Formatting and Editing Skills Objective 3 01 Apply
Formatting and Editing Skills Objective 3. 01: Apply appropriate formatting to keyed documents and use editing tools and operational keys effectively
Word Processing Word processing is a type of application software that is used for creating text documents, such as � letters � tables � reports
Title bar – displays the file Ribbon – replaces menu bars; name of a document provides you with groups of commands to use when creating a document Tool bar – provides you with buttons that allow you to access frequently used commands Scroll bar – allows you to scroll throughout a document that is too long to fit on one screen Cursor – on-screen blinking character that shows where the next character will appear
Typing Paper 8½ 11 Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. Six lines equals one vertical inch.
Page Orientation – the direction in which you can print on a page Portrait 8 ½” x 11” Portrait – height is greater than the width Landscape 11” x 8 ½” Landscape – width is greater than the height Most word processing documents are printed in portrait orientation. This is called the DEFAULT.
Document Margins Margin – the blank space at the top, bottom, left, and right of a document where you cannot type � Header – allows you to type above the top margin › at the top of every page of a document � Footer – allows you to type below the bottom margin › at the bottom of every page of a document
Format – to place text on a page so that it looks good and is easy to read
Text Alignment – the way multiple lines of text line up along the left, right, or both margins Left align – text is lined up along the left margin, leaving a jagged right margin � Right align – text is lined up along the right margin, leaving a jagged left margin � Center align – text is centered between both margins, resulting in jagged left and right margins � Justified – text is aligned along the left and right margins, with no jagged edges Tool Bar Alignment Buttons Left Align Center Align � Left align – text is lined up along the left margin. The right is ragged. Center align – text is centered on the page. Both sides are ragged. Right Align Justify Right align – text is lined up along the right margin. The left is ragged. Justified – text is lined up on both margins. No sides are ragged.
Line Spacing Line spacing – the spacing between lines of text in a document ¢Single Space (SS) – Strike Enter 1 time; 0 blank lines between ¢Double ¢Triple Space (DS) – Strike Enter 2 times; 1 blank line between Space (TS) – Strike Enter 3 times; 2 blank lines between ¢Quadruple Space (QS) – Strike Enter 4 times; 3 blank lines between Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
Horizontal Centering � When text is centered between the left and right margin � Commonly used when formatting: › Invitations › Announcements › Title pages Lets Hoop It Up!!! Participate in our Hoops For Heart Campaign to help raise money for the American Heart Association February 27 -March 3, 2012 See your PE teacher for more details.
Vertical Centering When text is centered between the top and bottom margin � Commonly used when formatting: � › Invitations › Announcements › Title pages
Text Formatting - FONTS Font – the specific design for a collection of letters, numbers, and symbols Examples: Times New Roman Arial Chiller Broadway Goudy Stout Ways to format your font: Color Bold Underline SIZE Italicize
Text Formatting Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
Editing � Editing – the process of updating a word processing document to: › make changes › correct errors › make it visually appealing
Editing Tools � Cut – the word processing tool that removes text or graphics from the current location in a document � Copy – the word processing tool that allows text or graphics to be copied to another location within a document
Editing Tools ¢Clipboard – temporary storage location for text or graphics that have been cut or copied ¢Paste – the word processing tool that places text or graphics that have been cut or copied in a new location within a document
Editing Tools Spell Check – the word processing tool that checks your document for incorrectly spelled words, similar to an electronic dictionary � Grammar Check – the word processing tool that checks selected words in a document for grammatical errors � Thesaurus – the word processing tool that allows you to find synonyms (words with similar meanings) for words in a document �
Function Keys � Allow you to quickly access frequently used functions � Examples: › F 1 – allows you to access the HELP tool › F 7 – allows you to check SPELLING › F 12 – allows you to SAVE your file
Operational Keys Escape (Esc) – allows you to exit unwanted menus and dialog boxes Backspace – deletes text to the left of (behind) the cursor Home – moves the cursor to the beginning of a line Insert – allows text to be inserted within a line of text Tab – used to indent; moves the cursor 5 spaces on a line Page Up – moves one screen above the current cursor position Num Lock – locks the numbers of the numeric keypad Control (Ctrl) – used with other keys to execute (carry out) out commands Alternate (Alt) – used with other keys to access tabs on the ribbon Delete – deletes text directly in front of (to the right of) the cursor End – moves the cursor to the end of a line Page Down – moves one screen below the current cursor position
Combine operational keys to save time!!! � Control and Pg. Up – moves you to the first page of a multi-page document � Control and Home – takes you to the first line of a document � Control and End – takes you to the last line of a document � Control and Pg. Dn – moves you to the last page of a multi-page document
Paragraph Formats Indented – the first line of a paragraph is indented � use the Tab key to indent paragraphs � used when formatting REPORTS Block style – all lines of text are aligned with the left margin � the first line of a paragraph is not indented � used when formatting LETTERS Example: XXXXXXXXXXXXXXXXXXXXXXX Example: XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXX
Paragraph Formats Hanging indent – a temporary left margin that indents all lines except the first line of text � the first line is flush with the left margin; every other line is indented � used for WORKS CITED page Example: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
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