Geographic Records Management http www fbi govucrnibrsmanualshand book

Geographic Records Management

§ http: //www. fbi. gov/ucr/nibrs/manuals/hand book. pdf § http: //www. cops. usdoj. gov/mime/open. pdf ? Item=515

Geographic Filing § Alphabetically organizing records by geographic region, area, or location

What trends lead to businesses expanding geographically? § Improved communication technology § Inter-state and international mergers and partnerships § International trade § E-commerce

Advantages § Convenience § Analysis § Management

Disadvantages § Complexity § Need for indexes

Types of Geographic Arrangements § Dictionary § All units alphabetical § Encyclopedic § Alphabetic regions or divisions § Subdivisions alphabetic within regions

Indexes § Alphabetic Index of all correspondents § Master Index of all filing units § Page 294

Cross Referencing § Organizations with multiple addresses § Organizations doing business under other names

§ What are the advantages and disadvantages of the geographic storage method?

Questions: § Explain the difference between the lettered guide plan and the location name guide plan. § What are three types of cross-references used in geographic storage?

§ Cross reference sheets in folders. § Cross reference guides as permanent markers. § Cross references on folder tabs (see also)