Fulfilling the Promise of OCR 5 key points

Fulfilling the Promise of OCR: 5 key points to improve your capture rate and eliminate manual data entry Scott Gilley Director of Shared Services Emerson Process Management Jeff Haller Managing Partner & CEO Data. Serv www. Data. Serv. us

Keys to OCR Effectiveness • Background – Largest Emerson business unit – Responsibilities include: • • Accounts Payable, Supplier set up, Fixed assets, Transactional General Ledger • Use Data. Serv for AP and Supplier set up – 18+ business units, 120 locations – 45, 000 invoices (and expense reports) per month

Keys to OCR Effectiveness • AP business goals – Improved controls – Save money – Improve process • Goals: productivity, quality, cost, client satisfaction

Streamlined Accounts Payable

Keys to OCR Effectiveness • Challenges: – Letting go of paper – “Overselling” the solution – Security - who can see my invoices? – Exception processing/special handling

Keys to OCR Effectiveness • Significant accomplishments – Exception - based processing • Automated processing • “Touchless” processing (PO invoices) – Staff leverage, visibility, savings

Keys to OCR Effectiveness 5 considerations 1. OCR must be part of a broader strategy 2. Build a 100% solution 3. Use OCR to refine business process • Get out of the mailroom and scanning business • Image and capture at the front-end 4. Focus on change management 5. Test before you go live

Achieving 100% Electronic Invoice Data Summary – Connect your OCR strategy to the broader automation project – Focus internal resources on process improvements and change management – Build and test – Be prepared for the long haul!

Achieving 100% Electronic Invoice Data Follow Data. Serv: www. Data. Serv. us http: //www. linkedin. com/company/7156 https: //twitter. com/Data. Serv