FY 15 Preliminary Budget Recommendation Budget Hearing Finance

FY 15 Preliminary Budget Recommendation: Budget Hearing Finance Update Edison K-8 School March 18, 2014 1

BOSTON PUBLIC SCHOOLS Finance Summary § Thanks to the City of Boston, our general fund target appropriation for FY 15 rose $35. 9 million to $973. 3 million, a 3. 8% increase compared to FY 14 § This comes at a time when other City departments are being asked to submit lower budgets than in FY 14 § However, we continue to face a challenging budget situation in FY 15 due to rising costs and a drop in federal and state funding, resulting in a $71 million budget challenge § We have increased by $5 million the resources allocated to schools through Weighted Student Funding (WSF) § This budget also enables us to continue our work of: § Eliminating the achievement gap § Implementing the Common Core Standards § Moving to fully inclusive programs 2

BOSTON PUBLIC SCHOOLS Finance Agenda § What this budget accomplishes § Where the funds come from and where they go § Central office budgets § Next steps and learning more 3

BOSTON PUBLIC SCHOOLS Finance We are expanding K 1 seats across the city… § We are investing $1. 0 million to add 106 new K 1 seats at programs across the city § As we expand our K 1 programming, we are focused on maintaining the high quality that has made these programs a national model § We use 3 key criteria to guide K 1 expansion: § Programs are sustainable § Classes are spread across the city § Additional classes offer a positive increase in seats (not a repurposing of existing classrooms) 4

BOSTON PUBLIC SCHOOLS Finance …extending hiring autonomy to all schools to hire qualified, diverse candidates early… § $400, 000 to support Teacher Diversity Action Plan § $6. 1 million to make our early hiring initiative a success § $1. 2 million budgeted centrally to help schools offer stipends for close to 1, 000 open posted positions § $4. 9 million to support professional development and transition support for excessed educators § We are also seeking external funding to support this initiative 5

BOSTON PUBLIC SCHOOLS Finance …introducing a new school choice process… § We are moving forward deliberately to implement the new process of student assignment, including the recommendations from the External Advisory Committee: § More K-8 pathways (Blackstone, Hennigan, Trotter, UP Dorchester) § More inclusive and dual language program options § Overlays for English Language Learners (ELLs) and Special Education to provide services closer to home § The associated costs of these changes are built into the school funding process through enrollment projections and start-up costs for new classrooms § We are also working toward improving our school facilities § General fund costs for the facilities changes approved in November and December 2013 add up to approximately $1. 6 million in FY 15 6

BOSTON PUBLIC SCHOOLS Finance …preparing to implement the Common Core standards and PARCC assessments… § $1 million in equipment and another $1 million in upgrades to technology infrastructure in preparation for the online PARCC assessments* …renewing our investments in technology to support teachers, families, and students… § $1. 2 million to support Laptops for Learning § $675, 000 for continued use of the Student Information System …investing in upgrades to our facilities… § an increase of $1 million to meet deferred maintenance needs * PARCC: Partnership for Assessment of Readiness for College and Careers 7

BOSTON PUBLIC SCHOOLS Finance …supporting Extended Learning Time (ELT) in schools across the district… § $2. 75 million for ELT at current and former turnaround schools and $2. 5 million for ELT at other BPS schools § $1. 4 million for Acceleration Academies during school vacations …and making additional investments in services for some of our highest-need students. § $3. 2 million for students with Emotional Impairment § $5 million for English Language Learners in grades 6 -12 § $1. 5 million for inclusion specialists in 26 schools 8

BOSTON PUBLIC SCHOOLS Finance Agenda § What this budget accomplishes § Where the funds come from and where they go § Central office budgets § Next steps and learning more 9

BOSTON PUBLIC SCHOOLS Where do our funds come from? Boston Public Schools FY 2015 All Funds Budget 10

BOSTON PUBLIC SCHOOLS Finance Sources of school funding 1. Weighted Student Funding 2. Special programs (non-WSF) $28 M 3. Title I funding $14 M 4. Standard allocations built into school budgets $22 M $452 M (nurses, special education coordinators, and food services staff) 5. Rules-based soft landings $6 M 6. Buybacks for Autonomous Schools $2 M 7. Additional adjustments 1 $4 M Total: 1 Additional $528 M adjustments include EEC/ELC supplements and other non-rules-based allocations Notes: These figures do not include the school services that are budgeted centrally. All figures are current as 31 st and may change as the budgeting process continues. of January 11

BOSTON PUBLIC SCHOOLS Finance Agenda § What this budget accomplishes § Where the funds come from and where they go § Central office budgets § Next steps and learning more 12

BOSTON PUBLIC SCHOOLS Finance FTEs (All Funds) Department Name FY 14 FY 15 Var. Operations 853. 5 842. 5 (11. 0) Unified Student Support Services 732. 6 706. 7 (25. 9) Academics 154. 4 137. 1 (17. 3) Finance 130. 2 127. 2 (3. 0) Human Capital 94. 4 74. 0 (20. 4) Engagement 67. 5 58. 5 (9. 0) Office of Instructional and Information Tech 67. 5 61. 5 (6. 0) English Language Learners 41. 0 36. 0 (5. 0) Office of Data and Accountability 16. 0 14. 0 (2. 0) Superintendent 11. 0 9. 0 (2. 0) BPS Adult Education 10. 0 1. 0 (9. 0) Equity 8. 5 7. 5 (1. 0) Communications 7. 0 6. 0 (1. 0) The Boston School Committee 2. 8 0. 0 Legal Advisor 2. 0 0. 0 Institutional Advancement 2. 0 0. 0 2, 200. 4 2, 087. 8 Total (112. 6) 13

BOSTON PUBLIC SCHOOLS Finance Historically, central office budgets represent approximately 6% of the BPS budget § Numbers for FY 15 are being finalized §The percentages are expected to be in agreement with historical data 14

BOSTON PUBLIC SCHOOLS Finance There a number of important services to students and schools in the category of “School Services Budgeted Centrally Examples Include: • Therapeutic Services (Occupational, *District Reserve for Substitute Teachers Physical, Speech, etc. ) *Photocopy machines related costs • Special Education Private Placements *Tuition reimbursement: BTU & Guild • One-to-One Paraprofessionals *Athletic Coaches • School Custodians *ABA Services • Maintenance & Repairs of *School Police School Buildings *Bus Monitors • Heat, Light & Power for School Buildings • Testing Supplies and MCAS mailings • School Library Media and A/V Equipment • System-wide Instructional Materials Adoption 15

BOSTON PUBLIC SCHOOLS Finance Proposed changes in transportation § Provide MBTA passes instead of yellow buses for 7 th and 8 th graders with corner-to-corner service § Currently, 1, 862 students in 7 th and 8 th grade receive MBTA passes, and our proposal would expand this program to an additional 4, 586 students for SY 14 -15 § We also propose to offer MBTA passes for 6 th graders on a pilot basis § Reduce MBTA “shuttle” service to BPS high schools within 1 mile of a major MBTA hub § Continue process of aligning bell times and combine bus services for some co-located schools § Develop a more transparent and rules-based structure on transportation by asking schools to budget and pay for “a la carte” services: § Late buses § Early release transportation that is not weekly § Service on non-BPS-calendar days § Field trips and athletics events not already budgeted by Athletics department 16

BOSTON PUBLIC SCHOOLS BOSTON SCHOOLS Academics Key Messages - Academics Academic §Improvement in achievement outcomes must be seen immediately § 76% of BPS students are Black and Latino, so we must keep a laser focus on the achievement gap to improve district and school outcomes § Implementing Common Core and PARCC without addressing the achievement gap will expand the gaps § Increasing full inclusion without addressing the gaps and strengthening core instruction will expand the gaps Organizational §Successfully implementing three simultaneous transformational changes requires deep and permanent systems changes throughout the organization §In addition to systems change, we will require shifts in knowledge, culture and technology in the organization 17

BOSTON PUBLIC SCHOOLS BOSTON SCHOOLS Academics Establishing a sense of urgency: Disrupting the pipeline Currently, we have: § § 2 Level 5 schools 5 Level 4 schools 2 Level 4 schools with a state approved operator 37 Level 3 schools that have been level 3 for two years, have scores below the 10 th percentile, or are designated High Support schools Of these: § 5 are pilot schools § 1 is an Innovation School This challenges our: § Capacity to transform the schools at risk of becoming Level 4 or 5 § Financial ability to support internal efforts to transform schools and external operators providing services or taking over schools § Morale in schools and in the district 18

BOSTON PUBLIC SCHOOLS Academics: creating a more nimble, data-driven & project-based Instructional Compliance & Accountability organization Develops, monitors and revises district’s academic strategy to sustain, improve and transform schools, strengthen teaching and learning to improve student outcomes. Ensure that the district’s academic strategy is data driven and in compliance with federal and state law. Instructional Compliance & Accountability Schools and Classrooms Network Structure Instructional Research & Development Academic Transformation & Turnaround Instructional R&D Develops analytical capacity based on national and local research to inform decisions about curriculum, instruction, programming, strategies, interventions and professional development. Integrates bodies of content knowledge with ELL and special education expertise at the district that results in a unified, coherent academic strategy. Academic Transformation & Turnaround Develops and implements intervention and acceleration strategies to improve and transform schools. Academic Intervention teams provide targeted supports and interventions through expertise in content, grade level, ELLs and students with disabilities. Network Structure Supervises and support groups of 15 -17 K-8 schools located in neighborhoods and communities with unique possibilities and needs. Supervises and support high schools providing students with a range of educational alternatives and interventions in and outside school.

BOSTON PUBLIC SCHOOLS Finance Unifying Engagement offices and services § Welcome Service, Community Engagement, Family and Student Engagement § Reorganization allows for § Support to schools through the Network Superintendent structure § A focus on equity § A focus on support for all Title I schools § Family and Community Outreach Coordinators initiative § 10 year initiative § Currently reaches only 20 schools § Will now reach all schools 20

BOSTON PUBLIC SCHOOLS Finance Adult Education § We currently serve 825 students in our adult education programs § 262 adults in daytime Family Literacy Program (~87% BPS parents) § 498 adults in evening academic programs: adult basic education, ESOL (~26% BPS parents) § 65 students receive skills training and academic support in partnership with community-based agencies § BPS proposes to transition Adult Education to be solely grant funded § Grant funds will support family literacy and ESOL programming § We will continue to strengthen family engagement through the Office of Engagement, including additional ESOL classes and Parent University § We will also work with other City departments to coordinate Adult Ed services for Boston residents 21

BOSTON PUBLIC SCHOOLS Finance Alternative Education § The FY 15 budget continues our ongoing investments in Alternative Education § The Re-Engagement Center will retain the same level of staffing as in FY 14 § We will maintain our partnerships with Alternative Education providers § We are identifying ways to strengthen and streamline how we deliver services through the Educational Options department 22

BOSTON PUBLIC SCHOOLS Finance Integrating Human Capital functions § BPS is transforming how we provide human capital support and services for schools § We are merging the Office of Educator Effectiveness and Office of Human Resources into a single Office of Human Capital § Allows us to combine all human capital functions from pipelines to career ladders in one office § This includes recruitment, induction, professional learning, evaluation, and growth and development § We are working to rethink the roles in this office for maximum efficiency and effectiveness, especially through a focus on project-based teams rooted in the Teacher Diversity Action Plan 23

BOSTON PUBLIC SCHOOLS Developing a new vision for Unified Student Services § We are unifying student support services to improve academic outcomes, provide a coordinated and comprehensive approach to student services, and support and enhance students’ physical and emotional well-being § This will: § Improve student achievement and increase student outcomes by providing comprehensive and coordinated services § Facilitate improved policy development, partnerships, and operating procedures to support student gains § Strengthen school-based teams to improve efficiencies in operations and service delivery § Realign and integrate central office support to create cross-functional teams that focus on prevention and early intervention versus intensive interventions § Improve data collection, sharing and analysis 24

BOSTON PUBLIC SCHOOLS Finance Agenda § What this budget accomplishes § Where the funds come from and where they go § Central office budgets § Next steps and learning more 25

BOSTON PUBLIC SCHOOLS Finance We look forward to discussing the budget with you in a variety of forums Feb 5 Superintendent’s recommended budget to School Committee Feb 26 Recommended budget update Mar 4 Budget hearing (Hyde Park Education Complex, 6 pm) Mar 12 Budget hearing (26 Court Street, 5 pm) and School Committee meeting (6 pm) Mar 18 Budget hearing (Edison K-8 School, 6 pm) Mar 26 School Committee votes on BPS budget 26

BOSTON PUBLIC SCHOOLS Finance For more information: Website: bostonpublicschools. org/budget Email: budget@bostonpublicschools. org Twitter: #bpsbudget A number of documents are available on our website: § Budget Presentation § FY 15 Budget Memo § FY 15 Allocations § FY 15 WSF School-by-School comparison § WSF Templates for all schools § Preliminary budget by Account Code summary § Preliminary budget by Program Code summary § Preliminary budget by Department Code summary 27