Fox Valley Wave Parent Meeting October 2017 Our

Fox Valley Wave Parent Meeting October 2017 “Our mission is to establish a culture of excellence which provides each swimmer the opportunity to achieve their highest personal goals in swimming and life. ”

Our Time Together About the Team Volunteer Parent Board A Year in Review Looking Ahead Financials How it Works Fundraising & Sponsorship • Social Events • • • Swim Meets Training Trips Education Communication Coaches

About the Team The Fox Valley Wave was founded in 1999. Coach Curt joined in 2009 and was our only coach. Today we have 154 swimmers, 6 practice teams and a great coaching staff which includes 2 full-time, 5 group lead, and 8 deck coaches. Number of swimmers per group: Silver = 31 Senior National = 18 Senior = 27 Bronze 1 = 20 Gold = 33 Bronze 2 = 25 Fun Fact: 81% of our senior level swimmers have gone on to swim in college

Meet Your Volunteer Parent Board Officer Positions Non-Voting Roles • Becky Malcomson - President • Heather Christenson - Vice President • Joy Bauman - Secretary • Gina Moon –Treasurer • Curt Beutler - Head Coach • Jamie Schnurer - Head Age Group Coach and Meet Director • Ruthe Zimmerman - Team Administrator • Kris Hackbarth-Horn – Past President Board Roles • Lynn Roehrborn- Communication Coordinator • Heidi Rocke - Apparel Coordinator • Open- Social Coordinator • Open – Meet Coordinator • Sara Klawikowski - Education Coordinator

Board Openings/Transitions • These positions are • Sincere “Thank You” to currently open or based our Board Members that upon succession planning have transitioned out of will become open: their role: – Treasurer* – Kris Horn, President – Meet Coordinator – Becky Malcomson, Vice – Social Coordinator President – Sponsorship/Fundraiser – Monika Copeland, Meet Coordinator – Heather Christenson, *Note – Treasurer role will be open in early 2018 Social Coordinator

A Year in Review Over the past year we continued to see our kids be successful in and out of the pool and we’ve made improvements to help streamline processes and help set expectations. • State/Regional/National representation at meets • • Jr Nationals Speedo’s 12 and Under State Short and Long Course 13 and Over State Short and Long Course of Conduct policy • Social Activities giving back to the community (Hot Chocolate/Food Drive) • Implemented our mandatory volunteer policy • Hosted three successful meets • Implemented Presto Pay • Enhanced Education for Scrip including Swim Clinics • Revamped the team’s Code

Looking Ahead • Continued focus on bringing • Board Succession and Continuity our mission to life • New ways to do fundraising • Strategic planning – Focus on long-term financial • Seek long term sponsorships sustainability of the team – Development and care for our coaches – Move to a Level II in USA Swimming • Continue to seek more parent involvement through committees

Financials - How it Works We are a break even team and when we don’t get funds from donations, swim-a-thon, or meet income the only way to cover expenses it through fees. • Three main revenue sources: – Team dues – Swim-a-thon – Hosted swim meets admissions and sponsorships • Other income sources – Personal donations & corporate grants – Scrip – United Community – Amazon Smile – Other (swim clinics) – Employer Match Programs

Financials - How it Works • Non-Revenue Generators: – Apparel sales - little/no $ made – Entry fees – USA registration – Team banquet – Transaction fees – Training trips • Money collected offsets related expenses Expenses: • Additional larger operational expenses – Payroll – Pool rental – Coaches' expenses (hotels, mileage, meals, etc. – Contract services – Administrative/operational Team Dues: • Increased by 2% this season (first time in 7 seasons)

Fundraising & Sponsorship 2017 Swim-A-Thon 2018 Fundraising/Sponsorship • August 13 at Erb (Evening) • 100% Swimmers Participation • 5% of funds goes to USA • Don't forget your company Swimming Foundation matching and donations • Fun relays, breakfast for • We are a non-profit entity; dinner and prizes Donations are tax deductible • Helps us to maintain team dues from year to year, • Fundraising your way! while supporting other • Come up with your own team initiatives such as idea on how to do your swim clinics share • 72 swimmers participated • Local business or large • Goal: $30, 000 corporate sponsors • Total collected $15, 194

Social Events • Team Banquet in April • Team Event at end of summer (w/ Swim-a-Thon) • Hotel Suggestions/Blocks for Away Meets • Team Photos • State Qualifier Celebrations • Bronze, Silver, Gold Gatherings • Hot Chocolate/Food Drive • Best Time Beads for Bronze/Silver

Swim Meets Home Meets • Dual Meet w/PX 3 • December 2, 2017 • Splashfest* • January 13 – 14, 2018 • OSHY – partner @ Oshkosh Y • February 8 – 11, 2018 • May. Fly* • May 11 -12, 2018 *All families must volunteer to help at the meet or with planning Away Meets • Event page has all the information • Event page on the website will have hotel information for away meets when available • Try to gather together in the stands to show our team spirit • Wear your Wave apparel

Volunteering At Meets • Everyone is required to help • at Splashfest/Mayfly as they are our larger meets. • • If you can’t physically be present at the meet you can serve on the planning committee instead. • If there is a family emergency that comes up or a situation that is preventing you from being present, we have a process to inform the Board. We will have a check-in process at the meet to confirm your hours. If you or your family are not able to help with the meets, there will be a $200 fee invoiced within one week of the meet to your account.

Training Trips Every two years the team plans a training trip for our senior level swimmers. • Senior Training Trip • The group will travel to Clermont, FL • Must have been on Senior team for one full year to be eligible • Olympic Trials Trip • Must have been on Senior team for one full year to be eligible if the attending without a parent • Family Trip & Experience

Summer Training Trip 2018 When: Early Summer 2018 for Five Days Where: NTC National Training Center, Florida Who: Senior & Senior National swimmers who are 13 and have been on Senior for at least 1 year What: Long Course Training twice a day in an outdoor pool including Yoga, Light Weight Training, Dryland, Discussions, Team Bonding Activities, Meals & Snacks Four swimmers per room Cost: ~ $850 per swimmer (based on previous trips) Includes: Transportation, flight, hotel, meals/snacks, training & activities Please show your interest separate sign-up sheet

Education Committee • New Family Orientation Meetings - held as needed after tryouts • Swim Meet 101 held in conjunction with New Family Orientation • Watch for upcoming Swim App classes! • Nutrition Workshops and College Swimming workshops will be held biannually or as requested • Need for Wave Ambassadors to help answer questions at practices and swim meetsemail Sara to sign up

Communication • Emails, Texts – Immediate news and updates • Facebook and Parent Facebook Page – Interesting articles, items for sale, state results, information to share to get the word out to the public. • Website – Meet signup, registration, clinic signups, emails, account payments, bylaws, forms for apparel ordering. Always check the website!

Communication • Newsletter – Upcoming meets, important dates, registration information, updates on team needs and meets, tips and recipes for swimmers. • On Deck – Swimmer Best Times/Status of account • Meet Mobile – App for live results at meets paid subscription (whether you are there or not!)

Our Coaches • Curt Beutler - Head Coach/Lead Senior National Coach • Jamie Schnurer - Head Age Group Coach/ Lead Gold Coach • Kyle Mc. Nair – Senior Lead Coach • Angie Jahner/ Hailey Mattingly - Silver Lead Coaches • Hilary Woldt / Anita Vanden Burgt – Bronze Lead Coaches Deck Coaches: • Greg Hollub • Ruthe Zimmerman • Ashley M Turner • Abigail L Hollub • Chris Bouressa • Seth Lane • Amy Hopfensperger • Molly Kellner

Questions?