Geospatial Data Preservation Access Raising Awareness in Wisconsin

Geospatial Data Preservation & Access: Raising Awareness in Wisconsin Jaime Stoltenberg Map and Geospatial Data Librarian Arthur H. Robinson Map Library University of Wisconsin-Madison Wisconsin Land Information Association February 18, 2011

Geospatial Data Preservation • What does this mean? • Persevering ‘at risk’ & temporally significant digital geospatial content – not just backing up your current version • Why is this important? • Existing copies are at risk of being overwritten when updates or changes are made • Who should care? • Data creators, consumers and curators • What is the benefit? • Direct user, social, government/operational, strategic/political, historic research, legal • Common driver: access to historic content for temporal analysis

National Efforts: Geo. MAPP • Geo. MAPP = Geospatial Multistate Archiving & Preservation Partnership • Funded by the Library of Congress NDIIPP (National Digital Information Infrastructure & Preservation Program) • Funded partners: North Carolina, Utah, Kentucky • Informational partners: Washington D. C. | Georgia | Maine | Maryland | Minnesota Montana | New York | Texas | Wisconsin | Wyoming

National Efforts: Geo. MAPP What the Geo. MAPP team recommends…and what we are working on in Wisconsin 1. Collaboration is a key component to establishing a unified approach to preservation 2. Create business case documentation 3. Investigate the existing preservation landscape 4. Make it official – create GIS specific records retention schedules • Descriptive detail is a wise preservation investment 6. Spread the word about what you’re doing

National Efforts: Geo. MAPP Retention Schedules: suggested frequency Layer Name Preferred Frequency Minimum Frequency Includes Attributes? Parcels Quarterly Annually Yes Street Centerlines Quarterly Annually Yes Corporate Limits Quarterly Annually Yes Zoning Annually Yes Address Points Annually Yes Orthophotography When Created No Utilities Annually Yes E-911 Themes Annually Yes

National Efforts: NDSA • National Digital Stewardship Alliance (LOC and others) • Working Groups: 1. Content 2. Standards & Practices 3. Infrastructure 4. Innovation 5. Outreach

National Efforts: NDSA Outreach Working Group • Chairs: Carol Minton Morris (Dura. Space. org) Butch Lazorchak (LOC) • 52 other members • Scope of work: 1. 2. 3. 4. Identifying and promoting key digital preservation information resources: Clearinghouse of Digital Preservation Information Utilizing social media tools to spread the message Defining opportunities for outreach within the NDSA & to the community beyond

National Efforts: NDSA Defining opportunities: • • Public Awareness Campaign Partner Recruitment Identifying Important Collections for Stewardship Outreach to Potential Information Stewards Action teams: • Statement of Purpose • Audience • Outreach Resources

Future Plans in Wisconsin • Continue to participate in national calls with both Geo. MAPP and NDSA for the next several years • Begin collecting information to help us understand Wisconsin’s current preservation landscape. • Seek partnerships with the WI Historical Society, the State Records Center and/or individuals in WI counties that have a legal mandate to preserve digital land records information. • Share recommendations and hopefully provide tools and guidance for successful implementation of preservation plans across the state.

What you can do right now… • “Save the bytes!” Identify data that is temporally significant • Create good FGDC metadata - include currency date, software version, and description of file naming convention • Use a simple data management structure (ex: Dane Co. historic parcel data) • Treat the archive as a living thing

Questions? Contact Information: Jaime Stoltenberg Map & Geospatial Data Librarian UW Department of Geography Arthur H. Robinson Map Library jstoltenberg@wisc. edu 608 262 -1471