FY 2021 BUDGET HEARINGS Real Estate Housing FY

FY 2021 BUDGET HEARINGS Real Estate & Housing

FY 2021 Budget Hearings Real Estate & Housing FY 2021 General Fund Budget General Fund Actual FY 2018 Actual FY 2019 Budget FY 2020 Proposed FY 2021 Change Percent Change Personal Services $152, 293 $276, 330 $165, 932 $288, 831 $122, 899 74. 1% Materials, Supplies, and Equipment 232, 044 602, 819 894, 000 1, 992, 000 1, 098, 000 122. 8% Internal Services 242, 034 297, 894 47, 283 48, 996 1, 713 3. 6% Debt Service 899, 609 859, 895 731, 820 622, 815 (109, 005) -14. 9% 1, 525, 980 2, 036, 938 1, 839, 035 2, 952, 642 $1, 113, 607 60. 6% 1. 48 2. 75 1. 27 85. 8% Total Staffing Level (FTEs)

FY 2021 Budget Hearings Real Estate & Housing FY 2021 CDBG Fund Budget CDBG Fund Actual FY 2018 Actual FY 2019 Budget FY 2020 Proposed FY 2021 Change Percent Change Personal Services $659, 868 $547, 221 $896, 135 $754, 495 ($141, 640) -15. 8% Materials, Supplies, and Equipment 153, 892 130, 871 183, 900 143, 498 (439, 152) 75. 4% Special Purpose 686, 702 1, 070, 760 622, 734 1, 280, 287 57, 55 105. 6% $1, 500, 462 $1, 748, 852 $1, 702, 769 $2, 178, 280 475, 51 27. 9% 8. 81 7. 54 1. 27 85. 8% Total Staffing Level (FTEs)

FY 2021 Budget Hearings Real Estate & Housing Departmental Vision The vision of the Department of Real Estate and Housing is to improve the quality of life for the residents in the City of Wilmington by increasing the supply of affordable housing, improving housing markets and the existing housing stock, promoting self-sufficiency and engaging in activities to stabilize and revitalize neighborhoods.

FY 2021 Budget Hearings Real Estate & Housing Top Three Priorities Increase the supply of affordable housing that is decent, safe and sanitary. Engage in activities geared toward stabilization and revitalization of neighborhoods. Increase homeownership opportunities through City-sponsored initiatives and collaborative efforts with non-profit and for-profit developers.

FY 2021 Budget Hearings Real Estate & Housing Top Three Performance Measures Administer and/or fund housing programs to preserve existing occupied housing. Increase the availability of affordable homeownership units. Support organizations that provide services to Wilmington’s most needy residents.

FY 2021 Budget Hearings Real Estate & Housing Question 1. Discuss any proposed changes to positions (new position, deleted position, upgrade, downgrade, title change, salary adjustment, fund change, etc. ). Specify mechanisms put in place to ensure that Administrative Cost overruns from the CDBG Administrative Caps as it pertains to staffing will not create cost overruns to be charged to the General Fund.

FY 2021 Budget Hearings Real Estate & Housing Question 1. Answer There are no additions or deletions of positions to the department. This year the department has created a budget for non-federal administrative costs. The department, over the years, has dealt with a number of activities that can not be covered by federal funds and have had to be funded with nonfederal funds. As a point of information, this is not the first time that the department has had dual budgets – federal and non-federal. FY 21 Budget transfers $120, 000 and 1. 27 FTEs from the CDBG Fund to the General Fund. An average of $111, 000 has been charged back to the General Fund from the CDBG Fund over the past four years.

FY 2021 Budget Hearings Real Estate & Housing Question 2. Discuss the proposed $1 M allocated for grant funds to the Wilmington Neighborhood Conservancy Landbank. Specify the amount of funds that are to be allocated to the Landbank per year per Memorandum of Understanding between the City and the WNCLB. Specify the amount of funds that has been allocated to the Landbank sinception from the City. Specify amount of State Bond Bill funding requested to the State for the Landbank.

FY 2021 Budget Hearings Real Estate & Housing Question 2. Answer As per the Memorandum of Understanding dated December 2016 between the City and the Land Bank - $15 million OVER 10 YEARS The City funded the Land Bank $1. 5 million in July 2017 $1 million has been requested from the State Bond Bill In light of revenue shortfalls forecasted due to the COVID-19 pandemic, the $1 million grant budgeted for the Land Bank will be reduced to $550, 000.

FY 2021 Budget Hearings Real Estate & Housing Question 3. Discuss the available fund balance in the Housing Opportunity Fund. Specify any plans for replenishing the fund, and timing.

FY 2021 Budget Hearings Real Estate & Housing Question 3. Answer There is no fund balance available in the Housing Opportunity Fund. There are no plans to replenish the fund at this time.

FY 2021 Budget Hearings Real Estate & Housing Question 4. Discuss the $400 K proposed budget for the Neighborhood Clean Team Initiative. Specify amount of funds expended year to date on this initiative. Specify the measures used to determine if program and site was a success.

FY 2021 Budget Hearings Real Estate & Housing Question 4. Answer To date, funds have been fully dispersed to or encumbered for participating organizations. Weekly, the organizations participating in the program submit summaries of their activities to the project manager who in turn reports to the department. In addition, the project manager makes daily inspections of the designated areas to assure that the program is operating as expected. The participating organization regularly submit progress reports.

FY 2021 Budget Hearings Real Estate & Housing Question 5. Discuss the ~$85 K budget proposed for the Live Where You Work Program. Specify number of participants for the last 2 years. Specify how the City market this program. Specify number of City employee participants per department the last 2 years.

FY 2021 Budget Hearings Real Estate & Housing Question 5. Answer There has been a total of 33 City employees that have participated/benefited from this program in the last two years. The Department markets this program through its website and through the Department of Human Resources – a representative from Real Estate and Housing participates in the employee orientation process. Police – 7 Public Works – 6 Fire – 5 Finance – 5 Mayor’s Office – 2 L&I – 2 Planning – 2 Human Resources – 1 RE and H – 1 Parks – 1 Audit – 1

FY 2021 Budget Hearings Real Estate & Housing Question 6. Discuss the $83 K in Consultants pertaining to the Department’s Homeownership Initiatives that is now being charged to the General Fund, that was previously paid from the CDBG Fund.

FY 2021 Budget Hearings Real Estate & Housing Question 6. Answer The shift of the expenditures from CDBG funding to the General Fund reflects the expansion of the department’s effort to provide homeownership opportunities citywide, utilizing multiple financial opportunities beyond those offered by federal funding. Due to this expansion of activities, the ability to fund the position solely through the CDBG program becomes a violation of federal regulations. It should be noted that by using a consultant, it reduces the expense to the department by eliminating additional charges associated with a full-time employee.

FY 2021 Budget Hearings Real Estate & Housing Question 7. Discuss the planned use of $400 K budgeted between the Disposition and Miscellaneous Project account lines in the Rehab Division pertaining to disposition and property management. Specify number of dispositions the last 2 years. Specify if City recoups any of these costs.

FY 2021 Budget Hearings Real Estate & Housing Question 7. Answer These budget lines are used for vacant property expenses. Such expenses include: Grass cutting Interior demolitions Exterior debris removal Full property demolitions Interior property cleanouts Tree removal Securing of property Fencing Snow removal Asbestos abatement

FY 2021 Budget Hearings Real Estate & Housing Question 7. Answer From April 1 st 2018 through April 1 st 2020, the City of Wilmington disposed of 93 Parcels. No costs were recuperated through the dispositions of these properties

FY 2021 Budget Hearings Real Estate & Housing Question 8. Discuss the planned use of the approximately ~$3. 7 M budgeted across CDBG, HOME, HOPWA, ESG, and NSP Funds. Specify any funds for the CARES Supplemental Funding regarding COVID-19. Specify criteria and selection process. Specify any new recipients projected to receive funds. Specify total dollar amount of requests submitted, and the total amount awarded

FY 2021 Budget Hearings Real Estate & Housing Question 8. Answer The City was awarded the following Covid-19 funds: CDBG 20 – $1, 304, 175 ESG 20 - $647, 693 HOPWA 20 - $116, 777

FY 2021 Budget Hearings Real Estate & Housing Question 8. Answer Regulations regarding the use of these funds have just been released and are being reviewed by the City as to the most effective way to get the money where it is needed most. The department adheres to the federal regulations regarding the criteria and selection of organizations and projects. This includes an Advisory Committee made up of a City Council representative, Real Estate and Housing staff, a representative from the Mayor’s office, members of the community at large and a member of the Continuum of Care. This year a formerly homeless individual and a veteran were added to the Committee.

FY 2021 Budget Hearings Real Estate & Housing Question 8. CDBG Housing Organization Project Title Amount Requested Funding Recommendation Source Catholic Charities, Inc. Bayard House Residential Maternity Program $ 74, 737. 00 $ 20, 000. 00 CDBG - Housing Catholic Charities, Inc. Homeless Prevention Service $ 62, 500. 00 $ 10, 000. 00 CDBG - Housing Habitat for Humanity of New Castle County A Brush With Kindness $ 50, 000. 00 $ 10, 000. 00 CDBG - Housing Opportunities of Northern Delaware Predatory Lending and Fair Housing Counseling/Law $ 15, 000. 00 $ 5, 000. 00 CDBG - Housing Interfaith Community Housing of Delaware Housing Counselling $ 25, 000. 00 $ 5, 000. 00 CDBG - Housing Latin American Community Center Homeless Prevention $ 25, 038. 00 $ 10, 000. 00 CDBG - Housing Luthern Community Services Homeless Prevention $ 50, 000. 00 $ 20, 000. 00 CDBG - Housing Neighborhood House, Inc. Housing Intervention and Outreach Counseling $ 20, 000. 00 $ 7, 500. 00 CDBG - Housing Neighborhood House, Inc. Homeless Prevention and Family Services $ 12, 000. 00 $ 10, 000. 00 CDBG - Housing Sojourners Place Sojourners' Place Transitional Housing $ 25, 000. 00 $ 22, 500. 00 CDBG - Housing STEHM, Inc. Direct Case Management Services $ 10, 000. 00 $ 13, 414. 00 CDBG - Housing The Salvation Army Code Purple $ 15, 000. 00 $ 6, 000. 00 CDBG - Housing The Wilmington HOPE Commission, Inc. Re-Entry Services $ 44, 784. 00 $ 10, 000. 00 CDBG - Housing United Way Stand By Me $ 150, 000. 00 $ 5, 000. 00 CDBG - Housing West End Neighborhood House Inc Life Lines $ 25, 000. 00 $ 12, 500. 00 CDBG - Housing Wilmington Senior Center Building Capacity $ 50, 000. 00 $ 25, 000. 00 CDBG - Housing YMCA of Delaware Central YMCA Male Supportive Housing Program $ 33, 000. 00 $ 20, 000. 00 CDBG - Housing YWCA Delaware, Inc. Home-Life Management Center $ 50, 625. 00 $ 20, 625. 00 CDBG - Housing $ 232, 539. 00 $ 794, 499. 00

FY 2021 Budget Hearings Real Estate & Housing Question 8. CDBG Youth & Families Organization Amount Requested Project Title Panel Funding Recommendation Source Christiana Cultural Arts Center, Inc. Heart Under The Hoodie, Youth Violence Prevention Program $ 40, 000. 00 $ 5, 000. 00 CDBG - Youth Christiana Cultural Arts Center, Inc. Future Entrepreneurs in Creative Industries Program $ 30, 000. 00 $ 10, 000. 00 CDBG - Youth Delaware Futures One Student At A Time $ 5, 000. 00 CDBG - Youth Duffy's Hope Youth Ambassador Program $ 46, 349. 74 $ 6, 000. 00 CDBG - Youth Family Counseling Center of St. Paul ( FCCSP) Healing Families, Transforming Communities. Expanding the Continuum of Care through Traumabased Services $ 11, 892. 00 $ 10, 000. 00 CDBG - Youth Interfaith Community Housing of Delaware Youth Ambassador $ 25, 000. 00 $ 2, 500. 00 CDBG - Youth Latin American Community Center Youth Prevention $ 25, 038. 00 $ 2, 500. 00 CDBG - Youth Tech Impact IT Works Technology Job Training Program for At. Risk Young Adults $ 20, 000. 00 $ 9, 000. 00 CDBG - Youth Teen Wharehouse Teens In Motion $ 15, 000. 00 $ 5, 000. 00 CDBG - Youth The Challenge Program Construction Training Program $ 58, 825. 00 $ 15, 000. 00 CDBG - Youth Urban Bike Project Youth Expansions $ 25, 000. 00 $ 10, 000. 00 CDBG - Youth Urban Promise Street Leaders $ 50, 000. 00 $ 10, 000. 00 CDBG - Youth West End Neighborhood House Inc Above Xpectatons $ 15, 000. 00 $ 3, 000. 00 CDBG - Youth YMCA of Delaware Teen Engagement $ 45, 595. 00 $ 7, 000. 00 CDBG - Youth $ 412, 699. 74 $ 100, 000. 00

FY 2021 Budget Hearings Real Estate & Housing Question 8. ESG Organization Amount Requested Project Title Panel Funding Recommendation Source Family Promise of Northern New Castle County, Inc. ESG Essential Services- Hospitality Shelter Network $ 25, 000. 00 12. 00 ESG Family Promise of Northern New Castle County, Inc. ESG RRH- Hospitality Center- Transitional/ Rapid Re-Housing $ 15, 000. 00 04. 00 ESG Housing Alliance Delaware-HAD Centralize Intake $ 68, 500. 00 36. 00 ESG Housing Alliance Delaware-HAD Delaware Community Management Information Systems Ministry of Caring Salvation Army YWCA Delaware, Inc. House of Joseph I Mary Mother of Hope House II & III Emergency Housing Rapid Re-Housing $ 31, 000. 00 $ 81. 00 25, 000. 00 $ 00. 00 50, 000. 00 $ 87. 00 20, 000. 00 $ 24. 00 58, 000. 00 $ 40. 00 80, 000. 00 $ 372, 500. 00 60. 00 $ 173, 744. 00 ESG ESG ESG 17, 2 2, 4 19, 2 17, 9 2, 0 13, 1 10, 1 13, 6 77, 9

FY 2021 Budget Hearings Real Estate & Housing Question 8. HOPWA Organization Catholic Charities, Inc. Cecil County Health Department Delaware HIV Services Ministry of Caring Amount Requested Project Title HIV Service The Cecil County Housing Assistance Program Delaware Housing Assistance Program (DHAP) House of Joseph II $ Panel Funding Recommendation 62, 500. 00 $ 50, 000. 00 $ 759, 608. 00 $ 80, 000. 00 $ 952, 108. 00 $ Source 13. 00 10, 2 HOPWA 68. 00 36, 7 HOPWA 51. 00 660, 3 HOPWA 30. 00 71, 0 HOPWA 778, 362. 00

FY 2021 Budget Hearings Real Estate & Housing Question 8. HOME Organization Amount Requested Project Title Panel Funding Recommendation Source Todmorden Foundation The Flats Phase IV $ 310, 774. 00 44. 00 310, 7 HOME Be Ready CDC Solomon's Court $ 100, 000. 00 100, 0 HOME Central Baptist CDC CHDO Operating/Project $ 230, 000. 00 200, 0 HOME Interfaith Community Housing Ninth Street Project - WCC $ 380, 000. 00 150, 0 HOME Cinnaire Solutions 8 th Street Stabilization $ 100, 000. 00 100, 0 HOME Pennrose LLC Riverside Redevelopment Phase II $ 874, 589. 00 44. 00 212, 2 HOME Habitat for Humanity Eastside Neighborhood Revitalization $ 200, 000. 00 150, 0 HOME 00. 00 200, 0 HOME Our Youth, Inc. Housing Development $ 250, 000. 00 2, 445, 363. 00 88. 00 1, 422, 9

FY 2021 Budget Hearings Real Estate & Housing Question 8. Answer HUD Funding Source CDBG Housing Related Public Services CDBG Youth Public Services Emergency Solution Grant Housing Opportunity for Person With AIDS Grant HOME Investment Partnership Program TOTAL of Funds Requests and Awarded Requests Awarded 9 0 0 8 794, 49 412, 70 372, 50 952, 10 2, 445, 363 0 9 0 4 2 8 4, 977, 17 3 232, 53 100, 00 173, 74 778, 36 1, 422, 98 2, 707, 63

FY 2021 Budget Hearings Real Estate & Housing Question 9. Organizational Chart Director (1 FTE) GIS Technician (1 FTE) Director of Rehabilitation (1 FTE) Sr. Rehabilitation Specialist (2 FTE) Sr. Program Director (1 FTE) Development Specialist (1 FTE) Administrative Clerk II (1 FTE) Program Administrator (1 FTE) Sr. Financial Administrator (1 FTE) Acquisition & Disposition Manager (1 FTE)

FY 2021 Budget Hearings Real Estate & Housing Question 9. Outline Specific Duties of Employees • Director of Real Estate and Housing v OVERSEES DAY-TO-DAY DEPARTMENTAL OPERATIONS • Acquisition and Disposition Manager v PLANNING, FINANCIAL AND GRANT ADMINISTRATION v EMERGENCY AND NON-EMERGENCY CLEARANCES v FEDERAL AND NON-FEDERAL ACQUISITIONS AND DISPOSITIONS v PROPERTY MANAGEMENT/MAINTENANCE v CAPITAL CONSTRUCTION PROJECTS v STABILIZE, MAINTAIN AND SECURE VACANT PROPERTIES OWNED BY THE CITY • Geographic Information Systems Analyst / Technician v TECHNICAL SUPPORT IN ACTIVITIES SUPPORTING THE DEPARTMENT v DATA ANALYSIS FOR MAPPING, AND FOR LINKING TO OTHER CITY DATABASES. v PROVIDE STAFF SUPPORT AND CONDUCTS RESEARCH v PERFORM DATA ENTRY, DIGITIZATION AND DATA MANIPULATION v OBTAIN AND/OR CREATE AND MAINTAIN ADDITIONAL DATA v USE DATA TO ASSIST WITH THE CREATION OF NEIGHBORHOOD SPECIFIC PLANS

FY 2021 Budget Hearings Real Estate & Housing Question 9. Outline Specific Duties of Employees Development Specialist & Neighborhood Stabilization Program Administrator v ACQUISITION/REHAB v HOUSING DEVELOPMENT LOANS AND CONTRACTS v NEIGHBORHOOD STABILIZATION PROGRAM ADMINISTRATION v Senior Program Director v CDBG (PUBLIC SERVICES), HOPWA AND ESG ADMINISTRATOR v PUBLIC FACILITIES (Improvements to Non-Profit Public Facilities) v GRANT ADMINISTRATION, PLANNING, CONSOLIDATED PLAN, ANNUAL ACTION PLAN, AND CAPER REPORTING v SUBRECIPIENT MONITORING v NON-CONSTRUCTION CONTRACTS (Fair housing, Street Trees, WEDCO) SUBRECIPIENT MONITORING Director of Rehabilitation and Senior Rehabilitation Specialist v CDBG OWNER-OCCUPIED REHAB (Emergency and Critical Repair) v FAÇADE IMPROVEMENTS v INVESTOR AND OWNER-OCCUPIED HOUSING REHAB v LOAN COLLECTIONS, LOAN SUBORDINATIONS, LOAN SATISFACTIONS v LEAD PAINT INSPECTIONS/CLEARANCES/ABATEMENT

FY 2021 Budget Hearings Real Estate & Housing Question 9. Outline Specific Duties of Employees • Program Administrator v HOME PROGRAM ADMINISTRATOR v CONTRACT COMPLIANCE v NEW CONSTRUCTION AND REHABILITATION CONSTRUCTION CONTRACTS v SUBRECIPIENT MONITORING • Financial Administrator v FEDERAL AND NON-FEDERAL BUDGET SETUP v FEDERAL AND NON-FEDERAL FUNDING RECONCILIATION v IDIS SETUP AND DEPARTMENTAL DRAWS REQUEST & PAYMENT PROCESSING v ASSIST WITH CONSOLIDATED PLAN, ANNUAL PLAN AND CAPER REPORTING • Administrative Clerk II • ANSWER, SCREEN AND DIRECT CALLS TO APPROPRIATE STAFF OR DIVISION • PROVIDE ADMINISTRATIVE/CLERICAL SUPPORT TO THE DEPARTMENT • PREPARE, ISSUE, AND MAIL CORRESPONDENCE • MAINTAIN DEPARTMENT FILING SYSTEM