Georgia Requirements for School and Childcare Attendance Presentation

Georgia Requirements for School and Childcare Attendance Presentation to: Presented by: Date:

Conflicts of Interest and Disclosures • Neither the planners or presenters indicated that they have any real or perceived vested interest that relate to this presentation nor any relationships with pharmaceutical companies, biomedical device manufacturers, and/or other corporations whose products and services are related to the vaccines we discuss. • There is no sponsorship or commercial support being received for this activity. • The mention of specific brands of vaccines in this presentation is for the purpose of providing education and does not constitute endorsement by the provider or ANCC of any commercial products. • For certain vaccines this may represent a slight departure from or off-label use of the vaccine package insert guidelines.

Notice of Requirements • To obtain nursing contact hours for this session, you must be present for the entire presentation and complete and submit an evaluation. • Contact hours for this session will be available 5/1/2014 through 8/31/2015 only for those who successfully complete this educational activity.

Objectives • Explain vaccine preventable diseases and morbidity rates for preventable diseases in GA • Discuss the GA immunization law and DPH rules and regulations for GA immunization certificates and also the new seventh grade school requirements • Describe the public health assessment process and the responsibilities of providers, schools and parents enforced by the law • Describe the standards for issuing and filing certificates of immunizations • Identify common errors seen on GA Immunization certificates

Topics • Review of childhood vaccine preventable diseases • Georgia immunization requirements for preschool, child care, and school attendance; including the implementation of the new 7 th grade requirements • Review updates to the new Immunization Certificate and the policy guide for completing form 3231 • How to monitor, follow up and enforce the requirements for the certificate of attendance • Review available resources for providers, schools and parents

The Impact of Vaccines Disease Average Annual Reported Cases Pre-vaccine* Smallpox Diphtheria Measles 48, 164 175, 885 503, 282 Mumps Pertussis 152, 209 147, 271 Polio (paralytic) Rubella Congenital Rubella Syndrome Tetanus H. Influenzae Type b Age<5 years Cases in U. S. 2013** GA Cases 2013 % Reduction In U. S. 2013 Eradicated worldwide in 1980 0 0 100% 187 0 >99. 9% 10 317 99. 6% 80. 6% 16, 316 47, 745 823 28, 639 1 0 0 0 99. 9% >99. 9% 100% 1, 314 20, 000 26 31 0 0 98. 0% 99. 8% *MMWR 48(12); 243 -248 April 2, 1999 ** MMWR 63(32); 702 -715 August 15, 2014 584 N/A = Data not available

Herd Immunity Immunized individuals block infection from reaching those who are unimmunized UNIMMUNIZED INFECTED = immunized

Diphtheria Required for school and child care attendance Tetanus Pertussis

Hepatitis B

Hepatitis A Required for school or child care attendance for children born on or after 1 -1 -06

Haemophilus influenzae Type b (Hib) Required only for child care and pre-K attendance

Polio Required for school and childcare attendance Ref. MMWR 2009; 58 (30); 829 -830 (August 7, 2009) Source: World Health Organization

Measles, Mumps, Rubella Measles (M) Source: Creative Commons Source: American Academy of Pediatrics Red Book On Line Visual Library Rubella (R) Mumps (M) Congenital Rubella (R)

Varicella (Chickenpox) © Copyright American Academy of Pediatrics

Pneumococcal Disease Required for child care and pre-K attendance

Meningococcal Disease New 7 th Grade School Requirement

Just as a reminder…… Regardless of: – the availability of vaccine – the funding of the vaccine (VFC, statesupplied, or private stock) – whether the vaccine is required for school or child care or not………. FOLLOW ACIP Recommendations!!!

Requirements for School and Childcare Attendance

Vaccines Required for School and Childcare Attendance: • Consistent with the Recommended Childhood and Adolescent Immunization Schedule • Require children to be age appropriately immunized against each of the specified vaccine preventable diseases

Goal • Vaccines work Goal 100 % compliance rate • Immunization Laws work • Partnerships work

DPH Rules and Regulations • Provide definition of terms • Stipulate the specific requirements – List required vaccines or – Acceptable proof of immunity – Define medical and religious exemptions • Provide directions for issuing, maintaining, and inspecting certificates GA Rules and Regulations updated for the 2014 -2015 school year to reflect the new school requirements. (511 -2 -2)

3231 REQ

3231 INS

Form 3231

Certificate of Immunization (Form 3231) • A child must have a certificate on file at each facility or school he attends • Photocopies of appropriately completed and signed certificates are acceptable • If a certificate is not on file for each child attending, the facility is held legally responsible • A licensed Georgia physician, APRN, PA or public health official is responsible for the interpretation of and compliance with the requirements for vaccines and completing the certificate • Only physician offices and health clinics can obtain blank certificates

“X” Marks the Spot • If child is under four years of age, a certificate: – Must be marked with a “Date of Expiration” – Must have vaccine administration dates, year of disease diagnosis, positive serology, disease history, or medical exemption • If child is over four years of age, a certificate must be completed with: – Vaccine administration dates, year of disease diagnosis, positive serology, disease history, or medical exemption; and – An “x” in the “Complete for K-6 th Grade“ box along with a “Date of Expiration”; or – An “x” in the “Complete for 7 th Grade or higher” box and “K-6 th Grade” box if all required vaccines for school attendance have been documented

Certificate Expiration Date • Expires on the date entered as “Expiration Date” • Must be replaced with a current certificate within 30 days after the expiration date, or child is excluded from attending • Allows for a child who does not meet all the immunization requirements to attend child care or school while he is catching up • Required for all children four years and older who have not completed vaccine requirement for 7 th grade • Required if a medical exemption for a vaccine(s) is marked • Should not be completed if “Complete for 7 th Grade or higher” is marked

“Complete for School Attendance” • Do not expire • May be issued only to children who: – Are four years of age or older; and – Have met all the requirements for school attendance as outlined in the Policy Guide 3231 REQ; and – Have all the required vaccine administration dates or natural immunity dates filled in; and – Do not have a “Date of Expiration” completed

Diagnosed Serology History Medical Exemption Immunity and Medical Exemptions

Exemptions Medical: – Should be used only when there is a physical disability or condition that contraindicates immunization for that specific vaccine – Should be documented in the medical exemption box indicated for each vaccine – Should be reviewed annually

Exemptions Religious: – Not documented on the certificate – No special certificate available or needed – Documented by a notarized affidavit stating that immunization conflicts with the parent/guardian’s religious belief – Notarized statement should be kept on file by the school or facility in lieu of a Certificate of Immunization – Do not expire

Child Care Vaccine Requirements The number of doses for each required vaccine depends on the child’s age at the time of child care attendance. – If under 4 years of age, child will always need more doses and Certificate of Immunization should have a current “Expiration Date” indicated. – If 4 years or older, and has met all requirements for school entry, the Certificate of Immunization is marked as “Complete for K through 6 th Grade, ” with a “Date of Expiration” indicated for 7 th Grade vaccination requirements.

School Vaccine Requirements • A “new entrant” enrolling in a Georgia school at any grade or level, must be age appropriately immunized with all the required vaccines. • The number of doses for each vaccine depends on the child’s age at the time of school entry • Once enrolled and a “Complete for 7 th Grade or higher ” certificate is on file further immunizations may be recommended but are not required. – Reminder: Check for one dose of Tdap and one dose of MCV 4 at entry into 7 th grade for those students born on or after 1 -1 -2002 and all “new entrants” 8 th through 12 th grades – Also double check for 2 doses of measles, mumps, and varicella or immunity status

Immunization Assessments The following information is recorded during the immunization assessment: Ø Number of children enrolled Ø Number of children who have valid current certificates Ø Number of children with expired certificates Ø Number of children with current 30 -day waivers Ø Number of children with religious exemptions Ø Number of children with medical exemptions Ø Number of children with certificates marked “complete” but missing required doses Ø Number of children with no documentation on file

School Immunization Assessments – Children entering kindergarten, 7 th grade and all “new entrants”, must adhere to new school requirements based on the revised rules and regulations. – Students K-6 that have a Form 3231 that is marked as “Complete for School Attendance” must obtain a new 3231 prior to 7 th grade reflecting all new required vaccines. – Children who have certificates that will expire after 7 -1 -14 are considered to be current until the “Date of Expiration”. They should obtain a new 3231. – Children in 7 th grade or higher born prior to January 1, 2002 and have a “Complete for School” certificate on file, do not need to obtain a revised certificate.

3: Completing both boxes: When all requirements have not been met 10: “Complete for School” checked for child under age 4 9: No dose DTa. P after 4 th birthday 2: Doses Hep B spaced incorrectly 11. No dose of Tdap or MCV 4 for students born on or after 1 -1 -2002 entering 7 th grade or “new entrants” 7: 1 st dose MMR given before age 1 yr. 6: 1 st dose varicella given before age 1 yr. 8: No 2 nd dose varicella documented 5: Varicella Immunity not documented by vaccine or hx/dx/serology date 4: Address and/or contact information not completed 1: No physician, APRN or PA signature

Maintenance of Certificates To be valid, certificates must be current – Certificate becomes invalid on the “Date of Expiration” – Child must submit a current certificate within 30 days after the expiration date or be excluded from attendance – Facility or school is responsible for notifying parent/guardian of an upcoming expiration date and requesting a current certificate be submitted – Any school/facility official who does not enforce the requirements shall be guilty of a misdemeanor

Filing of Certificates • All children enrolled must have a valid Certificate of Immunization on file • Certificates must be available for inspection by health officials • If child attends more than one facility, a photocopy to the second facility is acceptable • If child leaves or transfers to another school or facility, the certificate should be given to a parent/guardian or sent to the new school/facility • In the case of religious exemption, a dated notarized statement must be on file

Tickler Filing System • Immunization Guidelines for Child Care Facility Operators & School Personnel (Form 3258) provides “how to” instructions • Tickler system is method for filing and maintaining current certificates (set up by month and year) • Remind parents or care givers • Give parents information sheet about requirements • Document follow-up • Enforce requirements

Georgia Registry of Immunization Transactions and Services (GRITS)

Responsibilities • Physicians and Public Health Clinics: – Know current legal requirements for attendance and accurately completing the certificate – Administering immunizations according to the current Recommended Childhood and Adolescent Immunization Schedule – Report the occurrence of any disease listed on the “Notifiable Disease List” – Report any adverse event following the administration of a vaccine to VAERS • Child Care and School : – – Review the certificates for validity prior to accepting Develop a system for immunization certificate management/Tickler system Have certificates available for inspection and audit by health officials Report the occurrence of any disease listed on the “Notifiable Disease List” • Parent/Caregiver: - Stay on immunization schedule – Obtain immunization certificate – Provide copy of certificate to each facility

IT STARTS WITH YOU!

VAERS

Notifiable Disease Reporting

Healthcare Personnel (HCP) Need These Immunizations: • Annual influenza vaccine • Tdap or Td • Hepatitis B (exposure risk) Check immunity Validate immune status of: • Varicella • Measles, Mumps & Rubella(MMR) Are YOU up to date?

Resources • Local health department • District Immunization Coordinator • GA Immunization Program Office – On call Help line: 404 -657 -3158 – GRITS Help Line: 1 -866 -483 -2958 – VFC Help Line: 1 -800 -848 -3868 – Website http: //dph. georgia. gov/immunization-section – Your local Immunization Program Consultant (IPC) – Epidemiology: 1 -866 -782 -4584 • GA Chapter of the AAP • GA Academy of Family Physicians

http: //dph. georgia. gov/immunization-section