Functions What do they do By Lisa Sutphen
Functions: What do they do? By Lisa Sutphen Shiawassee RESD
Who am I? • • Manager of Application Services for a Michigan ISD – Shiawassee RESD Support Power. School and other applications for 14 districts in 3 counties – users to servers Attended PSU and National PSUG Worked in Power. School for 10+ years Tech/Network @ SRESD 36 years Power. School certified to teach/implement – level I, III and Power. Teacher Pro Do training for districts LOVE TO TRAVEL
My Family married 33 years – 4 sons 2 daughter-in-laws Grandson Levi!!! 4 Eagle Scouts Sutphen’s • •
Agenda • Review Functions • Questions and Answers
Functions Attendance –attendance functions Attendance Today–customization Daily Bulletin – view Bulletin Enrollment Summary – overview of students, ethnicity, sex, enrollment • Master Schedule – view master schedule, class enrollments • Dashboard—school or server graphical data • Special Functions – see below Teacher Schedules- teacher schedules with links • •
Attendance Functions
Attendance
Absentee Report • • Single day period by period attendance code report. Attendance > Absentee Report Input options First of day with verification line Tip: go to print queue > “paper” by logout Tip: re-run report click job name then “run job again” Try it out
Attendance – Meeting tab
Quick Tip When clicking on a blue field link in the program if you hold + The field link It will then open up the link in new tab
Information Functions
Daily Bulletin • The link takes you to the current Bulletin and lets you look at future and past bulletins • To input you will go to Special Functions – Daily Bulletin Setup • Click on NEW to make a new current day’s bulletin • Individual or in word and copy (Hint: Ctrl + C=copy and Ctrl + V= paste) • Audience is in hierarchy – Public=all/Teachers=Teachers&Admin/Admin=Admin 5/24/2011 Announcements Tonight is a band concert at 7 p. m. in the commons. STUDENTS: THE YEARBOOKS ARE HERE!!!! Yearbooks will be handed out this Thursday at the end of the assembly. We have extra copies for sale while they last. Price is $45 payable in the office. Meeting for all wrestlers at the start of lunch on Tuesday in Coach Domagala's room. It will be short, but important. If you want to say a heartfelt "Thank You" and "Goodbye" to the class of 2011 you can. Plan it out, write it down & go to Mr. Marz's classroom 4 th period, or before or after school. Deadline is Wednesday, June 1 st.
Daily Bulletin
Enrollment Summary Can change group of students and/or date
Dashboard
Schedule Functions
Master Schedule • First set your master schedule preferences. – Filter the master schedule by periods, days, credit type, rooms, and teachers. Preferences are associated with each user account. Therefore, your preferences will appear when you log in to any computer with your username and password. – The first time you display the master schedule or any time you want to view the master schedule after changing terms, you must set your master schedule preferences.
Master Schedule The first time you display the master schedule, or any time you want to view the master schedule after changing terms, you must set your master schedule preferences. Filter the master schedule by periods, days, credit type, rooms, and teachers. Preferences are associated with each user account. Therefore, your preferences will appear when you log in to any computer with your username and password.
Master Schedule • In Master Schedule you can display the schedule for all teachers • Click a course number to edit for that section. • Individual teacher schedules • Start Page> Teacher Schedules>pick teacher
Teacher Schedules • Attendance for single class To work with the group of students in all of the selected teacher's classes listed in the schedule: click Make all students listed above the current selection. The Group Functions page appears.
Master Schedule Sample
Special Functions
Special Functions
Daily Bulletin Set Up
Search by Grades/Attendance • Searches currently selected students by grades, citizenship, attendance, etc. • Make sure you check which criteria you want to use: attendance, grades, or both. • Link at bottom for GPA search
Search by GPA Link at bottom goes back to Grade/Attendance
Enroll New Student • • Name as district specified Social optional Linking- check with district about option Fill in other areas: – Demographics- ethnicity, race, gender, graduation year – Emergency Contact – Other district specific: fees, immunization…
Duplicate Students • Verify that the student does not already exist in the system, Power. School searches for any student who matches the new student’s last name, phone number, date of birth, or social security number. • If the system finds a possible match for the new student, the “Check for Duplicate Students” page appears. If you verify that the new student is not a match with any student who appears on this page, click Enroll to continue.
Group Functions • Functions dropdown at bottom of screen has same options as Special Functions – Group Functions • Select your students then do something with them.
Group Functions • Saving a group- After pulling up the group you want, go to Student Selection and Saved Stored Selection under drop down menu. They can then be found under stored selections. • Can then create a list with different information you want to pull. • Start Page>select students> special functions>group functions>student list
Functions for Groups • Assign ID/Passwords • Run report cards for a specific grade – Print Reports • Mark a specific team absent when gone – Attendance Change
List Students Report Title (shown at top of page): A great way to get the list with a number in front of each item, go to List Students and use the first field as a counter by using the code of *Count in the first field name before any other fields or data. Col Field Name Column Title 1. Fields *count # 2. Fields First_name First Name 3. Fields Grade_level Grade Can then chose option of gridlines, exporting, rows, and sort options
Export – List Students • Can add up to 10 fields- standard • ADD more secret coming up… • Direct export into Excel
Need More Lines – or All In One Column AW ES O TIP ME !! Fieldname)~(fieldname - line break - connector is )~( - if need spaces or punctuation include
Example of multiple fields in one column
Exporting
Quick Export • Special Functions>Importing & Exporting >Quick Export Quick Tip: Copy and save in a word doc or save screen shot
Student Value Field Can click on Fields link to choose field wanting to change- Field Value 1 will include them in that field
Special Programs • Find students enrolled in Special Ed, free lunch, homeless, ect. • These are set up by district • Can then use group functions to get enrollment (enrollment screen) ect.
Summary and Questions There are other functions but these are some of the most common ones.
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