FRBR and Cataloguing Rules Impact on IFLAs Statement

FRBR and Cataloguing Rules: Impact on IFLA’s Statement of Principles and AACR/RDA by Barbara B. Tillett FRBR Workshop Dublin, Ohio May 4, 2005

Functional Requirements for Bibliographic Records (FRBR) n Entity-relationship model Entities: Group 1, 2, 3 • Relationships • Attributes • n User tasks • • n Find Identify Select Obtain National level record elements (mandatory & optional data)

Possible FRBR applications Scenario A - Now Authority Work/ Expression Uniform Title Bibliographic Holding Person Series (work/expression) Uniform Title Concept Manifestation Item

Authority Person/ Corporate body Work/ Expression Uniform Title Bibliographic Holding Scenario B Person/ Corporate body Series (work/expression) Uniform Title Concept Manifestation Item

Authority Person/ Corporate body Scenario C Person/ Corporate body Concept Bibliographic Holding Work/ Expression Uniform Title Item Series (work/expression) Uniform Title Manifestation

Authority Person/ Corporate body Work/ Expression Uniform Title Holding Scenario D Person/ Corporate body Series (work/expression) Uniform Title Concept Manifestation/ Item

Scenario E Authority Person/ Corporate body Concept Bibliographic Holding Series (work/expression) Uniform Title Work/ Expression Uniform Title Manifestation/ Item

JSC Public Web Site http: //www. collectionscanada. ca/jsc/index. html

Resource Description and Access

Strategic Plan for AACR/RDA n http: //www. collectionscanada. ca/jsc/stratplan. html

Targets of Strategic Plan 1. New edition – 2007/2008 • New Introductions n • • Content guidelines, updated examples Authority control FRBR terms when useful Simplify n n 2. 3. Principles, functions of catalog, conceptual info. Reduce redundancy Increase consistency across all types of content Reach out to other communities Web-based product

RDA Resource Description and Access Introductions (general principles/ concepts) n Part I - Description n Part II - Relationships n Part III – Authority control n Appendices n Display options • Abbreviations, capitalization, numbers • Glossary •

RDA Timeline (Proposal) n n n n n Dec. 2004 Draft Pt. 1 to constituents Apr. 2005 Reworked approach/structure July 2005 “Prospectus” for RDA Dec. 2005 Reworked Pt. 1 2006 Reworked Pt. 2 2006 Pt. 3 2007 Introductions and Appendices June 2007 Tests of Web product Dec. 2007 Text to publishers 2008 RDA Web available

International Cataloguing Principles ICCP, Paris, 1961

IME ICC 1 n Europe n n IME ICC 2 Latin America/ Caribbean (including AACR 2)

Draft Statement of Principles n n n n n Bulgarian Chinese Croatian Czech English Finnish French German Greek Hungarian n n Italian Japanese Korean Lithuanian Portuguese Romanian Russian Slovak Spanish (Spain) Spanish (Latin America)

IME ICC Goals & Objectives n Goal Increase the ability to share cataloguing worldwide by • Promoting standards • n Objectives Develop “Statement of International Cataloguing Principles” • See if we can get closer together • Make recommendations for an International Cataloguing Code •

Introduction Serve the convenience of the users n Broaden Paris Principles n All types of materials (not just text) • Description • Access (not just choice and form of entry, but all access for bibliographic and authority records) • n Build on Great cataloguing traditions of the world • FRBR and FRAR and future FR-Subjects •

1. Scope n n n Guide development of cataloguing codes Bibliographic and authority records Library catalogues + Consistent approach to descriptive and subject cataloguing All kinds of resources

Scope, continued n Highest principle for constructing cataloguing codes = convenience of the users of the catalogue

2. 1 Entities in Bibliographic Records n FRBR entities Work • Expression • Manifestation • Item • n Separate bibliographic record for each manifestation Collection • Individual work • Component •

2. 2 Entities in Authority Records n Controlled forms of names • • • Person Family Corporate Body Work Expression Manifestation Item Concept Object Event Place Конфуций

2. 3 Attributes and 2. 4 Relationships n Attributes Identify the entity • Data elements in bibliographic and authority records • n Relationships Bibliographically significant • Identified through the catalogue •

3. Functions of the Catalogue n To enable a user to • Find • Identify • Select • Obtain • Navigate

Functions of the Catalogue n To enable a user to v. Find n Single resource n All resources belonging to same work n All resources belonging to same expression n All resources belonging to same manifestation n All works and expressions of a given person, family, or corporate body n All resources on a given subject n All resources defined by other criteria

4. Bibliographic Description n Based on internationally agreed standard • n ISBDs Levels of completeness • Based on purpose of the catalogue or bibliographic file

5. Access Points Formulate following general principles n Controlled n Provide consistency • Normalize following a standard (“authorized headings”) • Record in authority records (normalized forms and variant forms to use as references) • n Uncontrolled Title proper found on manifestation • Keywords •

5. 1. 1 Choice of Access Points n Bibliographic record Titles of works and expressions (controlled) • Titles of manifestations (uncontrolled) • Names of creators of works (controlled) • Names of other persons, families, corporate bodies, and subjects deemed important for finding, identifying, selecting the bibliographic resource •

5. 1. 1. 2 Access Points to Authority Record n Authorized form of name n Variant forms of name n Related names

5. 1. 3 Language n Names expressed in several languages, prefer 1. Information from manifestations of the expression in the original language and script, but 2. If original language and script is not normally used in the catalogue, the heading may be based on forms found on manifestations or in references in one of the languages and scripts best suited to users of catalogue

5. 1. 3 Language, continued Access should be provided in original language and script whenever possible, through either the authorized heading or a reference. n If transliterations are desirable, an international standard for script conversion should be followed. n

5. 2 Forms of Names for Persons Still under discussion: n Name consists of several words, entry word should follow conventions of the country and language most associated with that person, as found on manifestations or reference sources.

5. 3 Forms of Names for Families Still under discussion: n Name consists of several words, entry word should follow conventions of the country and language most associated with that family, as found on manifestations or reference sources.

5. 4 Forms of Names for Corporate Bodies Still under discussion: n Corporate name should be given in direct order, as commonly found on manifestations

5. 5 Forms of Uniform Titles Title alone or n Name/title combination or n Title qualified by addition of identifying elements n • • • Corporate name Place Language Date Etc.

5. 5 Uniform Title, continued Original title or n Title most frequently found in manifestations of the work or n Commonly used title in language and script of catalogue n Still under discussion: Always add language and date.

6. Authority Records n Construct to control authorized forms of names and references used as access points • • Persons Families Corporate bodies Works, expressions, manifestations, items Concepts Objects Events Places

7. Foundations for Search Capabilities n 7. 1 Search and Retrieval • Access points provide reliable retrieval of bibliographic, authority records and associated bibliographic resources and 2) limit search results 1)

7. 1. 1 Searching Devices n Names, titles, and subjects searchable and retrievable by any device, e. g. , • • • Full forms of names Key words Phrases Truncation Etc.

7. 1. 2 Indispensable Access Points n Base on main attributes and relationships of each entity n For bibliographic record: • Name of creator or first named creator when >1 • Title proper or supplied title for manifestation • Year(s) of publication or issuance • Uniform title of work/expression • Subject headings, subject terms • Classification numbers • Standard numbers, identifiers, “key titles”

7. 1. 2 Indispensable Access Points n For authority records: Authorized name or title of the entity • Variant forms of name or title for the entity •

7. 1. 3 Additional Access Points n For bibliographic record, e. g. , • • Names of additional creators beyond first Names of performers, families, or corporate bodies in other roles than creator Parallel titles, caption titles, etc. Uniform title of series Bibliographic record identifiers Language Country of publication Physical medium

7. 1. 3 Additional Access Points n For authority records, e. g. , Names of titles of related entities • Authority record identifiers •

Objectives for Construction of Cataloguing Codes n n n n Convenience of user Common usage Representation Accuracy Sufficiency and necessity Significance Economy n n Standardization Integration Defensible, not arbitrary If contradict, take a defensible, practical solution

Next Steps n n Continue online discussion list (can subscribe through the IME ICC Web site) Publish articles, give presentations, etc. to share the proposals Contact and involve other information communities (toward shared new vocabulary, concepts, and goals) Continue worldwide review (continue regional meetings)

Web Sites n Frankfurt meeting http: //www. ddb. de/news/ifla_conf_index. htm n Buenos Aires meeting http: //www. loc. gov/imeicc 2

Next Meetings 2005 Middle East (Cairo, Egypt) n 2006 Asia (National Library of Korea, Seoul) n 2007 Africa n

Applications of conceptual model n FRBR is conceptual model ¨ No application is prescribed n Opportunities for the future in new systems designs ¨ Greater connection with a&i, digital aggregators n Keep user foremost in mind

Thank you!