for those in favour or those against ? • Chairman needs skill ! L no record of who was for or against 4 SEM 11 -08

World Class Standards The informal way q The silent agreement Ø “I see no-one objecting? ” • Useful for large meetings with long agendas or. . . Ø “Does anyone object to this proposal? ” • May produce a very different result! 5 SEM 11 -08

World Class Standards The informal way q The vocal agreement Ø “Could I hear from those in support of this proposal? ” Ø “Does anyone have anything to say in support of this proposal? ” • Useful if you have a stooge in the audience • But don’t get caught! 6 SEM 11 -08

World Class Standards The informal way q The Working Party Ø a need to resolve differing views Ø form antagonists into Working Party Ø they have to find a solution 7 SEM 11 -08

World Class Standards The formal way q Generally, informal methods are preferable q Sometimes, formal methods must be used Ø approval of standards Ø appointment of TB official 8 SEM 11 -08

World Class Standards Voting in TBs q Full Members and Associate Members only Ø Only Full Members for votes on ENs or exclusively EU regulatoryrelated matters q q 71% majority One vote per member No proxy votes No quorum stipulated 9 SEM 11 -08

World Class Standards Voting in TBs Avoid it if you can! SEM 11 -08 10

World Class Standards Voting in TBs q If you have to vote stick rigidly to the rules q Two possibilities: Ø Voting in a TB Meeting Ø Voting by correspondence 11 SEM 11 -08

World Class Standards Voting in TBs q Weighted Individual Voting Ø for voting in a meeting or by correspondence q q q only participating Full and Associate Members may vote voting by proxy not permitted no quorum stipulated vote splitting is not permitted each qualifying Member has only one vote Ø irrespective of number of delegates 12 SEM 11 -08

World Class Standards Voting in TBs q if manual voting is used, each Member may only vote once q if electronic voting, votes may be changed up to close of vote q secret ballots not necessary in general Ø secret ballot must be used for election of a TB official if more than one candidate q voting on TB officials is required to be confidential Ø if voting takes place in a meeting, only the final result appears in the meeting report Ø If voting is by correspondence, only the final result is disseminated 13 SEM 11 -08

World Class Standards Procedure q before the vote: Ø clear explanation of the issues Ø indication of method of evaluation q each participating qualifying member may cast one vote Ø recorded in meeting report Ø opinions of others present (especially Counsellors) should be recorded for information q Chairman should try to unify the meeting 14 SEM 11 -08

World Class Standards Successful? q Vote successful if 71% of votes cast are in favour Ø Abstentions are not included in determining number for votes cast 15 SEM 11 -08

World Class Standards Voting by correspondence q Weighted Individual Voting q sent to all on TB’s membership list Ø Each Full Member and Associate Member on list has one vote Ø if manual voting is used, each Member may only vote once Ø if electronic voting, votes may be changed up to close of vote q q minimum 30 days to vote no quorum stipulated vote splitting is not permitted result sent to all on list within 15 days 16 SEM 11 -08

World Class Standards Voting by correspondence q Unofficial alternative approach: Ø “The issue is considered approved unless legitimate opposition is registered within a specified period of time” 17 SEM 11 -08

World Class Standards What’s the same in 3 GPP? q Vote successful if 71% of votes cast are in favour Ø Abstentions and failure to vote are not included in determining number for votes cast q Chairman must define issues clearly q Result published in meeting report q Secret ballot for TSG/WG Chairmen and Vice-Chairmen if more than one candidate 18 SEM 11 -08

World Class Standards What’s different in 3 GPP? q Project Co-ordination Group (PCG) Ø Ø only Organizational Partners may vote each OP has one vote quorum is 50% of total number of OPs no proxies permitted 19 SEM 11 -08

World Class Standards What’s different in 3 GPP? q TSG/WG - voting in a meeting Ø Ø voting by Individual Members each voting member has one voting member may only cast the vote once a voting member may carry up to five proxies for other voting members Ø quorum is 30% of voting member companies on the TSG/WG’s membership list Ø proxies do not count towards the quorum 20 SEM 11 -08

World Class Standards What’s different in 3 GPP? q TSG/WG - voting by correspondence Ø Ø Ø voting by Individual Members each voting member has one voting member may only cast the vote once voting period = 30 days no quorum 21 SEM 11 -08

World Class Standards And on the subject of Voting. . . 22 SEM 11 -08

World Class Standards Weighted Individual Voting q Vote weighted in accordance to member’s contribution as membership fee q Fee calculated from member’s global electronic communicationsrelated turnover Ø in case of Administrations, on country’s Gross Domestic Product 23 SEM 11 -08

World Class Standards Weighted Individual Voting q q q Voting in a TB Approval of ETSI Standards and ETSI Guides Election of officials to General Assembly Election of Board members and Board Chairman Selection of Director-General Matters relating to European Union (Full Members only) 24 SEM 11 -08

World Class Standards Weighted Individual Voting q Success = 71% of votes cast are in favour q In General Assembly: Ø proxy voting permitted Ø quorum of 50% of weighted votes q Otherwise: Ø no quorum specified q Vote splitting Ø in general, vote splitting is not permitted • because each Member has only one vote, which is weighted • the only exception is for the election of Board members SEM 11 -08 • Each ETSI Member (Full, Assoc) may use as many votes as its individual weight • And may split those votes on as many candidates as it has votes 25 • (see Annex 7 of the Rules of Procedure)

World Class Standards Effect of weighted vote 1400 (GA#55 March 2010) 1200 1000 800 600 400 200 0 Number of Members All Members' voting weights Full Members' voting weights Associate Members' voting weights Admin Manuf NO SP Users Consultancy Research Body Others 59 601 595 6 306 1313 1110 203 77 1039 995 44 60 144 73 71 32 40 40 0 59 73 68 5 79 109 89 20 27 41 33 8 Other Governm. Body 19 26 15 11 26 SEM 11 -08

World Class Standards National Weighted Voting q Approval of EN q Changes to Statutes and Rules q Establishment of national weightings q Not available to countries of Associate Members q Only available to countries having a Member in the Administration, Other Governmental Bodies, or National Standards Organizations category which contributes to ETSI according to the country’s Gross Domestic Product (GDP) 27 SEM 11 -08

World Class Standards National Weighted Voting q Head of National Delegation votes Ø taking account of views of national members q q Weighting determined when nation joins ETSI Quorum of 50% of weighted votes Proxy voting permitted Success = 71% of weighted votes in favour 28 SEM 11 -08

World Class Standards National weightings SEM 11 -08 (December 2007) GERMANY UNITED KINGDOM FRANCE ITALY SPAIN POLAND ROMANIA NETHERLANDS RUSSIA TURKEY GREECE PORTUGAL BELGIUM CZECH REPUBLIC HUNGARY UKRAINE SWEDEN AUSTRIA 29 29 27 27 14 13 12 12 10 10 10 SWITZERLAND SLOVAK REPUBLIC DENMARK FINLAND NORWAY IRELAND SERBIA CROATIA LITHUANIA LATVIA SLOVENIA GEORGIA ESTONIA CYPRUS LUXEMBOURG MALTA ICELAND BOSNIA & HERZEGOVINA 10 7 7 7 7 4 4 4 3 3 3 BULGARIA 10 FYR OF MACEDONIA 3 29

World Class Standards National Weighted Voting q If vote on a standard is negative: q votes of EU & EFTA countries are counted Ø if result is then positive: Ø standard is adopted for the EU & EFTA and all other countries who voted in favour 30 SEM 11 -08

World Class Standards Responses “Yes, if …” and “No, but. . ” are not allowed! q Only unconditional votes are acceptable q In case of “No” votes, reasons must be included 31 SEM 11 -08

World Class Standards Voting q I told you it was better to avoid voting if you can! q So. . . q If in doubt - ask !!! 32 SEM 11 -08

World Class Standards Finally. . . Good luck ! Bonne chance ! Viel Glück ! Held og Lykke ! Buona fortuna ! Powodzenia ! Lycka till ! Mult noroc ! Veel succes ! Onnea ! Buena suerte ! Καλή Τύχη ! Удачи ! etc. . . 33 SEM 11 -08