GENERAL ELECTION 2014 WELCOME TO PRESIDING OFFICERS DUTIES

GENERAL ELECTION 2014 WELCOME TO PRESIDING OFFICERS

DUTIES AND FUNCTIONS OF POLLING OFFICERS I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE Attend all rehearsal and Training Clarification Classes of doubts Modus operandi of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS I. ACQUAINT THOROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS II. ON THE DAY PREVIOUS TO POLL 1. Arrival at the Distribution Centre 2. Identification of polling station 3. Familiarizing the Polling Team 4. Itinerary to and from the PS 5. Collection of Polling Materials.

MOST IMPORTANT POLLING MATERIALS ELECTRONIC VOTING MACHINE BALLOTING UNIT CONTROL UNIT

MOST IMPORTANT POLLING MATERIALS Marked copy of Electoral roll Register of Voters (17 A) Voters Slip Indelible ink Tendered Ballot paper Arrow cross mark Self inking pad Metal seal Copy of specimen signature of candidate / Election agent

MOST IMPORTANT POLLING MATERIALS Paper seal Strip Seal Special tag Address tag Presiding Officer’s Diary, Declaration etc Sample of EVM Balloting Unit Copy of Order No. 51/8/7/2008/EMS(Inst. II) dt. 11. 8. 08 16 Point Report as per Annexure XV

MOST IMPORTANT POLLING MATERIALS A detailed list of polling materials incorporated in Annexure V of Presiding Officers Hand Book.

DUTIES AND FUNCTIONS OF POLLING OFFICERS II. ON THE DAY PREVIOUS TO POLL 6. ARRANGEMENT OF POLLING STATION a. Set up of PS (Slogans / Photo etc should be covered or removed) b. Set up of Voting Compartment c. Display of Notices.

DUTIES AND FUNCTIONS OF POLLING OFFICERS I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURES II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS III. BEFORE COMMENCEMENT OF POLL 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS III. BEFORE COMMENCEMENT OF POLL 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS 1. Assignment of Duties to Polling Officers 1 st POLLING OFFICER 2 nd POLLING OFFICER 3 rd POLLING OFFICER

DUTIES AND FUNCTIONS OF POLLING OFFICERS 1. Assignment of Duties to Polling Officers 1 ST POLLING OFFICER In charge of marked copy Verification of identity of Electors Read out serial No and entry of the elector in the electoral roll

DUTIES AND FUNCTIONS OF POLLING OFFICERS 1. Assignment of Duties to Polling Officers 1 ST POLLING OFFICER Marking in the Photo Electoral Roll PB

DUTIES AND FUNCTIONS OF POLLING OFFICERS 1. Assignment of Duties to Polling Officers 1 ST POLLING OFFICER Minor errors in the EPIC and Electoral roll may be ignored and over looked.

DUTIES AND FUNCTIONS OF POLLING OFFICERS 1. Assignment of Duties to Polling Officers 2 nd POLLING OFFICER Obtain In charge From the upper tip of the Signature ornail to the of st joint Thumb bottom of the 1 indelible ink In charge of Impression Issuance Register of of each of Voters elector Voters slip

DUTIES AND FUNCTIONS OF POLLING OFFICERS 1. Assignment of Duties to Polling Officers 3 rd POLLING OFFICER In charge of Control Unit Ensuring indelible ink mark Activating the Balloting Unit These duties can be performed by the presiding Officer where the number of Electors is small.

DUTIES AND FUNCTIONS OF POLLING OFFICERS III. BEFORE COMMENCEMENT OF POLL 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS 2. Appointment of Election Agents Appointment letter in Form No. 10 Appointment by candidate or his election agent Revocation by candidate or his election agent Compare specimen signature in case of any doubt Pass for polling agents

DUTIES AND FUNCTIONS OF POLLING OFFICERS 2. Appointment of Election Agents Seating of polling agents 1. Candidates recognized by the National Parties 2. Candidates recognized by the State Parties 3. Candidates recognized by State Parties of other States who have been permitted to use their reserved symbols in the constituency. 4. Candidates of registered unrecognized parties 5. Independent candidates

DUTIES AND FUNCTIONS OF POLLING OFFICERS III. BEFORE COMMENCEMENT OF POLL 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM

3. Preparation of EVM Press the latch Pull out the cover

3. Preparation of EVM Connect Balloting Unit and Control Unit with connecting cable

3. Preparation of EVM Switch on Power using Toggle Switch

3. Preparation of EVM Close the Rear Compartment

DUTIES AND FUNCTIONS OF POLLING OFFICERS III. BEFORE COMMENCEMENT OF POLL 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM

MOCK POLL Set to zero (0) by clearing the machine Press “Ballot” button. Busy lamp in the display section will glow RED Simultaneously, the ready lamp in the balloting unit will also start glowing GREEN

MOCK POLL Ask any polling agent to press any of the candidate’s button on the balloting unit Then the ready lamp on the balloting unit will go off.

MOCK POLL Simultaneously the candidate’s lamp near the button will start glowing RED Also a ‘beep’ sound will be heard from the control unit

MOCK POLL After a few seconds, the red light near the Candidate’s name, red light in the busy lamp and the beep sound will go off This indicates the recording of vote in the Control Unit

MOCK POLL Repeat the process with the remaining agents Press “Total” button for tallying the total votes polled At the end of mock poll, press “CLOSE” button

MOCK POLL Next press “Result” button Then the display panel will show the result Certificate of Mock poll Next press “Clear” button and show the count zero (0) to the agents

DUTIES AND FUNCTIONS OF POLLING OFFICERS III. BEFORE COMMENCEMENT OF POLL 1. Assignment of Duties to Polling Officers 2. Appointment of Election Agents 3. Preparation of EVM 4. Mock Poll 5. Sealing of EVM

SEALING OF EVM Signatures of Presiding Officer and Polling Agents on the paper seal Verification of signatures of agents.

SEALING OF EVM Fixing of Green Paper Seal

SEALING OF EVM Special Tag Signature of PO and Candidate or Agent Should be sealed using Twine thread Front side Back side

SEALING OF EVM Closing and Sealing of outer cover of result section Election To: (Lok Sabha or Legislative Assembly) From: (No. and Name of) Constituency Control Unit/ Balloting Unit No. : (ID number) Serial No. & Name of Polling Station Where Used ……. … … Attach address tag Date of Poll: ……………………

SEALING OF EVM Strip seal Front side A B Back side C D

SEALING OF EVM Fixing of strip seal

SEALING OF EVM Fixing of strip seal

SEALING OF EVM Fixing of strip seal

SEALING OF EVM Fixing of strip seal

SEALING OF EVM Fixing of strip seal

SEALING OF EVM Fixing of strip seal

SEALING OF EVM Fixing of strip seal

DUTIES AND FUNCTIONS OF POLLING OFFICERS I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS IV. DURING THE POLL 1. Commencement of poll 2. Admission into the Polling Station 3. Enforcement of Election Law 4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS IV. DURING THE POLL 1. Commencement of poll a. Warning about secrecy of voting b. At the stroke of the hour fixed c. Declaration by the Presiding Officer d. Precautions about indelible ink e. Maintenance of register of voters in form No. 17 A f. Maintenance of PO’s Diary g. Maintenance of visitors sheet h. Entry of voters to PS to be regulated

DUTIES AND FUNCTIONS OF POLLING OFFICERS IV. DURING THE POLL 1. Commencement of poll h. Entry of voters to PS to be regulated Separate Queues for men and women Infirm/ Women voters with babies in arms may be given precedence

DUTIES AND FUNCTIONS OF POLLING OFFICERS IV. DURING THE POLL 1. Commencement of poll 2. Admission into the Polling Station 3. Enforcement of Election Law 4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS 2. Admission into the Polling Station The electors The Polling Officials Each candidate, his election agent and one polling agent of each candidate at a time Persons authorized by the Election Commission Public Servants on duty Child in arms accompanying an elector A person accompanying a blind or an infirm voter Identifying officers

DUTIES AND FUNCTIONS OF POLLING OFFICERS IV. DURING THE POLL 1. Commencement of poll 2. Admission into the Polling Station 3. Enforcement of Election Law 4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS 3. Enforcement of Election Law a. Declaration of Elector about his age Obtain declaration as in annexure X Inform the penal provision in section 31 of the R. P. Act Imprisonment for one year or fine or both

DUTIES AND FUNCTIONS OF POLLING OFFICERS 3. Enforcement of Election Law b. Maintenance of secrecy Violation of maintenance of secrecy is punishable with imprisonment which may extend to three months or fine or with both as per section 128 of the Representation of People Act , 1951.

DUTIES AND FUNCTIONS OF POLLING OFFICERS 3. Enforcement of Election Law c. Prohibition of canvassing in or near PS Canvassing of Votes Soliciting the vote of any elector Persuading any elector not to vote for any particular candidate

DUTIES AND FUNCTIONS OF POLLING OFFICERS 3. Enforcement of Election Law c. Prohibition of canvassing in or near PS Persuading any elector not to vote at the election Exhibiting any notice or sign relating to the election --are punishable under section 130 of the RP Act.

DUTIES AND FUNCTIONS OF POLLING OFFICERS 3. Enforcement of Election Law d. Other offences Disorderly conduct in or near PS (section 131) Misconduct at the PS (section 132) Failure to observe procedure for voting (section 132 A) Illegal hiring or procuring of conveyance (section 133) Breaches of Election duty (section 134) Going armed to or near PS (section 134 B) Booth capturing (section 135 A)

DUTIES AND FUNCTIONS OF POLLING OFFICERS 3. Enforcement of Election Law d. Other offences Smoking to be prohibited inside the PS Polling agents are not permitted to bring mobile phones inside the PS Photography prohibited inside the PS Wearing of badges/emblem etc bearing the names of candidate Political leaders or Symbols etc are prohibited. Impersonation is punishable under the Indian Penal Code

DUTIES AND FUNCTIONS OF POLLING OFFICERS IV. DURING THE POLL 1. Commencement of poll 2. Admission into the Polling Station 3. Enforcement of Election Law 4. Other important functions

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions PO’s entry in Voting Compartment during Poll Voting of blind and infirm voters Adjournment or stoppage of Poll Tendered Vote

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions Challenged Votes Challenge fee Summary enquiry Burden of proof Return/forfeiture of challenge fee.

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions Refusal to observe voting procedure Withdraw and cancel voters slip Inscribe the fact in Register of Voters Put signature below the entry in the remarks column Never change the Sl. No in 17 A

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions Electors deciding not to vote Shall not Compell to cast his vote Inscribe “Refused to Vote” in remarks column of register of voters (17 A) Signature Or thumb impression of the elector against the entry Never change the Sl. No in 17 A

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions USE OF NEW VOTING MACHINE Read out a further Declaration in part II of Annexure VII

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions VOTER ASSISTANCE BOOTH CANDIDATE’S ELECTION BOOTH NRI VOTER VOTING BY PROXY (CSV)

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions Must be a resident of the constituency concerned Should have at least 18 years of age VOTING BY Shall not be disqualified for regn. as an elector PROXY (CSV) Indelible ink – on the middle finger The letters “PV” should be suffixed in 17 A

DUTIES AND FUNCTIONS OF POLLING OFFICERS 4. Other important functions REFERRAL IMAGE SHEET

4. Other important functions SMS BASED POLL MONITORING Sl No Message format Description Example 1 A###P###MR Mobile Registration / Phone Validation A 105 P 125 MR - Refers to AC 105 and PS 125 2 MA Materials Arrived MA 3 PP Polling Party arrived PP Mock Poll Conducted 10 MC - Mock Poll conducted with 10 Agents 5 MC - Mock Poll conducted with 5 Agents 4 ##MC 5 Y/N MO Micro Observer YMO - Micro Observer Available NMO - Micro Observer Not Available 6 PS Poll Started PS

4. Other important functions SMS BASED POLL MONITORING 7 M###F###T###VC Vote Count M 124 F 115 T 1 VC - Male 124, Female 115 and Transgender 1. Vote count has to be send periodically as per the time gap 8 ###PQ People in Queue at 5 PM 24 PQ 9 M###F###T###FC Final Count M 124 F 115 T 1 FC - Male 124, Female 115 and Transgender 1. Final Count after close of Poll 10 PD Poll Party Departed PD 11 RC Reached Reception Centre RC Note Vote Count (Message No. 7) has to be sent at 9. 00 AM, 11. 00 AM, 1. 00 PM, 3. 00 PM and 5. 00 PM

4. Other important functions SMS BASED POLL MONITORING 12 E/L/M PI Poll Interrupted 13 PR Poll Resumed Note EPI - Interrupted due to EVM LPI - Interrupted due to L and O MPI - Interrupted due to Miscellaneous reasons Poll Interrupted and Poll Resumed (Message No. 12 and 13) should be send only if Poll is interrupted. If poll interrupted message is send, then it compulsory to send the Poll resumed message.

DUTIES AND FUNCTIONS OF POLLING OFFICERS I. ACQUAINT THROUGH KNOWLEDGE ABOUT ELECTION PROCEDURE II. ON THE DAY PREVIOUS TO POLL III. BEFORE COMMENCEMENT OF POLL IV. DURING THE POLL V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS CLOSING HOUR Announce the fact a few minutes before the hour appointed Permit Electors present at the PS at the hour appointed Distribute slip with signature in full.

DUTIES AND FUNCTIONS OF POLLING OFFICERS CLOSING OF EVM Press “close” button of CU Show the “total” in the CU and record in 17 C

DUTIES AND FUNCTIONS OF POLLING OFFICERS CLOSING OF EVM Supply attested copies of 17 C to Polling Agents Closing of Voters Register (17 A)

DUTIES AND FUNCTIONS OF POLLING OFFICERS V. END OF THE POLL DECLARATION AT THE END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS V. END OF THE POLL Place the Control Unit and Balloting Unit in their carrying cases, close and seal with the Address tag

DUTIES AND FUNCTIONS OF POLLING OFFICERS V. END OF THE POLL DECLARATION AFTER SEALING THE EVM

DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS 1. Cover containing 17 C 2. Cover containing Declaration of PO 3. Cover containing PO’s Diary and 16 Point Report (The above covers should be sent separately along with the EVM to the receiving centre)

DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS Packet No. I Statutory Covers Packet No. II Non-Statutory Covers Packet No. III Packet No. IV.

DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS PACKET No. I (Should be super scribed as “Statutory Covers”) 1. Sealed Cover containing marked copy of electoral roll and List of CSVs 2. Sealed cover containing the Register of Voters (17 A) 3. Sealed Cover containing voters slips 4. Sealed Cover containing unused tendered ballot papers 5. Sealed Cover containing used tendered ballot papers and the list in Form No. 17 B If any cover mentioned above is nil, a NIL cover should be placed.

DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS PACKET No. II (Should be superscribed as “Non-Statutory Covers”) 1. Copies of Electoral Roll other than marked copy 2. Appointment letters of Polling Agents in Form 10. 3. List of blind and infirm electors in Form 14 A and the declaration of the companion. 4. Declaration obtained from electors as to their age and list of such electors (Annexure XI) 5. Receipt book and cash, if any, in respect of Challenged votes

DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS PACKET No. II (Should be super scribed as “Non-Statutory Covers”) 6. Unused and damaged paper seals 7. Unused voters slips 8. Unused and damaged strip seal 9. Unused and damaged special tags 10. List of challenged votes in Form 14 (Sealed Cover)

DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS PACKET No. III 1. Hand book for PO 2. Manual of EVM 3. Indelible ink set without leakage 4. Self inking pad 5. Metal seal of the PO 6. Arrow cross mark 7. Cup of setting indelible ink.

DUTIES AND FUNCTIONS OF POLLING OFFICERS SEALING OF ELECTION PAPERS PACKET No. IV All other items such as Voting compartment, Waste paper basket, Polythene bag, etc…. .

POINTS TO BE REMEMBERED Read Hand Book, Manual and instructions Percentage of polling shall be informed Ensure free and fair Election Maintain close relation with the members of your polling team Maintain good relation with the polling agents

POINTS TO BE REMEMBERED Start mock poll at least one hour before the hour fixed for the commencement of poll Commence the poll at the appointed hour Formally announce the close of poll after the last elector has voted Take personal responsibility to hand over the EVM and election papers.

Thank You