GEMA 2014 2019 OVERVIEW OF RENEWAL AND REVISION

GEMA 2014 - 2019 OVERVIEW OF RENEWAL AND REVISION OF Government Employees’ Master Agreement

Duration of Agreement Five Year Agreement March 22, 2014 to March 29, 2019 Date of signing: February 26, 2016

Salary Schedules General pay increases (GPI): March 22, 2014 = 1. 0% March 21, 2015= 1. 0% March 19, 2016 = 2. 0% April 1, 2017 = 2. 0% March 31, 2018 = 1. 0% September 29, 2018 = 1. 0%

Interpretation Update to language in: 1: 13 – Department of Conservation and Water Stewardship 1: 16 – Office of the Auditor General, the Auditor General

Article 4 – Application of Agreement New 4: 05: During the term of the Collective Agreement, the Labour Relations Division may request in writing that the Union agree that a position(s) be excluded from the bargaining unit. In making this request, the Employer shall provide reasons for the requested exclusion and a copy of the job description. The parties shall meet, if necessary, to discuss the matter. If agreement is reached to exclude the position(s), a revised Appendix “A” shall be prepared and signed. If no agreement is reached within thirty (30) calendar days of the date of the request, either party may refer the matter to the Manitoba Labour Board for disposition.

Article 9 - Pay Remove Articles 9: 05 and 9: 06 (long service step) and move to Article 16 Addition to Article 16 – Merit Increases 16: 09 – Employees who qualify for a merit increase under Article 16 or Section 5: 12 of Appendix “C” and who meet the following criteria shall be eligible for the Long Service Step identified in the pay plan for each classification: (a) (b) Twenty (20) or more years of calendar service; and The employee has been at the maximum step of their pay range for a minimum of 12 consecutive months

Article 13 - Probation Amended 13: 02 – An employee’s probation may be extended by the deputy minister or designate. Such extension may be for a maximum period of six (6) months. In the event of a lengthy absence due to illness or injury during the probation period, the employing authority may extend the probation period for longer than twelve (12) consecutive months, subject to the agreement of the Union. The total time spent on probation while at work, however, shall in no instance exceed twelve (12) months Amended 13: 04 – This initial probation period shall not exceed twelve (12) months except as outlined in 13: 02

Article 17 – Disciplinary Action Previous 17: 02 – A hearing my be held with an employee prior to making a determination to suspend or dismiss an employee. The employee has the option to have a representative present. New 17: 02 – Where the Employer schedules an investigatory meeting regarding an employee`s conduct, the Employer shall advise the employee that his or her conduct is the subject of the investigation. The employee will be provided with reasonable notice of the meeting and advised of his or her right to have a Union representative attend the meeting. It is the employee`s responsibility to arrange attendance by a representative of the Union.

Article 17 – Disciplinary Action Previous 17: 03 – Where a written report recommending disciplinary action is to be placed on an employee’s file, the employee shall be given an opportunity to sign the report indicating it has been read. Upon signing the employee shall receive a copy of such a report New 17: 03 – Where a meeting is scheduled by the Employer to impose disciplinary action, the employee shall be advised that the meeting is a disciplinary meeting and shall be provided with reasonable notice of the meeting. The employee shall be advised that he/she has the right to have a Union representative at the meeting. It is the employee`s responsibility to arrange attendance by a representative of the Union.

Article 17 – Disciplinary Action Previous 17: 04 – Where disciplinary action has been taken the employee shall be advised in writing of the disciplinary action and the circumstances and actions which made the disciplinary action necessary. The employee shall sign a copy only to acknowledge its receipt and shall retain a copy. New 17: 04 - Where the Employer issues disciplinary action in writing, the Employer shall normally meet with the employee to communicate the areas of concern and the remedial action expected. Where the written disciplinary action is provided to the employee in a meeting, the employee shall sign a copy of the document only to confirm receipt of the disciplinary action. All disciplinary actions which are confirmed in writing shall be placed on the employee’s file. A copy of the disciplinary action shall also be provided to the employee.

Article 22 – Work at Home Removal of 22: 07 – A joint committee will be established to review specific work at home issues not covered by these provisions.

Article 23 – Change of Work Headquarters 23: 02 – An employee must accept or reject relocation within four (4) weeks. (previously 2 weeks) 23: 07 - Removal of establishing a joint committee to review the exiting policy respecting “Expenses of Removal or Transfer” and recommend changes to government

Article 25 – Severance Pay 25: 08 – clarifies that severance pay can be made in two payments.

Article 28 – Sick Leave Removal of 28: 05 and 28: 06 – eliminates granting of additional sick leave credits beyond those accumulated. Also removes 5: 04 (b) of Appendix C for part-time employees. 28: 17 – nurse practitioners, physiotherapists, and chiropractors now qualify for medical/dental with pay. Previously had physicians and dentists only.

Article 31 – Compassionate Leave New 31: 07 - An employee who is in travel status shall continue to receive regular salary for travel time to return to the employee’s work headquarters, to a maximum of (7. 25) (7. 75) (8) hours as is applicable, prior to commencing compassionate leave under this Article.

Article 42 – Drug Plan The employer agrees to implement a Blue Net Card with a target date of April 1, 2016 or as soon as possible. Article 43 – Health and Safety Employee representatives who are members of a Workplace Health and Safety Committee and who are scheduled to meet off duty hours shall be deemed to be at work and compensated at regular or premium pay, as is applicable, or at the employee’s option be granted time off in lieu for time spent at such meetings, functions, or duties.

Article 45 – Video Display Terminals Article deleted Article 50 – Grievance Procedure 50: 09 – language change to add a form authorizing the Union to act on the employee’s behalf will accompany the grievance

Article 56 – Employee Files New 56: 04 – With respect to any unsatisfactory report contained in the departmental file for an employee, the employee shall have the right to append his/her comments to the document and have it form part of the file. Article 58 – Seniority Replace (d) from periods of adoptive parent leave to period of unpaid leave for reservist

Article 67 – Acting Status Amended 67: 05 – In the application of 67: 01 where the temporary appointment is to a position which normally has a modified work week consisting of more than eight (8) hours per day, the threshold for qualifying for Acting Status shall change from continuing to perform the duties for ten (10) consecutive working days to continue to perform the duties for the equivalent of eighty (80) consecutive working hours.

Appendix B - Remoteness Allowance Increase in rates same as GPI: March 22, 2014 = 1. 0% March 21, 2015= 1. 0% March 19, 2016 = 2. 0% April 1, 2017 = 2. 0% March 31, 2018 = 1. 0% September 29, 2018 = 1. 0%

Appendix E – Privately Owned Vehicles No change to per day rates 1: 01 – per km rates adjusted based on previous formula and reviewed October 1 and April 1 1: 04 – Special Areas: amended to a base rate with review on April 1 st and October 1 st in each year. Service use rates and vehicles required as a condition of employment – per day rate remains unchanged, per km rate updated April 1 st and October 1 st in each year

MOA #4 – Professional Fees The employer will add the current Social Worker positions, identified by government as requiring registration under the Social Worker Profession Act, to the list of approved positions for Professional Fees Reimbursement.

MOA#2 - Nurses Classifications below to receive rates based on outcome of collective agreement with the MNU and Regional Health Authorities (GPI from GEMA not applied): 1. Licensed Practical Nurse (LPN) 2. Chief Flight Nurse (CFN) 3. Nurse Practitioner (NP) 4. Graduate Nurse (NIL) 5. Nurse 1 -3 (NN 1 -NN 3) 6. Northern Nurse 1 -3 (NF 1 -NF 3) MOA lays out criteria to be used by employer in establishing pay rates.

MOAs Removed MOA #6 – Civil Service Superannuation Plan MOA #9 – Class Specification Language Review MOA #11 – Flexible work arrangements leading to retirement

MOA #10 – Workplace Health and Wellness Removal of The parties agree to appoint committee members and commence discussions within ninety (90) days of signing the collective agreement

MOA #12 – Health Spending Account (HSA) Benefit increased effective January 1, 2016 to: Full-time employees: $600 to $700 per year Part-time employees: $300 to $350 per year No other increase during life of the agreement

MOA #14 – Employment Security Renewed from last agreement with revised dates Effective first day of the bi-weekly following signing to March 29, 2019 Applies to regular employees who were hired on or before April 1, 2015

MOA #12 – Northern Premium Addition of MSR – Mechanical Supervisor to list of eligible classifications with rate to be determined. Increases tied to GPI increases

New MOA #13 – Joint Committee to Optimize Public Services Acknowledges the importance of working together towards the provision of quality public services Agrees to forming a committee to discuss public service delivery and make recommendations that will improve and enhance the delivery of public services

New MOA #14 – Enhancing Public Services Acknowledges shared commitment to ensuring quality public services delivered in an effective and professional manner Employer agrees to notifying the Union prior to any proposals being acted on that would involve the transfer, conveyance, disposition, or sale of an undertaking etc. Carried out by members of the Civil Service Gives the Union the opportunity to provide an option in lieu of and the Employer will consider the option if it provides the service to the public in an accountable, transparent and efficient manner If a transfer or conveyance, disposition or sale proceeds, the Devolution and Transfer provisions of Article 20 apply

Individual Components Addition to all components: When an employee initiates a request to exchange work for time off, or time off for work, such exchanges are considered to be the banking of regular time (not overtime) and are subject to the approval of the appropriate manager. Approval of these regular time exchanges shall be confirmed in writing and shall not be unreasonably denied. Employees shall not be requested to initiate such exchanges or to bank regular time in substitution for overtime as defined in the Collective Agreement.

Individual Components (Con’t) Where an employee works one hour more than scheduled, as a result of the change over from Daylight Savings Time to Central Standard Time, the hour shall be considered overtime and shall be paid at the appropriate overtime rate. Where an employee works one hour less than scheduled, as a result of the change over from Central Standard Time to Daylight Savings Time, an hour shall be paid from the employee’s banked time in order to ensure the employee receives his/her regular bi-weekly pay. If the employee has no banked time, his/her regular bi-weekly pay shall be reduced by one hour.

Administration Component Removal of Medical Examiner Investigator from article 3: 02 (RE: overtime) Removal of MOA #1: Resource Team at the school for the Deaf Airport Managers removed from Administration Component and placed in the Trades, Operations, and Services Component.

Clerical Component New Qualification pay: 4: 01 – premium of $2. 00 per hour worked while engaged in wildfire suppression as authorized by the Employer

Corrections Component Hours of work New 2: 07 (a) – shift schedules shall be posted at least fourteen (14) calendar days in advance of the starting date of the new schedule in order to provide an employee with reasonable notice as to the shift he or she will be working. No time off requests will be submitted, altered, or considered by the Employer one (1) week prior to the posting of the schedule. Time off requests shall not be unreasonable denied.

Corrections Component Hours of work New 2: 07 (f) – where the employer schedules changes to the employee’s shifts or shift patterns, in conjunction with the annual staffing review, employees shall be provided three (3) months notice of such change. This shall not preclude employees from requesting Employer approval of individual shift trades.

Corrections Component Hours of work New 2: 09 Definitions to be included: • Shift: refers to the duration of the work unit, including the specific start and end times • Shift Pattern: refers to the pre-determined configuration of the regular and recurring shift across a bi-weekly pay period • Post: refers to a specific work assignment which includes information regarding Shift, Shift Pattern and specific work location

Corrections Component Hours of work New 2: 10 – The employer will consult with the Union prior to establishing any new shifts or shift patterns New 2: 11 – The Union wishes to ensure that shift rotations/assignments are done in a transparent manner

Corrections Component Overtime Amended 3: 02 – When overtime is required a volunteer may be sought to do such work. Wherever reasonable and practicable the supervisor will attempt to obtain a volunteer A supervisor authorized to do so, may require an employee under the supervisor’s authority to work overtime

Corrections Component Overtime Amended 3: 08(a) – Where an employee has chosen to receive time off in lieu of overtime payment, such time off shall be granted at a time mutually agreeable to the employee and a supervisor authorized to grant such time off. Such time off shall be scheduled and taken within one hundred twenty (120) calendar days following the end of the bi-weekly pay period in which the overtime was worked. If time off is not scheduled and taken within the one hundred and twenty days (120), the accumulated overtime may be paid out. Such mutual agreement between the employee and the authorized supervisor shall not be unreasonably withheld.

Corrections Component Overtime Amended 3: 09 – where mutual agreement has not be reached within this one hundred twenty (120) calendar day period, the employee shall receive payment and such payment shall be made at the rate of pay in effect for the employee at the time when the overtime was worked.

Corrections Component Camp Allowance (5: 01 to 5: 05) removed from the Corrections Component

Corrections Component Standby-Emergency Response Team Amended 9: 01 – rates for standby now tied to article 64, Stand-By. 9: 02 removed

Corrections Component Correctional Emergency Response Team Allowances Amended 10: 01 to also include Institution Crisis Intervention Team (ICIT) training. Allowance goes from $20. 00 bi-weekly to $40. 00 biweekly Amended 10: 02 to also include Female Cell Extraction Team (FCET) and Crisis Negotiation Team (CNT) training. Allowance goes from $10. 00 bi-weekly to $20. 00 bi-weekly.

Corrections Component MOA #1 – Part-Time Employees Amended language in 3 – Management will fill regular full time Correctional Officer and Juvenile Counselor positions on an institutional basis within ninety (90) days of being advised of a vacant position. . . New 7 – Where a part-time employee is placed on a regular, reoccurring shift, such employee may elect for payroll purposes, to be converted to auto pay.

Corrections Component MOA #3 – Interest Arbitration Update to dates and some modification of language.

Corrections Component MOA #4 – Accumulated Time Off No amendments to the MOA. Agreement at the table of Employer’s assurances that the existing language allows for the flexibility and reasonableness the Union was seeking to achieve and that all institutions, on a go-forward basis, will implement the MOA in this manner, as intended.

Corrections Component MOA #6 - Uniforms Previous language deleted and replaced with: Employees within the Corrections Component, currently required to wear a uniform, will be eligible to claim for a footwear allowance commensurate with the provisions in Article 44: 03 and 44: 05 of the GEMA, notwithstanding the footwear for Corrections employees is not considered safety footwear or Canadian Standards Association approved.

Corrections Component New MOA # 8 The parties agree to meet within ninety (90) days of ratifications to review and discuss the scheduling process and structure of part-time employees within each institution. It is acknowledged that the existing practice within each institution will serve as a baseline for discussion.

Corrections Component New MOA Upon ratification and at the start of each fiscal year thereafter: Juvenile Counsellors who are issued at “duty belt” will be provided with an annual clothing allowance of three hundred dollars ($300. 00)

Corrections Component Letter of Intent – Scheduling of Overtime The Employer agrees to meet with the union in each institution to discuss and agree upon the process for allocating overtime, which is fair, reasonable, transparent and accountable, having ensured that all operational requirements are met. The process shall be reviewed annually by the parties.

Health Component Addition of Northern Nurse 1, 2, 3 to Article 2: 02 (38 ¾ hours per week) Addition of Medical Examiner Investigator to 3: 03 (re: overtime)

Health Component MOA #1 – Medical Technologists Part (a) changes: Equity in the hourly bi-weekly rates of pay and qualification pay between the two groups i. e. Medical Technologists in the health field and Medical Technologists in the Health Component Agreement Removal of MOA #2 The Resource Team at the School for the Deaf

Legal, Inspection and Regulatory Component Inspector Mechanical, Codes and Standards added as a Category (B) employee. 3: 02 – removal of Inspector, Mechanical & Engineering Division 1, 2 and addition of Inspector Mechanical, Codes and Standards

Legal, Inspection and Regulatory Component 6: 03 (a) and (b) becomes: 6: 03 Employees shall be granted, in addition to their normal salary, a premium of two dollars ($2. 00)/hour for actual hours worked while actively engaged in wildfire suppression as authorized by the Employer. 6: 04 Resource Officers shall be granted, in addition to their normal salary, a premium of two dollars ($2. 00)/hour for actual hours worked while actively engaged in conducting certified firearm training as authorized by the Employer.

Legal, Inspection and Regulatory Component MOA removed – Sheriff’s Officers Uniforms/ Part-Time Conversions

Physical Sciences Component 2: 02 – removal of Codes and Standards Officer 3: 01 – removal of Technical Engineering Officer (keeps Technical Engineering Officer 1, 2)

Physical Sciences Component Qualification Pay New 5: 03 - Resource Technicians shall be granted, in addition to their normal salary, a premium of two dollars ($2. 00)/hour for actual hours worked while actively engaged in wildfire suppression as authorized by the Employer.

Physical Sciences Component Qualification Pay New 5: 04 - Provided that successful completion of both the California State University ‘Water Treatment Plant Field Study Program (Volumes 1 and 2)’ and the ‘Association of the Board of Certification’s (ABC) Level II Water Treatment exam’ is required by the Employer to be used on the job in any of the Environmental Officer classifications, the employing authority shall pay to an employee who has successfully completed all the requirements the following bi-weekly qualification pay: One-hundred and thirty-six dollars and seventeen cents ($136. 17) bi-weekly.

Social Sciences Component Appendix A – Hours of Work Schedule Additions to Category (B): § Social Services Worker 1, 2, 3, 4 § Child Care Coordinators Appendix B – Overtime Schedule. Removal of: § Day Care Co-ordinators § Economic Security Counsellor 1, 2, 3, 4 § Social Worker 1, 2, 3, 4

Social Sciences Component MOA #1 – The Resource Team at the School for the Deaf New language: The Social Sciences Component provisions that apply specifically to Teachers of the Deaf shall apply also to those employees assigned to the Resource Team at the School for the Deaf, as determined by the Principle, not withstanding any other Component Sub -Agreement within the GEMA which normally applies to the positions/classifications of those employees assigned to the Resource Team.

Social Sciences Component MOA #2 – Community Corrections Classification and Compensation Issues - removed

Trades, Operations and Services Component 3: 01 – Facility Manager 4 deleted (became effective March 24, 2012) New 6: 06 - Fire Rangers shall be granted, in addition to their normal salary, a premium of two dollars ($2. 00)/hour for actual hours worked while actively engaged in wildfire suppression as authorized by the Employer. 7: 03 (b) updated title to Aircraft Maintenance Engineers

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