FROM GAPS TO CAPS Risk Management Capability Based

FROM GAPS TO CAPS Risk Management Capability Based on Gaps Identification in the BSR Project Lead Partner: Fire and Rescue Department under the Ministry of the Interior of the Republic of Lithuania

OUTLINE • GENERAL OVERVIEW • RESPONSIBILITIES • WORK PLAN FROM GAPS TO CAPS

GENERAL OVERVIEW FROM GAPS TO CAPS

SOURCE 2014 Call for prevention and preparedness projects in civil protection and marine pollution Under the prevention priority: • Actions on the governance of risk management practices, including the integration of disaster risk assessments into the planning process and crossborder and cross-sectorial risk management practices for sustainable development FROM GAPS TO CAPS

OBJECTIVE To facilitate future national assessments of risk management capability in accordance with the EU Decision on the Union Civil Protection Mechanism among the participating countries FROM GAPS TO CAPS

AIMS FROM GAPS TO CAPS Production of publication on ideas Dissemination of findings on actual disaster risk management capability and ways forward Involvement of experts and key actors Methodology for future assessments of capability

EXPECTED RESULTS • Enhanced capabilities for preparing and reviewing national capability assessments and risk assessments; FROM GAPS TO CAPS • Increased comparability between future national capability assessments; • Enhanced awareness of cross -border hazards; • Enhanced awareness and understanding for the cross-border needs; • Enhanced preparedness.

PARTNERS Coordinator: • Fire and Rescue Department under the Ministry of the Interior of the Republic of Lithuania (CO) Beneficiaries: • Council of Baltic Sea States (CBSS) (AB 1) • Frederikssund-Halsnæs Brand- & Redningsberedskab (Denmark) (AB 2) • Estonian Rescue Board (AB 3) • Ministry of the Interior of Finland (AB 4) • Hamburg Fire and Rescue Service (Germany) (AB 5) • University of Iceland (AB 6) • State Fire and Rescue Service of Latvia (AB 7) • Norwegian Directorate for Civil Protection and Emergency Planning (DSB) (AB 8) • Main School of Fire Service in Warsaw (Poland) (AB 9) • Swedish Civil Contingencies Agency (MSB) (AB 10) FROM GAPS TO CAPS

ADMINISTRATIVE OVERVIEW • Project budget: 631. 657, 55 EUR • EC funding: 473. 743 EUR (75 %) • Duration of the project: 24 months • Starting date: 1 January 2015 • Ending date: 31 December 2016 FROM GAPS TO CAPS

RESPONSIBILITIES FROM GAPS TO CAPS

PROJECT ORGANISATIONAL SCHEME CORE GROUP TASK A: Management and reporting to the Commission TASK B: Publicity TASK C: Risk Management Capability Assessment Methodology FROM GAPS TO CAPS TASK D: Comparison of Evaluations of Emergencies and Exercises

TASK A: MANAGEMENT AND REPORTING TO THE COMMISSION Responsible leader – Fire and Rescue Department under Mo. I of Lithuania (CO): • Management structure; • Reporting; • Administrative-financial coordination. FROM GAPS TO CAPS

TASK B: PUBLICTY Responsible leader – CBSS Secretariat: • • • Publicity strategy; Preparation of necessary communication tools; Online and in print publication; Cross-sectorial communication; Initial platform and an action plan for further dissemination of project results. FROM GAPS TO CAPS

TASK C: RISK MANAGEMENT CAPABILITY ASSESSMENT METHODOLOGY Responsible leader – University of Iceland: • Methodology for risk management capability for BSR; • Contribution to the ongoing process of methodology for risk management capability assessment at EU level. FROM GAPS TO CAPS

TASK D: COMPARISON OF EVALUATIONS OF EMERGENCIES AND EXERCISES Responsible leader – Hamburg Fire and Rescue Service: • Comparison of evaluations of previous incidents/emergencies and exercises; • Conclusions on differences and similarities; • Listing of best practises and main gaps; • Defining common criteria for comparing evaluation. FROM GAPS TO CAPS

OBLIGATIONS OF PARTNERS • • • Inform CO immediately on any change that might affect the implementation of the action Inform CO immediately on any change in its legal, financial, technical, organisation or ownership situation Submit to CO data for reports, financial statements and other documents according to the Grant Agreement Submit to CO necessary documents in case of audits, checks or evaluation Preserve all original Project-related documents document through the duration of the Project and 5 years after the end of it FROM GAPS TO CAPS

WORK PLAN FROM GAPS TO CAPS

2016 FROM GAPS TO CAPS Fin al Oct Confe r Sw ede ence n Fin al Aug Semin ar Lith uan ia Sem ina r. N Jun o. Ger ma 3 ny Sec rep ond p ort rog res 31 s Ma y (J une 30) 2017 Fin al r epo 1 F r eb (27 t Feb ) cela ina r . 2 No nia sto v. E No Sem Firs rep t prog ort res s 30 Sep (30 Oct ) Sem ina r Ma y La No. 1 tvia Kic k-o ff 24– 25 Ma r. I nd 2015 sels Kic k-o ff 20 Jan Bru s PROJECT MEETINGS

Progress and Final Reports Include: • Updated T 1 and T 2 forms (Annex I of Grant Agreement) • Summary update of the project past, ongoing and planned activities and outputs • Addresses of the websites of the project with links to the deliverables • Relevant comments on project management and partnership management aspects • Financial summary with project expenditure FROM GAPS TO CAPS

THANK YOU! FROM GAPS TO CAPS