Geospatial Lo B Update FGDC Coordination Group Meeting

Geospatial Lo. B Update FGDC Coordination Group Meeting February 12, 2008

Geo Lo. B Work Group Updates • • Joint Business Case – Chair: Michael Thieme (DOC- Census) Lifecycle Management – Chair: Wendy Blake-Coleman (EPA) Performance Management – Chair: John Mahoney (DOI/USGS) Common Services – Chair: Matt Leopard (EPA) Grants and Contracts – Chair: Lew Sanford (DOJ) Geo-Enabled Business – Chair: David Paschane (VA) Enterprise Architecture – Chair: Doug Nebert (DOI/FGDC) 2

Joint Business Case Work Group Workgroup Lead: Michael Thieme (DOC-Census) Team Members: Brett Abrams (NARA), Chris Barnard (DHS), Wendy Blake. Coleman (EPA), Jeff Booth (DOE), John D'Alessandro (GSA), Sandra Downie (GSA), Randy Fusaro (DOC-Census), Roxanne Lamb (USGS), John Mahoney (USGS), David Paschane (VA), Lew Sanford (DOJ), George Del. Prete (GT), Jeremy Brown (GT) Major Tasks: • Revisions/Updates to Exhibit 300 • Earned Value Management (EVM) Reporting Vision: • Gain approval of Senior Agency Officials for Geospatial Information (SAOGI), Department of the Interior, and OMB on the program’s business case 3

Joint Business Case Work Group Measures: • Exhibit 300 submissions achieve a score of 31 or higher • EVM Reports submitted on time Key Milestones: • Submission of revised FY 09 Exhibit 300 (February 29, 2008) • Increased score for submitted FY 09 Exhibit 300 to 31 points or higher (February 29, 2008) • Quarterly EVM Reporting (April 15, 2008; June 30, 2008; September 30, 2008) • Submission of FY 10 Exhibit 300 (August 22, 2008) Next Steps: • Submission of revised FY 09 Exhibit 300 • Gather data for FY 08 Q 2 EVM Report February 29 March 30 4

Lifecycle Management Work Group Lead: Wendy Blake-Coleman (EPA) • Team Members: Brett Abrams (NARA), James Barrett (DOI-USGS), Jeffrey Booth (DOE), Dennis Crow (USDA), John D'Alessandro (GSA), Sandra Downie (GSA), Andrew Freckmann (DHS-OCIO/GMO), Randy Fusaro (DOC-Census), Karen Hanson (DOI-USGS), Travis Hardy (DHS-OCIO/GMO), David La. Branche (DOD-OSD), Tony La. Voi (DOC-NOAA), Michael Lee (DHS), Lorri Peltz-Lewis (DOI-BOR), Bob Pierce (DOI -USGS), Lew Sanford (DOJ), Scott Cameron (GT), Jeanette Hand (GT) Major Tasks: • Task 2: Evaluate existing geospatial data lifecycle; develop common/standard terminology and processes for the stages of the data lifecycle; and establish data steward responsibilities and performance measures associated with the phases of the lifecycle. Identify common capabilities to allow cost-benefit ROI for shared services associated with each lifecycle phase • Task 3: Review component themes of A-16 and reconcile with user needs Vision: • Improve government support of Federal agency missions and business activities related to the creation, collection, use, and distribution of A-16 data sets though consistent management processes as well as harmonized data definitions, feature classes, and standards 5

Lifecycle Management Work Group Key Milestones: § FDGC approved lexicon of data lifecycle stages (March 31, 2008) § Proposal for government-wide management of data lifecycle for most significant data sets (September 30, 2009) § Development of a repeatable process for modifying A-16 appendices and recommendations for specific A-16 changes (September 30, 2009) Next Steps: § Coordinate meeting with Performance Management to determine interdependencies § Submission of a draft data lifecycle lexicon § Meet with agency data production managers to field test the lexicon by characterizing their data sets in relation to the lexicon February 15 February 29 March 31 Subteams: The Lifecycle Management Team has created 3 subteams: § A-16 Subteam (Dennis Crow, lead) § Lifecycle Subteam (Jeff Booth, lead) § Theme Content Subteam (Mike Lee, lead) 6

Performance Management Work Group Lead: John Mahoney (DOI-USGS) Team Members: Wendy Blake-Coleman (EPA), Jeffrey Booth (DOE), Dennis Crow (USDA), John D'Alessandro (GSA), Rob Dollison (DOI-USGS), Sandra Downie (GSA), Lee Fahrner (SE Solutions), Randy Fusaro (DOC-Census), Shawn Johnson (DOD-NGA), Roxanne Lamb (DOI-USGS), Michael Lee (DHS), David Morehouse (DOE), Bob Pierce (DOI-USGS), Lew Sanford (DOJ), Michael Thieme (DOC-Census), Scott Cameron (GT), Jeanette Hand (GT) Task 1: Review/Update FGDC Guidance Documents § Transition Lo. B Task Force to FGDC Coordination Group § Review and revise FGDC organization to align with Lo. B objectives § Complete Lo. B Performance Management Plan § Review OMB Circular A-16 to identify desired near-term and longer-term changes, particularly with respect to data themes and theme leads; secure FGDC Steering Committee and OMB approval of changes § Develop and submit Geo Lo. B Tactical Plan to OMB per Passback guidance § Align FY 09 FGDC CAP grant solicitation with JBC and Program Management Plan objectives Guidance Documents Vision: § Provide the mechanism for reporting and accountability within the Geo Lo. B to foster the completion of the nine other tasks of the Lo. B 7

Performance Management Work Group Key Milestones: § Memorandum from Deputy Secretary Scarlett designating Coordination Group as assuming the responsibilities of the Geospatial Lo. B Task Force (February 1, 2008) § Final version of Geo Lo. B Performance Management Plan (February 15, 2008) § Submission of the final OMB Strategic Plan (March 3, 2008) § OMB concurrence with proposed changes to A-16 Appendix on data themes (March 31, 2009) Next Steps: § Complete action items from meeting held on January 31 Ongoing § Coordinate meeting with Lifecycle group regarding February 15 interdependencies § Completion of OMB Strategic Plan per Passback March 3 8

Common Services Work Group Workgroup Lead: Matt Leopard (EPA) Team Members: Chris Barnard (DHS), Steven Bell (GSA), Wendy Blake-Coleman (EPA), Ryan Block (GSA), Chris Carlson (USGS), Connie Ciccolella (GSA), Christopher Kemp (NASA), Tony La. Voi (NOAA ), Mark Negri (USGS), Ken Pathak (DOD-ACE) Lew Sanford, Jr. (DOJ), Joshua Kriger (GT), Jeremy Brown (GT) Major Tasks: § Task 4: Expand smart-buy (and alternatives) efforts for geospatial data and technologies § Task 8: Implement MOUs/SLAs/ELAs for common geospatial services Vision: § Ensure that every agency has the same access to a federal–wide portfolio of the best geospatial tools, data, software, and services through well-negotiated contracts and common interagency agreements in order to maximum time and cost savings across all participating government entities 9

Common Services Work Group Measures: § Two federal cross-licensing agreements accessible to small, large, and medium size federal agencies by end of calendar year 2008 yielding quantifiable cost savings and value-added services § Make available 3 common tools and services for adoption across federal agencies Key Milestones: § Completion of ELA scope requirements and Acquisition Plan (January 31, 2008) § Selection of ELAs to pursue (April 30, 2008) § Completion of ELA Negotiation Strategy (June 30, 2008) § Deployed/Hosted Registry of Reusable Tools and Components (February 27, 2009) § Template for Data, Tool and Policy Sharing (March 31, 2010) Next Steps: § Tool repository proposal, and ELA Negotiation Strategy Early February § Initial Agency Licensing Needs Matrix/Report February 29 § Common Services Work Shop March 5 10

Grants & Contracts Work Group Workgroup Lead: Lew Sanford (DOJ) Team Members: Wendy Blake-Coleman (EPA), Emanuel Ekwo (EPA), Mark Herbst (Do. D), Sylvia Lynch (DOT), Kate Oliver (DOI), Van Pace (DHS), Lorri Peltz. Lewis (BOR), Robert Polson (HHS), Rosemary Springer (DHS), Gita Urban. Mathieux (FGDC), Ronald Wilson (DOJ), Scott Cameron (GT), Jeremy Brown (GT) Major Tasks: § Task 6: Develop and implement common grants language for geospatial information and services § Task 7: Develop and implement geospatial requirements language for Federal contracts (FAR, DFAR) Vision: § Through the implementation of binding terms and conditions in federal grants and contracts that serve a variety of programmatic purposes, reduce duplicative expenditures of federal and nonfederal funds through the more thorough and consistent use of available geospatial data, and to accelerate governmental decision-making processes by avoiding time wasted in unnecessary data acquisition 11

Grants & Contracts Work Group Key Milestones: § Adoption of proposed grants guidance language in 2 CFR (September 31, 2008) § Development of voluntary agency-specific contract language models (September 31, 2008) § Approved timeline for changes to FAR/DFAR or addition to contracts (December 31, 2008) Next Steps: § Act on initial OMB willingness to resume making progress on grants and contracts language § Capitalize on receptiveness of DOD Grants Policy Committee § Meet with OMB/OIRA regarding Paperwork Reduction Act (PRA) issues concerning grants § Determine process for grant updates to 2 CFR February 15 February 29 12

Geo-Enabled Business Work Group Workgroup Lead: David Paschane (VA) Team Members: Wendy Blake-Coleman (EPA), Mark Bradford (DOT), Rob Dollison (DOI-USGS), Sandra Downie (GSA), Jacque Fahsholtz (DOI-USGS), Pete Gienke (GLC), John Huddleston (DOC-NOAA), David La. Branche (DOD-OSD), Lew Sanford, Jr. (DOJ), Jon Sperling (HUD), Walter Svekla (GMU), Ronald Wilson (DOJ), Joshua Kriger (GT), Jeanette Hand (GT) Major Tasks: § Task 5: Develop outreach programs and materials for non-traditional geospatial audience to demonstrate the value of “place based” approaches and geospatial technology § Task 10: Provide a broker service for data searching among agencies that will build on and improve existing systems Vision: § Prepare Federal program managers and executives to identify (a) their geoenabled business needs, (b) gaps in their geospatial capabilities, and (c) opportunities for collaboration in their business outcomes; collectively, leading to economies of scale in purchasing power and cost avoidance 13

Geo-Enabled Business Work Group Key Milestones: § Final Communications Strategy and Implementation Plan (February 15, 2008) § Completion of first round of CAP Grants evaluation and compilation of best practices (June 30, 2008) § Complete pilots to assess the geo-enabling of information exchange networks among Federal and partner networks (October 10, 2011) Next Steps: § Host focus groups for federal agency program managers February 26 regarding geospatial communications preferences and messages § Incorporate revisions to the draft Communications Plan based March 13 on feedback from workgroup leads 14

Agency Resources per Workgroup (1 of 2) Workgroup Agency Joint Business Case Performance Management Geo-Enabled Common Business Services Grants & Contracts Lifecycle Management Enterprise Architecture DHS 1 1 DOC-Census 2 2 1 DOC-NOAA 1 1 1 DOD-ACE 1 DOD-NGA 1 DOD-OSD DOE 1 DOI-BLM 1 1 1 2 1 1 DOI-BOR 1 1 DOI-FGDC 1 DOI-IOS 1 DOI-USGS 2 4 1 2 1 DOJ 1 1 2 1 1 15

Agency Resources per Workgroup (2 of 2) Workgroup Agency Joint Business Case Performance Management Geo. Enabled Business Common Services Grants & Contracts Lifecycle Management Enterprise Architecture DOT 1 2 EPA 1 1 1 2 1 1 1 GSA 2 2 1 1 2 HHS 1 HUD 1 NARA 1 1 NASA 1 NSF 1 USDA 1 1 VA 1 1 16

Agencies Currently Without Work Group Representation • • Dept. of State DOL ED FCC • • • NRC OPM USAID • • • SBA SSA Treasury 17