Get It Together Apps Tips Tricks for Better
Get It Together Apps, Tips & Tricks for Better Time Management Originally Presented at the 2014 National Main Street Conference
Why get organized?
Less Stress
Improve Productivity
Increase “Free Time”
Feel Empowered
Bad News – Good News
METHODS
YOUR METHODS
• • • First In, First Out Calendar Now, Later, Never Project Manager Little First Honorable Mentions
APPS-SOFTWARE
PROS CONS • Available on i. Os, Android • $3. 99 • Syncs with Evernote and Google docs • Calendar view • Customize • Audio reminders • Rich features are challenging to figure out • Does not sync w/ i. Cloud awesome note
PROS • • Available on Android $FREE Simple to use Voice memos CONS • No i. Os • Limited features • No recurring tasks • No calendar view • No subtasks google keep • Not able to handle complex projects or regular tasks
PROS CONS • Available on Microsoft Windows, OSX, i. OS, Android, windows mobile, Microsoft mobile • $FREE… • Simple to use • Free cloud syncing up to 500 notes • Create tables • Buggy • No tagging one note mobile
PROS CONS • • • Syncing can be tricky • Requires a google chrome add on to interact with desktop • No webapp or desktop app • No collaboration Available on i. OS, Android $Free To-do list Clear interface Sync between devices Recurring tasks Audio note taking Today, tomorrow, later view any. do
PROS CONS • Available on i. OS, Android , desktop apps, cross platforms • Free… or $30/yr premium acct • Been around for a while • Email notifications • Sync with calendar • Customizable views • Business users should check out wedoist a web-based project management tool • Premium features are what makes it work well • Pay to search by keywords • No sharing todoist
PROS CONS • • Steep learning curve Available on i. OS, Android 6. 99 or 39. 99 To-do list Syncs between devices Robust file system Customize Assign actions to tasks (phone call, email) 2 do
PROS CONS • Available on i. OS, Os X, Android, Windows Phone 8, Web and Desktop • Free…$45/yr • Easy to input text, images, web content and audio • Great for note taking • Share tasks and notes via email • No calendar sync, reminders or collaboration in the free version • Limited storage in the free version evernote
PROS CONS • Available on i. OS & windows, desktops, tablets, phones • Free… $96(1), $192(5), $480(20) • Syncs with evernote, dropbox, google calendar, cloud • Project management/sharing • Based on Getting Things Done (GTD method) • Pricey • Complicated to get started – learning curve • Calendar shows tasks in list form not weekly or monthly nozbe
YOUR APPS/SOFTWARE
• Wunderlist – (free) easy to use, but has some syncing issues • Tick. Tock • Toodle. Do – (2. 99) simple list interface with folders for android/blackberry • Clear – i. OS specific app with strong task interface • Conqu – ($53/yr) nicely organized android/windows • Habit. RPG – turns your to-dos and projects into a game • Omni. Focus – i. OS, OS X Honorable Mentions
20 TIPS & TRICKS
1. Listen to your biorhythms and organize your day accordingly 2. Block out time on your calendar for specific tasks: don’t procrastinate - hold yourself accountable 3. Set boundaries – learn to say “no” 4. Negotiate with yourself: what tasks can be flexible? 5. Schedule catch-up time
6. Your work environment matters 7. Delegate as much as possible to others 8. If you can't stop interruptions then go elsewhere when you need time alone - Fight for your right to work uninterrupted when you need to 9. Always probe deadlines to establish the true situation - people asking you to do things will often say 'now' when 'later today' would be perfectly acceptable 10. Plan - It's impossible for anyone to do a good job without the opportunity to plan and prioritize 11. What to do with big tasks - How do you eat an elephant?
12. Remember that it's impossible to get everything done (20 percent of your thoughts, conversations and activities produce 80 percent of your results) 13. Always look for ways to do things faster and smarter 14. Put up a “do not disturb” or “office closed” sign when you absolutely have to get work done 15. Build solid processes 16. Manage time wasters phone – use voice mail, complete actions immediately after call, set aside a time of day to return calls visitors – set office hours inside your operating hours, set appointments meetings – if you are leading a meeting start and end on time, keep to the agenda, don’t let people rabbit trail
17. Streamline social media tasks Hoot. Suite Wordpress-Facebook-Twitter 18. Make your last task each day to schedule the next day 19. Ask people who get a lot done, how they manage their time 20. Implement your plan
YOUR TIPS & TRICKS
Wrap Up and Closing Thoughts NMMS Promotions Program Associate Robyne Beaubien robyne@robynebeaubien. com 575. 791. 8309
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