GD AT PLAY WELCOME GDRHS Fields Renovation Project

GD AT PLAY - WELCOME GDRHS Fields Renovation Project GDRSD School Committee Aprroval Presentation 29 November 2016 GDat. Play. net

Welcome It has Three Components: Carpet, Infill, Shock Pad What is a 3 rd Generation Synthetic Turf surface? FIFA/World Rugby surface standards are being eyed by NFL & NCAA Natural Turf is expensive to maintain & sustain Natural Turf is KING! 2

Welcome The carpet is replaced at 1215 years 75% of Communities in MA have at least one STF How often/how long can we play? Water use? End of Life? Budget Impacts? Field Materials Safe? FIFA standards? GD Fall 2016 athletes played over 50% of games on synthetic turf! 3

GD AT PLAY - WELCOME GDRHS Fields Renovation Project GSRSD School Committee Approval Presentation 29 November 2016 GDat. Play. net

Our Purpose Tonight • GD at Play Fields Renovation Project Update to GDRSD School Committee: • Permitted Project Status • Benefits • Project Details • Next Step Milestones & Recommendations • Ask for Final Approval from GDRSD SC to execute Phase 1 Fields Renovation Project Plan presented tonight: install synthetic turf field in main stadium complex via grant from GD at Play. • Answer any remaining questions. 5

HS Fields Renovation Project Path HS Fields in need of Renovations – Safety Risk: Feasibility Study GD at Play Advocates & Educates 3 rd Gen Synthetic Turf GD at Play & Gale Assoc w Groton Boards Permit Field Project $2 M Appropriated in 10 yr GDRSD Capital Plan for Fields GDRSC Permissions to Permit Field/Begin Fundraising Final “Build” Approval by GDRSC Dual Surface Fields Renovation Project Vision Formulated GD at Play 501© 3 Formed: Successful Model Fields Committee Formed & Project Executed 6

Benefits: Safe. Playable. Durable. Sustainable SAFE: Dual Surface Approach increases safety of ALL HS Fields; 3 rd Generation Turf FIFA World Std; Consistent, Durable, Predictable in ALL weather. PLAYABLE: Limitless Play for 25 Yrs, Carpet permanently lined for ALL sports, Revenues generated by other sports orgs/clubs go to GDRSD DURABLE: Maintenance saved annually on both natural (rest) & synthetic fields. Line item reduction in HS Budget & Current & Future Capital Plan – Less labor, less materials SUSTAINABLE: Conservation Offsets, EOL Mgt, Increased & New Revenue Potential for GDRSD 7

Benefits: Safe. Playable. Durable. Sustainable. • Safe ØIncreases safety of GD’s current natural turf field conditions: dual surface approach allows natural fields to rest properly to increase and maintain safety of ALL fields on campus. Ø 3 rd Generation Surface Technology built to FIFA Standard: Ø Infill, shock pad & carpet materials chosen have been vetted independently by environmental, safety and health organizations. ØConsistent, durable, level, predictable surface on synthetic field in any weather, even extreme conditions (drought/flood). Ø A single event held on a natural turf field in bad weather can ruin the safety of that field for an entire season. 8

Benefits: Safe. Playable. Durable. Sustainable. • Playability ØAvailable to play/use field LIMITLESSLY, ALL YEAR FOR 25+ yrs ØSynthetic Field does NOT gradually break down w/use – 12+yrs LT ØALL sports can be played on synthetic turf field Ø Carpet permanently lined for soccer, football, field hockey, boys & girls lacrosse. ØPriority use by ALL GDRSD teams, Physical Ed Classes, and availability for use by youth sports, HS clubs, community & local adult/senior clubs ØAll Revenues generated by rentals go to the GDRSD 9

Benefits: Safe. Playable. Durable. Sustainable. • Durability – Maintenance Savings ØReduced Maintenance for synthetic field – saving 6 -13 K per year ($175 -325 K over 25 yrs) Ø Synthetic field needs to be “brushed” 2 x per year only: no added costs ØSynthetic Field lasts between 10 -12+ years. The carpet only is then replaced (1 replacement built in to project plan funding. ) ØInherently less maintenance on natural fields because they won’t be over-utilized. ØResults in line-item reduction of HS fields maintenance budget – Less Labor, Less materials, Increased Revenues 10

Benefits: Safe. Playable. Durable. Sustainable. • Conservation Offsets ØConserves water – no watering of field in cool climates ØEliminates use of fertilizer and pesticides ØPreserves open space while supporting 28 HS athletic teams ØImproved drainage into surrounding wetlands • End of Life Management ØMaterials to be used in construction are recyclable: Carpet, Infill, Shock Pad. ØNot deemed Hazardous Waste. 11

Benefits: Safe. Playable. Durable. Sustainable. • GDRSD Revenue Increase & Potential ØHost more GD “charge for” & Non-GD Athletic Events ØIncreased Concession Activity & Revenues for ALL GD teams ØIncreased HS Club Use ØYouth Sports Rentals/Tournaments ØAdult Sports Rentals/Tournaments ØSports Instructor Rentals (Yoga, Zoomba, Tai chi, Private Lessons) • All Revenue streams and rentals to adhere/follow GDRSD guidelines and policies: Monies goes to GDRSD • Est. $20 -40+K based upon other districts: $1 M+ over 25 yrs. 12

Engineering Project Mgrs: Gale Associates John Perry, Gale Associates, seasoned natural & synthetic turf project managers • Established 1964 • 100 -person firm based in Weymouth, MA • Engineers, architects, and planners • Specialize in planning and design of public secondary school and university complexes • 200+ projects like ours in last 15 years 13

Cost of No Action • Continued Degradation of HS Fields: 13 years old • Continued legal risk w/o action – Lawsuits site Surface Conditions regardless of signed waiver: 75% have STF • Safety Standards at Risk – GMAX, E-missile, A-missile testing • Reactionary maintenance costs more • Currently $2 M upgrade necessary on fields in GDRSD Capital Plan: HS Fields Renovation Plan drastically decreases this amount • Reduced Number & Type of Athletic Teams • As fields fail and are not improved, HS Athletic activity will have to decrease and/or cost more to move & bus to other facility. 14

Future Milestones • GDRSD School Committee Vote – Go or No Go for Launch • Fields Committee Appointed for building of field • Application to GD at Play for Grant Funds for project • GD at Play Fundraising Continues • January 2017– Bids for Project Released • All Pledge Funds collected by GD at Play by April 2017 • May 2017 Bid Awarded • June 2017 – Project Commences w/GDRSD appointed Fields Committee overseeing • Late August 2017 – Playable Field 15

“Giving Tuesday” Thank You! • Special thanks to all individuals and organizations who have “Become A Part of It!” • 25 Year Gift! – Initial Install and Replacement Carpet at 12 Years 16

Questions? 17

BACKUP SLIDES FOLLOW June 22, 2016 18

Unique giving opportunity The project is being funded through private and public fundraising. • GROUP Donations • Form Your Own or Identify Pledge to group already formed: (e. g. GD Lax, GD Men’s Soccer Alumni) – Ask us About Securing a Matching Donor • STEWARD Donorship - $10 K+ • Actively engaging private donors • Matching donors available for Groups – ASK • SUSTAINING Donorship: ($/yr over 10 -15 yrs) • Youth Sports Clubs: LAX, Soccer • GD Boosters • Individuals • BRICK PROGRAM – Individual Indentifiers 19

Funding: GDat. Play. net • • PLEDGES BEING ACCEPTED NOW FUNDS COLLECTED IN APRIL CONTACT US: GDat. Play. net STEWARD OR SUSTAINING DONORSHIPS: • Any member of GD at Play – Ellen & Jeanne, Development Co-chairs • Be Part of It! • HOST A GROUP GIVING EVENT • FRIEND/TEAM PLEDGE GROUPS • VOLUNTEER OPPORTUNITIES • STUDENT INTERSHIP OPPORTUNITIES • NOVEMBER/DECEMBER FOCUSED PLEDGE MONTHS • THANK YOU EVENTS IN JANUARY/FEBRUARY THANK YOU FOR ATTENDING TONIGHT’S INFORMATION NIGHT! 20

Organization: GDat. Play. Net GD at Play, Inc. is a non-profit 501(c)3 with a steering committee representing relevant constituencies: executive mgt, engineers, athletes, student-athlete parents, youth sports mgt, elected/former elected officials, school officials Formed in March 2016 upon request by school officials to help solve GDRHS Fields Renovations capital challenges. Mission: to advocate for safe, playable, durable and sustainable field surfaces in our HS community through a successful private/public model used by other communities in the Commonwealth. Key Initial Objectives: 1) Raise the level of awareness in the GD community regarding the current conditions of our GDRHS playing fields and options for reparation And 2) Raise monies to fund grants whose aim is to improve these conditions and safety standards (i. e. FIFA) 21

Engineering: Gale Associates, seasoned natural & synthetic turf project managers • Established 1964 • 100 -person firm based in Weymouth, MA • Engineers, architects, and planners • Specialize in planning and design of public secondary school and university complexes • 200+ projects like ours in last 15 years 22

Why this project? • Safety. Liability. Risk. • $27+M in GDRSD Capital Projects. We have A LOT to do in the district and we need to stay positive and active: Break it up into pieces! This is but one Capital Project – perhaps a model for others. • Accretive to Budget. Between $250 K+ saved and $1 M+ generated AND we decrease the Capital Improvements necessary for HS fields in the plan on file in the district. Tangible benefits upon delivery. 23

GD 2017 -26 Capital Plan • Drafting the Capital Plan was a comprehensive process which began with creating an inventory of assets, identifying needs, establishing priorities, and identifying funding mechanisms. Throughout this process, we learned the district has a large inventory of aging facilities that are difficult and costly to maintain. This is an impediment to providing the best possible education to our students. By focusing on the needs of the district and fostering collaboration amongst stakeholders, the committee created a plan that supports the district’s long-term goals and priorities for responsible growth and development. • • The total cost of the proposed plan is $27, 705, 235 funded through such mechanisms as the general fund, capital debt, revolving funds, and Massachusetts School Building Authority reimbursements. In addition, the committee will apply for grants and Community Preservation Committee funds. This plan will focus on updating existing facilities, equipment, and our fields to encompass the district’s overall needs. Implementation of this plan will allow us to preserve our assets and infrastructure while ensuring the efficient use of public funds. June 22, 2016 24

Capital Plan Line Item Department: School: Project Name: New: No • • Current Age: • • • Athletics High School and Middle School Restructuring of High School and Middle School Fields Yes Replacement: N/A Estimated Life: N/A Reason for Need: Due to the growing number of sports at the high school, the district is in need of more field space to be able to rest the current fields. Currently, the only time the fields are not in use is during the two summer months and it is too hot for the grass to grow. Putting in additional fields at the High School is our only option. If a turf field is put in (equivalent to 2 -3 grass fields), we may be able to rest some of the fields but more money will be needed in the General Fund to support field maintenance. New turf fields need to be replaced every 12 -15 years. In addition, the Middle School fields have been a lower priority since the high school opened in 2003. The Middle School fields are still being used by Middle School students and community activities and therefore need more attention. At this time, $2, 000 is the estimated cost of these projects and is anticipated to be a capital expense. This project should begin no later than FY 2019. • • Cost 2019 $2, 000 • • Total Cost $2, 000 Potential Funding Source: Capital Funding June 22, 2016 25

Successful Approach Emulates successful model used to renovate campus’ to sustainable, dual surface field model: Over 50% Towns in Commonwealth Installed, 25% in Progress • No School Committee Appropriations Ø Design and fundraising managed by a 501(c)3 non-profit • Opportunities for public input along the way (Nov) • Valuable school and community resource • Sustainable long-term maintenance for entire GDRHS campus • Natural Turf fields rest properly maintaining safety standards • REVENUE generating synthetic field w/limitless play for 25 -30 years 26

Current Fields Challenges GDRHS athletic fields after 13 years need renovation and do not support current demand for facilities: GDRSD Feasibility Study 2015 • Nearly 60% of our students are athletes, 28 teams • Current natural turf fields are all in poor condition with limited • • rest time to regenerate Poor irrigation and drainage limits quality/extended use of upper fields Poor field conditions increases risk of injury to athletes Use of fields limited to individual high school teams due to field resting constraints Natural turf only is not sustainable in our New England climate 27

Authorizations Granted HS Fields Renovation Project: • Requested permission to proceed with permitting process with Gale Associates for main stadium field >synthetic Ø No SC commitment beyond permitting • Requested Liaison from SC to GD at Play • Requested ability to begin fundraising for project --------------------------------------- • GDRSC granted authorization for the above on 22 June 2016 • TO DATE: Project is documented in formal engineering plan and permits granted by Town of Groton boards 28

Project Vision Plan and implement a DUAL-SURFACE approach to renovation of the outdoor field facilities at GDRHS ØUpgrade existing outdoor athletic facilities through private donations & entrepreneurship ØUtilize a phased approach to enable progressive improvements & funding models ØPhase 1: Install a Multi-Purpose/Multi-Sport synthetic turf field in the Main Stadium Complex inside the track for year round use. ØFuture phases: - To be determined per Feasibility Study 29

Project Overview 30

Project Planning and Schedule Planned Schedule 2016 Q 2 Q 3 2017 Q 4 Q 1 Q 2 Q 3 Establish 501(c)3 Presentation to School Committee Contract with Gale for Permitting Fundraising Design and Planning Initiate Construction 31

COME BE PART OF IT! • HOST A GROUP GIVING EVENT! • FRIEND/TEAM PLEDGE GROUPS • VOLUNTEER OPPORTUNITIES • STUDENT INTERSHIP OPPORTUNITIES • NOVEMBER/DECEMBER FOCUSED PLEDGE MONTHS • THANK YOU EVENTS IN JANUARY/FEBRUARY • DONOR FORM? • CCARD DONATIONS? • APP? • SURVEY at End/ Handouts • Get emails!!! Facebook Likes June 22, 2016 32

Field Renovations FAQ • What is Synthetic Turf? • Composed of three parts: Carpet, Infill and shock pad. All three have various choices and technology levels. Can be played upon for 10 -15 years without carpet failure. At breakdown point, carpet ONLY is replaced and renewed for another 10 -15 years. • Natural Turf • Luxurious natural grass we all love to play on. However in New England it costs a lot to maintain, is not sustainable environmentally nor fiscally for support of many teams within a given NE campus. • The field is next to wetlands – has it been deemed safe? • Yes, we have chosen inside track barrier construction methods so that the project is fully contained within approved construction. • Over 200 fields in New England installed near wetlands – 2 in Groton, 1 right next to Nashua River, many installed in Nashua River Watershed Communities June 22, 2016 33