Furniture Prequalification Scheme SCM 0771 Briefing 17 th
Furniture Prequalification Scheme SCM 0771 Briefing 17 th November 2014
Agenda • Overview of the Furniture Scheme Maria Chan, Lead Category Specialist • Scheme On Line Application Process Angelo Burgo, Sourcing Manager
Scheme Objectives • Enhance value for Money • Improve quality of furniture and compliance to NSW Government legislation and policies • Regular collaboration between OFT, Government agencies and Furniture industry for continuous improvement
Scheme Objectives • Create standard furniture specifications within clustered government agencies • Improve information collection, analysis and sharing • Support environmental sustainability, SME, ADEs and Indigenous Businesses
Scheme Documents • • Scheme Conditions Customer Contract and order Form NSWBuy Requirements Scheme Regions Performance Report Template Supplier Reporting Template Statement of Requirements
Furniture Categories • • • Seating Steel Furniture Workstations, Desktops and Tables Other Furniture (not listed above) Recycled and Refurbished Furniture – Workstations and Steel Furniture only
The Scheme excludes the following products: • High price or luxury furniture products • School Furniture • Hospital Furniture • Clinical Furniture
Application Process • Online Application via http: //tenders. nsw. gov. au • 2 Supplier Lists: Base and Advanced • Base Registered Supplier List: low risk contracts valued up to $100, 000 each • Advanced Registered Supplier List: all contracts including over $100, 000 and high risk contracts
Application Process • Single or multiple Categories and Regions • Manufacturer status • Always open • No limit on the number of registered suppliers
Assessment Schedule • • Quarterly basis Initial Applications cut off date: 28 Nov 2014 Initial Assessment: Dec 2014 Subsequent cut off dates: end of March, June, Sept & Dec • Subsequent Assessment: April, July, Oct & Jan
Assessment Schedule • Successful suppliers will be advised by email • A list of Successful supplier will be published on Procure. Point • The Furniture Scheme is expected to start in Feb 2015
Acceptance Criteria – Mandatory Requirement • Valid ABN • Fulfilling commercial furniture orders in Australia for longer than 3 years • ISO 9001 Quality Management System Certification • Evidence of financial security • Compliance to Scheme conditions
Acceptance Criteria – Mandatory Requirement • • Compliance to Customer Contract Minimum Public and Product Liability Insurance Compliance to Statement of Requirements Acceptance of Purchasing Cards
Minimum Requirements for Base Registered Supplier List • Credit Report or Letter from Independent Accountant • Evidence of over 3 years in Business • 3 Referee reports • ISO 9001 certification
Minimum Requirements for Advanced Registered Supplier List • Allow independent company to conduct Financial Checks • Evidence of over 5 years in business • 3 referee reports showing supply over $100, 000 in single projects • ISO 9001 and ISO 14001 (by May 2015) certification
Changes to Supplier Status • Change from a Base to Advanced List • Change of Categories • Change of Regions
Supplier Reporting • Every 3 months in the format provided • First report due end of April 2015 for Jan to March quarter • Review after 6 months
Statement of Requirements • All products supplied to be tested in an accredited lab. • Independently certified for Australian and NZ Standards or BIFMA or British standards • Accepted lab are AFRDI or other labs accredited by NATA or International Accreditation NZ • Products manufactured and assembled in factories with ISO 9001
Statement of Requirements • Permanent label with company name and contact detail • Labels for adjustment instruction for all chairs • After installation, all packaging and rubbish must be removed from site
Statement of Requirements • Default Standard Delivery Time: 2 weeks for catalogue products and 6 weeks for custom-made • Emergency Delivery: within 24 hours for Metro and 48 hours for Regional
Statement of Requirements • 10 years min warranty for Seating with 5 star caster base and 5 years min warranty for all other Seating • 10 years min warranty for Steel Furniture, Workstations, Desktops and Tables • 5 years min warranty for other Furniture not listed above • 5 years min warranty for Recycled and Refurbished (Workstations and Steel Furniture)
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