FY 2021 GENERAL FUND PRELIMINARY BUDGET BIBB COUNTY

FY 2021 GENERAL FUND PRELIMINARY BUDGET BIBB COUNTY SCHOOL DISTRICT Leadership. Scholarship. Citizenship. RON COLLIER Chief Financial Officer June 18, 2020 FSS-

Who We Are OUR VISION Each student will demonstrate strength of character and will be college or career ready. OUR MISSION The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21 st century global society. OUR VALUES COMPETENCE LOYALTY OPEN COMMUNICATION DEFINED AUTONOMY HONOR OUR NON-NEGOTIABLES PBIS RTI FIP TKES & LKES 2

Victory in Our Schools Overriding Objective = CCRPI > 70 STRATEGIC PRIORITIES Priority 1: Get students reading on grade level. Priority 2: Be successful on the Georgia Milestones. Priority 3: Increase the number of students in school every day. Priority 4: Close the knowing-doing gap. Priority 5: Work hard to support schools. Priority 6: Establish a culture of accountability for everyone. 3

Recommended Reductions Since Prior Budget Presentation: Preliminary Budget With an Estimated 11% Reduction in State Revenues and with Reductions in Expenditures and Adjustments for CARES Act Funding

Recommended Reductions Since Prior Budget Presentation: Description # of Positions Teacher-Elementary School 21 $1, 890, 000 Kindergarten Paraprofessional 5 185, 000 Teacher-Middle School 6 540, 000 Teacher-High School 6 540, 000 Assistant Principals 2 196, 200 Specialty Programs 2 180, 000 -2 -226, 210 2 205, 476 Central Office Positions 20 1, 824, 634 Total Reduction in Salaries and Benefits from Reduction of Positions 62 $5, 335, 100 Positions approved since original budget file ESOL Lead Teachers Amount Reduction in Transfers to Expenditures CARES Federal Fund Use of Fund Balance $5, 335, 100 5

Recommended Reductions Since Prior Budget Presentation: Description Freeze Step Increases for All Employees # of Positions Amount Transfers to CARES Federal Fund Use of Fund Balance $773, 400 Reduction of Substitutes 600, 065 Overtime 165, 398 Service Agreements 306, 029 Summer School for Programs other than High School 531, 613 Total Reduction in Salaries and Benefits for Other Payroll Items $2, 376, 504 Transfer of Salaries and Benefits to CARES Fund to prevent furloughs $7, 640, 435 Total Reduction of Salaries and Benefits Reduction in Expenditures $15, 352, 039 $2, 376, 504 $7, 640, 435 $7, 711, 604 $7, 640, 435 6

Recommended Reductions Since Prior Budget Presentation: Description # of Positions Amount Reduction in Expenditures and Increase in Revenue Transfers to CARES Federal Fund Use of Fund Balance Operational Expenditures: Add additional Renaissance costs to Budget $(359, 806) Limit SAMS to Principals with less than 3 years 303, 895 Reduce Consultants 137, 997 Reduce Equipment and Supplies 326, 303 Reduce Printing from Outside Sources 130, 000 Total Reduction in Operational Costs $538, 389 Increase in Indirect Cost Revenue from CARES $519, 025 Change estimated Ga. DOE revenue reduction from 14% to 11% $3, 850, 835 Move Cares Funding from General Fund to Special Revenue $10, 636, 395 Total Net Effect on Fund Balance Revised Use of Fund Balance $9, 623, 893 $463, 399 $538, 389 3, 850, 835 $10, 636, 395 $12, 100, 828 $(2, 476, 935) $463, 399 7

Preliminary Budget With a 11% Reduction in State Revenues 8

Preliminary With a 11% Reduction in State Funding Description Total Beginning Fund Equity Local Revenues: Local Property Taxes Other Taxes Federal Indirect Cost Investment Income Other Local Revenue Sub Total Local Revenue FY 2021 Budget Update #2 $29, 625, 051 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 11% $29, 625, 051 82, 500, 000 944, 700 1, 809, 000 603, 000 1, 005, 000 $86, 861, 700 519, 025 $519, 025 FY 2021 11% State Revenue Reduction & Potential Cuts $29, 62 51 82, 500 0 9 0 2, 32 5 6 0 1, 00 0 $87, 38 25 9

Preliminary With a 11% Reduction in State Funding Description State Revenue FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 11% $123, 756, 726 $105, 786, 164 $3, 850, 835 1, 550, 000 12, 186, 395 (10, 636, 395) $212, 168, 426 $204, 834, 259 $(6, 266, 535) 700, 000 Total Revenues and Transfers $212, 868, 426 $205, 534, 259 $(6, 266, 535) Total Sources Available $242, 493, 477 $235, 159, 310 $(6, 266, 535) Federal Revenue Total Revenue Transfers FY 2021 11% State Revenue Reduction & Potential Cuts $109, 636 99 1, 55 0 $198, 567 24 7 0 $199, 267 24 $228, 892, 775 10

Preliminary With a 11% Reduction in State Funding Description Expenditures Salaries and Fringe Benefits Operations Sub-Total Expenditures Transfers Total Expenditures and Transfers Total Ending Fund Equity Total Expenditures, Transfers and Ending Fund Equity Net Surplus or (Deficit) % of Fund Equity to Expenditures FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 FY 2021 Potential 11% State Revenue (Reductions) or Reduction & Potential Additions 11% Cuts $186, 764, 332 28, 600, 000 $215, 364, 332 850, 000 $216, 214, 332 $186, 764, 332 28, 007, 218 $214, 771, 550 850, 000 $215, 621, 550 $(15, 352, 039) (538, 389) $(15, 890, 428) $171, 412, 294 27, 468, 829 $198, 881, 123 850, 000 $199, 731, 123 $26, 279, 145 $19, 537, 760 $9, 623, 893 $29, 161, 653 $242, 493, 477 $235, 159, 310 $(6, 266, 535) $228, 892, 775 $(3, 345, 906) $(10, 087, 291) $9, 623, 893 $(463, 399) 12. 15% 9. 06% 14. 60% 11

Preliminary Budget With a 14% Reduction in State Revenues

Preliminary With a 14% Reduction in State Funding Description Total Beginning Fund Equity Local Revenues: Local Property Taxes Other Taxes Federal Indirect Cost Investment Income Other Local Revenue Sub Total Local Revenue FY 2021 Budget Update #2 $29, 625, 051 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 14% $29, 625, 051 FY 2021 14% State Revenue Reduction & Potential Cuts 051 82, 500, 000 00 944, 700 00 1, 809, 000 603, 000 1, 005, 000 $86, 861, 700 519, 025 82, 5 2, 00 1, 005, 000 $86, 861, 700 25 $29 00 $519, 025 725 13 1, $87

Preliminary With a 14% Reduction in State Funding Description State Revenue Federal Revenue Total Revenue Transfers FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 14% FY 2021 14% State Revenue Reduction & Potential Cuts 1, 550, 000 12, 186, 395 (10, 636, 395) $212, 168, 426 $204, 834, 259 $(10, 117, 370) $105, 164 1, 00 $194, 889 00 $195, 889 $123, 756, 726 700, 000 $105, 786, 164 700, 000 Total Revenues and Transfers $212, 868, 426 $205, 534, 259 $(10, 117, 370) Total Sources Available $242, 493, 477 $235, 159, 310 $(10, 117, 370) $225, 041, 940 14

Preliminary With a 14% Reduction in State Funding Description Expenditures Salaries and Fringe Benefits Operations Sub-Total Expenditures Transfers Total Expenditures and Transfers Total Ending Fund Equity Total Expenditures, Transfers and Ending Fund Equity Net Surplus or (Deficit) % of Fund Equity to Expenditures FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 FY 2021 Potential 14% State Revenue (Reductions) or Reduction & Potential Additions 14% Cuts $186, 764, 332 28, 600, 000 $215, 364, 332 850, 000 $216, 214, 332 $186, 764, 332 28, 007, 218 $214, 771, 550 850, 000 $215, 621, 550 $(15, 890, 428) $171, 412, 294 27, 468, 829 $198, 881, 123 850, 000 $199, 731, 125 $26, 279, 145 $19, 537, 760 $5, 773, 058 $25, 310, 818 $242, 493, 477 $235, 159, 310 $(10, 117, 370) $225, 041, 940 $(3, 345, 906) $(10, 087, 291) $5, 773, 058 $(4, 314, 234) 12. 15% 9. 06% $(15, 352, 039) (538, 389) $(15, 890, 428) 12. 67% 15

Preliminary Budget With a 12% Reduction in State Revenues 16

Preliminary With a 12% Reduction in State Funding Description Total Beginning Fund Equity Local Revenues: Local Property Taxes Other Taxes Federal Indirect Cost Investment Income Other Local Revenue Sub Total Local Revenue FY 2021 Budget Update #2 $29, 625, 051 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 12% $29, 625, 051 82, 500, 000 944, 700 1, 809, 000 603, 000 1, 005, 000 $86, 861, 700 519, 025 $519, 025 FY 2021 12% State Revenue Reduction & Potential Cuts $29, 62 51 82, 500 0 9 0 2, 32 5 6 0 1, 00 0 $87, 38 25 17

Preliminary With a 12% Reduction in State Funding Description State Revenue FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 12% $123, 756, 726 $105, 786, 164 $2, 567, 223 1, 550, 000 12, 186, 395 (10, 636, 395) $212, 168, 426 $204, 834, 259 $(7, 550, 147) 700, 000 Total Revenues and Transfers $212, 868, 426 $205, 534, 259 $(7, 550, 147) Total Sources Available $242, 493, 477 $235, 159, 310 $(7, 550, 147) Federal Revenue Total Revenue Transfers FY 2021 12% State Revenue Reduction & Potential Cuts $108, 353 87 1, 55 0 $197, 284 12 7 0 $197, 984 12 $227, 609, 163 18

Preliminary With a 12% Reduction in State Funding Description Expenditures Salaries and Fringe Benefits Operations Sub-Total Expenditures Transfers Total Expenditures and Transfers Total Ending Fund Equity Total Expenditures, Transfers and Ending Fund Equity Net Surplus or (Deficit) % of Fund Equity to Expenditures FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 FY 2021 Potential 12% State Revenue (Reductions) or Reduction & Potential Additions 12% Cuts $186, 764, 332 28, 600, 000 $215, 364, 332 850, 000 $216, 214, 332 $186, 764, 332 28, 007, 218 $214, 771, 550 850, 000 $215, 621, 550 $(15, 352, 039) (538, 389) $(15, 890, 428) $171, 412, 294 27, 468, 829 $198, 881, 123 850, 000 $199, 731, 123 $26, 279, 145 $19, 537, 760 $8, 340, 281 $27, 878, 041 $242, 493, 477 $235, 159, 310 $(7, 550, 147) $227, 609, 163 $(3, 345, 906) $(10, 087, 291) $8, 340, 281 $(1, 747, 010) 12. 15% 9. 06% 13. 96% 19

Preliminary Budget With a 10% Reduction in State Revenues 20

Preliminary With a 10% Reduction in State Funding Description Total Beginning Fund Equity FY 2021 Budget Update #2 $29, 625, 051 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 10% $29, 625, 051 FY 2021 10% State Revenue Reduction & Potential Cuts $29, 62 1 Local Revenues: Local Property Taxes Other Taxes Federal Indirect Cost Investment Income Other Local Revenue Sub Total Local Revenue 82, 500, 000 944, 700 1, 809, 000 603, 000 1, 005, 000 $86, 861, 700 519, 025 2, 328, 025 603, 000 $519, 025 1, 005, 000 $87, 38 5 21

Preliminary With a 10% Reduction in State Funding Description State Revenue FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 10% $123, 756, 726 $105, 786, 164 $5, 134, 446 1, 550, 000 12, 186, 395 (10, 636, 395) $212, 168, 426 $204, 834, 259 $(4, 982, 924) 700, 000 Total Revenues and Transfers $212, 868, 426 $205, 534, 259 $(4, 982, 924) Total Sources Available $242, 493, 477 $235, 159, 310 $(4, 982, 924) Federal Revenue Total Revenue Transfers FY 2021 10% State Revenue Reduction & Potential Cuts $110, 920 10 1, 55 0 $199, 851 35 7 0 $200, 551 35 $230, 176 86 22

Preliminary With a 10% Reduction in State Funding Description Expenditures Salaries and Fringe Benefits Operations Sub-Total Expenditures Transfers Total Expenditures and Transfers Total Ending Fund Equity Total Expenditures, Transfers and Ending Fund Equity Net Surplus or (Deficit) % of Fund Equity to Expenditures FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 FY 2021 Potential 10% State Revenue (Reductions) or Reduction & Potential Additions 10% Cuts $186, 764, 332 28, 600, 000 $215, 364, 332 850, 000 $216, 214, 332 $186, 764, 332 28, 007, 218 $214, 771, 550 850, 000 $215, 621, 550 $(15, 352, 039) (538, 389) $(15, 890, 428) $171, 412, 294 27, 468, 829 $198, 881, 123 850, 000 $199, 731, 123 $26, 279, 145 $19, 537, 760 $10, 907, 504 $30, 445, 264 $242, 493, 477 $235, 159, 310 $(4, 982, 924) $230, 176, 386 $(3, 345, 906) $(10, 087, 291) $10, 907, 504 $820, 213 12. 15% 9. 06% 15. 24% 23

Preliminary Budget With a 16% Reduction in State Revenues 24

Preliminary With a 16% Reduction in State Funding Description Total Beginning Fund Equity FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 16% FY 2021 16% State Revenue Reduction & Potential Cuts $29, 625, 051 $82, 500, 000 944, 700 1, 809, 000 603, 000 1, 005, 000 $86, 861, 700 Local Revenues: Local Property Taxes Other Taxes Federal Indirect Cost Investment Income Other Local Revenue Sub Total Local Revenue 519, 025 $519, 025 2, 328, 025 $87, 380, 725 25

Preliminary With a 16% Reduction in State Funding Description State Revenue FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update #3 Potential (Reductions) or Additions 16% $123, 756, 726 $105, 786, 164 $(2, 567, 223) 1, 550, 000 12, 186, 395 (10, 636, 395) $212, 168, 426 $204, 834, 259 $(12, 684, 593) 700, 000 Total Revenues and Transfers $212, 868, 426 $205, 534, 259 $(12, 684, 593) Total Sources Available $242, 493, 477 $235, 159, 310 $(12, 684, 593) Federal Revenue Total Revenue Transfers FY 2$021 16% State Revenue Reduction & Potential Cuts $103, 218 41 1, 55 0 $192, 149 66 7 0 $192, 849 66 $222, 474 17 26

Preliminary With a 16% Reduction in State Funding Description Expenditures Salaries and Fringe Benefits Operations Sub-Total Expenditures Transfers Total Expenditures and Transfers Total Ending Fund Equity Total Expenditures, Transfers and Ending Fund Equity Net Surplus or (Deficit) % of Fund Equity to Expenditures FY 2021 Budget Update #2 FY 2021 14% State Revenue Reduction & CARES ACT Budget Update 3 FY 2021 Potential 16% State Revenue (Reductions) or Reduction & Potential Additions 16% Cuts $186, 764, 332 28, 600, 000 $215, 364, 332 850, 000 $216, 214, 332 186, 764, 332 28, 007, 218 $214, 771, 550 850, 000 $215, 621, 550 $(15, 352, 039) (538, 389) $(15, 890, 428) $171, 412, 294 27, 468, 829 $198, 881, 123 850, 000 $199, 731, 123 $26, 279, 145 $19, 537, 760 $3, 205, 835 $22, 743, 595 $242, 493, 477 $235, 159, 310 $(12, 684, 593) $222, 474, 717 $(3, 345, 906) $(10, 087, 291) $3, 205, 835 $(6, 881, 457) 12. 15% 9. 06% 11. 39% 27

BOARD GUIDANCE 28

Budget Work Sessions Budget Updates Budget Preview: March 17, 2020 Budget Update #1: April 16, 2020 Budget Update #2: May 12, 2020 Approval of Preliminary Budget: June 18, 2020 29

What’s Scheduled Next? July 7, 2020– Tentative Adoption of FY 2021 Budget July 14, 2020 – Public Hearing #1 July 23, 2020 – Public Hearing #2 July 23, 2020 – Final Adoption of FY 2021 Budget 30