Foundation year Practical Lec 2 Word Processing Software

Foundation year Practical Lec. 2: Word Processing Software Computer For Health Sciences COMP 101 © Cheltenham Computer Training 1995 - 2000 Lecturer: Dalia Mirghani Year : 2016/2017 ECDL/ICDL [Module Three] - Word Processing

ECDL / ICDL - Module 3 Word Processing © 1995 -2000 Cheltenham Computer Training http: //www. cctglobal. com © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1 Getting Started © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1 First Steps with Word Processing © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

Exploring the Word Window Group © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1. 1 Open a Word Processing Application. • Click on the Start icon to display the Start menu and then move the mouse pointer onto Programs • From the sub-menu select Microsoft Word © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1. 2 Open an Existing Document - Make Some Modifications and Save. • Click on the Open icon and from the dialog box displayed select the required file – Make sure you can open a file from a USB! • Click on the Save icon to save a file. – Make sure you can save a file to USB! © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1. 3 Open Several Documents. • To select a contiguous block – Use the Shift key • To select a non-contiguous block – Use the Control key © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1. 4 Create a New Document and Save. • Click on the New icon and a new blank document will be displayed on the screen © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1. 5 Save an Existing Document Onto the Hard Disk or Onto a Diskette. • Click on the Save icon and from the dialog box displayed select the required folder • Enter a file name and then click on the Save button © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1. 6 Close the Document. • Click on the Close icon © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 1. 7 Use Application Help Functions. • The Office Assistant is displayed by default © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 2 Adjust Basic Settings © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 2. 1 Change Page Display Modes © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 2. 2 Use the Page View Magnification Tool/zoom Tool. • Use the Zoom group on the View tab. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 2. 3 Modify the Quick access Toolbar Display. • To Modify the Quick access Toolbar Display, select the Quick access Toolbars command © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1. 3 Document Exchange © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 1 Save an Existing Document Under Another File Format • Make sure that you know how to save in the following formats: – Document template – Web page. – PDF © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2 Basic Operations © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 1 Insert Data © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 1. 1 Insert a Character, Word, Sentence, or Small Amount of Text. • Click on the location within the document that you wish to insert the character, word, sentence or small amount of text, as required. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 1. 2 Use Undo Command. • From the Quick access menu choose the Undo command OR press Ctrl+Z OR click on the Undo button on the Quick access toolbar. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 1. 4 Insert Special Characters/symbols. • Click on the Insert tab and select the Symbol command Or use Auto. Correct © Cheltenham Computer Training 1995 - 2000 (c) © (r) ® (tm) ™ ECDL/ICDL [Module Three] - Word Processing

3. 2. 1. 5 Insert a Page Break Into a Document. • Place the insertion point where you want to end one page and start another. • Press Ctrl+Enter. • Or • From insert tab_ pages _Page Break © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 2 Select Data © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 2. 1 Select Character, Word, Sentence, Paragraph or Entire Document. • To select a word – Double click on the word. • To select a line – Move the mouse pointer to the left of the line you wish to select, until the mouse pointer changes from an I bar to an arrow pointing upwards and to the right. You are now in the “Selection Bar”, a hidden screen element. – Click once with the mouse button to select the line. • To select a paragraph – Move the mouse pointer within the paragraph that you wish to select and click three times. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 3 Copy, Move, Delete © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 3. 1 Use Copy and Paste Tools to Duplicate Text Within a Document • Use Copy and Paste tools to copy text within a document from home tab _ Clipboard Group • Or use drag and drop techniques – Drag and drop moves © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2 Copy and Move Text Between Active Documents. • To move data from a document select it and Cut it to the Clipboard (Ctrl+X), or to copy text from one document to another select the text and use the Copy command (Ctrl+C). • To insert this text into another document, simply select the document using the icons displayed in the Windows Taskbar • Position the insertion point at the location that you wish to insert the data and use the Paste command (Ctrl+V) to paste the data from the Clipboard into the document. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 3. 3 Delete Text. • Select the block of text you wish to delete by dragging the mouse pointer over the text with the left mouse button depressed. • Once the text is selected press the Delete key. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 4 Search & Replace © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 4. 1 Use the Search Command for a Word or Phrase Within a Document. • Select the Find command from the Edit group, or press Ctrl+F to display the Find and Replace dialog box. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 2. 4. 2 Use the Replace Command for a Word or Phrase Within a Document. • Select the Find and Replace command from the Edit group, or press Ctrl+H to display the Find and Replace dialog box. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3 Formatting © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1 Text Formatting © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1. 2 Use Italics, Bold, Underlining. • Use the Font group icons! © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1. 1 Change Fonts: Sizes and Types. • Use the Font group icons! © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1. 3 Apply Different Colours to Text. • Click on the down arrow next to the Font Color icon, which will display a drop down dialog box. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1. 4 Use Alignment and Justification Options. • Use the alignment icons located on the Home tab_ Paragraph Group. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1. 6 Indent Text • Use the Increase Indent or Decrease Indent icons © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1. 7 Change Line Spacing. • From the home tab _ Paragraph Group , click on the Line Spacing command to display the a drop down dialog box © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 1. 8 Copy the Formatting From a Selected Piece of Text • First select text to which you have applied formatting. • Click on the Format Painter icon on the Clipboard Group. • Drag across the text to which you want to apply the formatting information to. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 2 General Formatting © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 2. 2 Add Borders to a Document. • Place the insertion point within the paragraph that you wish to add a border to. • Click on the Outside Border icon. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 2. 3 Use Lists (Bulleted and Numbered). • Select the list you wish to apply number or bullet formatting to. • Click on the Bullets tool within the Paragraph Group © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 3 Templates © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 3. 3. 1 Choose an Appropriate Document Template for Use in a Specified Task. • From the File drop down menu select New to display the New dialog box © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4 Finishing a Document © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 1. 1 Apply Existing Styles to a Document. • Select the text that you wish to apply a style to. • The Style Group, will display Word styles that can be applied to part of a document. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 1 Styles and Pagination © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 2 Headers & Footers © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 1. 2 Insert Page Numbering in a Document • Choose the Page Numbers command from the Insert Tab to display the Page Numbers dialog box. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 2. 1 Add Headers and Footers to a Document. • From the Insert tab, select the Header and Footer command Switches between header and footer © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 2. 2 Insert Date, Author, Page Numbers Etc. In Headers and Footers. • Select the Design tab _ Insert Group © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 2. 3 Apply Basic Text Format Options in Headers and Footers. • Use exactly the same techniques that you would use within the body of your document to apply basic font formatting. © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 3 Spelling & Grammar © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 3. 1 Use a Spell-check Program and Make Changes Where Necessary. • Click on the Spelling & Grammar in the Review Tab (or press F 7). © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

3. 4. 4. 1 Modify Document Setup: Page Orientation, Page Size Etc. • Click on the Layout Tab and select the Page Setup Group © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing

5 9 Thank you © Cheltenham Computer Training 1995 - 2000 ECDL/ICDL [Module Three] - Word Processing