From SLP to JUPAS OEA and SRR some

From SLP to JUPAS OEA and SRR – some key points to note for school leaders Stephen YIP Chief Curriculum Development Officer, CDI, EDB 25 June 2011

JUPAS new arrangement (NAS cohort) • Briefings in mid-June by JUPAS (Relevant presentations are available from JUPAS school accounts) • School Reference Report (SRR) – Personal and General Abilities – Academic Performance (in Percentiles and overall ratings) – Supplementary Information (only for exceptional circumstances) • Other Experiences and Achievements in Competitions / Activities (OEA) – At most 20 OEA items – Additional information (300 words in either English or Chinese)

Key dates Online application Submission of School Reference Report (SRR) Submission of OEA information Submission of full SLP 25 Oct 2011 – 9 Jan 2012 25 Oct 2011 – 28 Feb 2012 25 Oct 2011 – 31 Mar 2012 Reference: JUPAS official web

Options to submit students’ OEA information To be uploaded by school To be uploaded by students Option 1 • Part I: School Activities • Part II: Non-school Activities • Additional Information N/A Option 2 • Part I: School Activities • Additional Information • Part II: Non-school Activities Option 3 盡量upload by batch • Part II: Non-school Activities • Part I: School Activities Option 4 • Part I: School Activities Option 5 • Additional Information N/A • Part II: Non-school Activities • Additional Information • Part I: School Activities • Part II: Non-school Activities • Additional Information

Action Planning • Management: Any overall planning of OLE and SLP to cater for JUPAS arrangement? Who will lead? Who should be involved? In particular, what are the roles of class teachers and students? • Educational: What is the educational meaning for students? • Technical: What kinds of technical tools will be used for such submission? . . . 8 questions to ask…

1. Who will lead? Who will involve? How can we get there? Possible strategy: • 1 management staff oversee the whole process (e. g. VP); reshuffling manpower as appropriate • 2 ‘maps’ – “System map” & “Road map” towards submission • 3 strands of ‘new’ data – I. OEA activity data; II. Write-up of Additional Info; III. SRR info • 4 key players: Career teachers, Class teachers, IT experts, OLE co-ordinators – training and briefing Management perspective

2 a. Are the class teachers and students know about the JUPAS arrangement, with selected submission option? Possible strategy: arrange suitable seminars to students under the assistance of Career teachers / SLP coordinator (Management and Educational)

2 b. Are the class teachers and students well -versed about the tools to be used in the preparation process? Possible strategy: Arrange workshops for class teachers and students under the assistance of IT teachers / SLP coordinator (Technical)

3. How was the progress of SLP depository in S. 4 and S. 5? Possible Strategy: Check the development of individual SLPs early before starting the selection & submission process(Educational and Technical)

4. Will students be supported in selecting their OEA items? Possible Strategy: Select JUPAS OEA under the assistance of Career & Class teachers and IT teachers (Educational and Technical)

5. Are students supported in the write up of Additional Information(300 words)? Possible Strategy: Making reference to the SLP’s self-account under the assistance of Career teachers, Language teachers and Class teachers (Educational)

6. Do all teachers have a common consensus in the generation of percentiles and overall ratings? Possible Strategy: Set up Ad Hoc Committee comprising of panel heads of KLAs and led by VP of Academic Affairs to arrive at common consensus (Management)

How to provide the academic performance in percentile and overall rating for reference by universities? • • • Schools will have full discretion to determine results that would best reflect their students’ academic performance at school when completing the Senior Secondary years. There is support from Web. SAMS. Course providers of Applied Learning courses will provide data of student learning progress to EDB in May and December for S 5 and S 6 study respectively, and schools will receive students’ learning progress reports from EDB in June and January respectively.

7. Have you conveyed the information to parents? Possible Strategy: Mobilise PTAs to convey relevant (preferably holistic) message to parents (Management)

8. Do you have any alternative plans? • Direct entry via JUPAS excel template by batch or by students… • Use of clerical support in the verification of students’ information • Testing on JUPAS online interface (via providers) Possible Strategy: Ensure common consensus among relevant personnel and exercise the alternative plans accordingly (Management)

Schedules of service providers Web. SAMS eclass my. IT-School Link test with JUPAS 27/6 – 15/7 20/6 -15/7 Rollout support Training August 20/6 -15/7 Aug: finetuning Sept/Oct Aug/Sept Aug – mid- On request End Oct/Nov Sept

Suggestions for schools using self-developed tools • Enhance the self-developed tools based on JUPAS file structure; or • Import data into Web. SAMS and make use the sub-module “JUPAS Application” under SLP module

Support • JUPAS* (general and technical): 2859 2274 [enquiries@jupas. edu. hk] • Web. SAMS: 3125 8510 or respective School Liaison Officer [Web. SAMS Forum: http: //forum. hkedcity. net/forumdisplay. php? fid=71] • e. Class: 3913 3133 [support@broadlearning. com] • My. IT-school: 2950 4174 [denise. lee@myid. com. hk] * some general enquiries may be directed to EDB and HKACMGM as required

Support from EDB • ‘Preparing Students for Successful Transition workshop’ from March to July 2011 by HKACMGM • Tentative school plans on SLP/ JUPAS submission - website: (www. edb. gov. hk/cd/slp) • Web. SAMS workshops from Aug to Sept 2011 • Technical enquiry on Web. SAMS SLP Module respective liaison officer from EDB’s SIM section