FTP 011 Finance Operations Period ending 17 January

FTP 011 Finance Operations Period ending 17 January 2020 Prior RAG – AMBER Current RAG - AMBER The creation of a single operations services to manage accounts receivable (money in), accounts payable (money out) and cash transactions Overall RAG Commentary and Path to Green • • • People Data validation meetings completed as planned. Requirement for follow-on sessions is highly likely to result in project moving to red. The appointment of a Head of Operations is required for service design to start as planned. Clarity required on which activities will be moving and which will be remaining in schools and colleges to finalise scope of service design. Progress since last report Change Status Progress since last report • People Data validation meetings arranged; background packs, data and meetings scripts prepared. • Initial project communication to all Finance staff. • Engagement with central Finance Team Leaders around project objective and plan. • Head of Finance Ops role advertised. Upcoming activities • People Data validation meetings. • People transition planning. • Change management planning. • Engagement with central Finance teams. • Potential new location site visit with Estates project team. • Attendance at People and Money Cash Management workshops. • Review of Accounts Payable People and Money PDDs. Milestones Date Previous RAG PID and plan signed off (M 1) 17/10/19 Complete Finance Operations structure signed off 09/04/19 Amber People Transition Phase 2 Starts 13/04/20 Amber Phase 1 – Location Move Complete (M 2) 18/05/20 Red Service Design Approved (M 3) 09/08/20 Amber People Transition Complete (M 4) 20/08/21 Amber Project change requests • None A D K A R • Draft engagement plan and messages were based on a phased approach. This approach will need to be reassessed given proposed revised People and Money timescales. Steps to move to next stage: • Engagement plan to focus on bringing same level of awareness across all stakeholders. • Revisions to key messages to develop narrative that will be used in comms and engagement. • Sponsor coalition to feed into engagement plan and help increase desire in leaders. • ADKAR assessments for key groups. Issue Id Issue Description Required Action I_028 Review resource plan to identify potential solutions which may include current SEP recruitment activity Resource required for HR transition, policies and location work packages Risk Id Top Three Risks Mitigation Actions R_006 Impact of not appointing Head of Operations on schedule Deputy to Programme Business Lead being recruited in January 2020. Risk will remain red until this person is in place and progress is being made with recruitment Structured regular engagement R_007 R_003 Multi-phased approach to implementation leads to change fatigue Risk of project delays due to lack of availability of business resource to inform the plan/scope Structured regular engagement with clear indications of when business resource will be required Inherent Residual RAG Red Amber 1