Formatting and Editing Skills 1 Word Processing Word

Formatting and Editing Skills 1

Word Processing Word processing software application software used for creating text documents ¢ letters, ¢ memos, and ¢ reports 2

Title bar – displays the filename of a document Menu bar – options when creating a document Tool bars – access to frequently used commands Cursor – on-screen blinking character; shows where next character will appear Scroll bars – allow scrolling throughout a document too long to fit on one screen 3

Typing Paper Standard Paper Size: 8 ½ x 11 inches 66 lines per page. 6 lines = 1 vertical inch. 4

Page Orientation – direction of print on a page ¢ ¢ Portrait – height greater than the width Landscape – width greater than the height Portrait Landscape 11” x 8 ½” x 11” 5 Most word processing documents are printed in portrait orientation.

Document Margins Margin – blank space at the top, bottom, left, and right of a document where you cannot type ¢ Header – allows you to type above the top margin l ¢ Information will show on all pages of document Footer – allows you to type below the bottom margin l Information will show on all pages of document 6

Tool Bar Alignment Buttons Text Alignment – the way text line up along left, right, or both margins Left align – jagged right Left align – text lines up on left Right align – text lines up on right Right align – jagged left Center align – text centered between margins Justified – 7 text aligns along left and right margins Justified – no jagged edges Center align – jagged left & right margins

Line Spacing Line spacing – spacing between lines Single Space (SS) – Hit Enter once; no blank lines between lines of text Double Space (DS) – Hit Enter twice; 1 blank line between lines of text Triple Space (TS) – Hit Enter 3 times; 2 blank lines between lines Quadruple Space (QS) – Hit Enter 4 times; 3 blank lines between lines Word wrap –automatically takes cursor to next line when current line of text is full without Enter key being pressed 8

Horizontal Centering ¢ text centered between left and right margin ¢ Uses include Lets Hoop It Up!!! Participate in our Invitations l Announcements l Title pages l Hoops For Heart Campaign to help raise money for the American Heart Association February 27 -March 3, 2006 See your PE teacher for more details. 9

Horizontal Centering Using the menu bar 1. Access the Format menu bar option 2. Select the Paragraph option 10

Horizontal Centering Using the menu bar 3. Choose Centered alignment from the Paragraph window 11

Horizontal Centering Using the tool bar Click on the Center alignment button on the tool bar 12

Vertical Centering text centered between the top and bottom margin ¢ used for l Invitations l Announcements l Title pages ¢ Available in newer word processing programs ¢ 13

Vertical Centering 1. Select Page Setup from the File menu bar option 14

Vertical Centering 2. Select the Layout tab from the Page Setup window 3. Choose Center alignment from the Vertical alignment list 15

Text Formatting Font – collection of letters, punctuation marks, numbers, and special characters Examples: Times New Roman Broadway Arial Comic Sans MS Chiller Elephant. Goudy Stout Lucida Calligraphy Ways to format your font: Add color 16 Underline Make bold Italicize

Text Formatting Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number 17

Editing ¢ Editing –updating a word processing document to: make changes l correct errors l make it visually appealing l 18

Editing Features ¢ Cut –removes text or graphics from the current location ¢Copy –allows text or graphics to be copied to another location 19

Editing Features ¢Clipboard – temporary storage location for text or graphics that have been cut or copied ¢Paste –places text or graphics that have been cut or copied in a new location 20

Editing Features ¢ Spell Check –checks selected words in a document for spelling errors, similar to an electronic dictionary 21

Editing Features ¢ Grammar Check –checks selected words in a document for incorrect grammar use 22

Editing Features ¢ Thesaurus –finds synonyms (words with similar meanings) for words 23

Operational Keys Backspace – deletes text to the left of (behind) the cursor Escape (Esc) –to exit unwanted menus and dialog boxes Home – moves the cursor to the beginning of a line Insert – allows text to be inserted within a line of text Tab – used to indent; moves the cursor 5 spaces on a line Page Up – moves one screen above the current cursor position Num Lock – locks the numbers of the numeric keypad Caps Lock – Locks the alphabetic keys in uppercase Control (Ctrl) – used with other keys to execute (carry out) out commands Shift – Used to capitalize alphabetic keys and type symbol keys Alternate (Alt) – used with other keys to access commands on 24 the menu bar Delete – deletes text directly in front of (to the right of) the cursor Enter – used to move the cursor down to the next line End – moves the cursor to the end of a line Page Down – moves one screen below the current cursor position Arrow keys – move the cursor in the direction of the arrow, one character at a time

Combine operational keys to save time!!! Control and Page Up – quickly moves to the previous page of a multi-page document ¢ Control and Home – quickly takes you to the very beginning of a document ¢ Control and End – quickly takes you to the very end of a document ¢ Control and Page Down – moves you to the next page of a multi-page document ¢ 25

Function Keys ¢ Allow you to quickly access frequently used functions ¢ Examples: l l 26 F 1 – allows you to access the Help feature F 7 – allows you to access the Spell Check feature